OPEN FORUM 6:45 P

Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum header.

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

1.

The Financial Business Analyst to address the Committee with a PowerPoint presentation regarding the Advanced Metering Infrastructure (AMI) Project. (Related to Item 11)

 

 

Deputations

 

2.

Mr. Sam Hindel, Leader Laminators Ltd. to address the Committee regarding his property on Steven Court and related issues.

p. 1

 

Consent Items (Items #3 to 25, 30 to 32)

 

3.

Corporate Services Report - Financial Services 2016-37 dated August 18, 2016 regarding 2017 Fees and Charges - Overview.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2016-37 dated August 18, 2016 regarding 2017 Fees and Charges - Overview be received for information purposes.

p. 2

 

4.

Joint Corporate Services Report - Legislative Services and Financial Services 2016-32 dated August 10, 2016 regarding 2017 User Fees and Charges - Licensing Fees.

 

The Commissioner of Corporate Services and the Directors of Financial Services and Legislative Services recommend:

 

 

 

 

a) THAT Joint Corporate Services Report - Legislative Services and Financial Services 2016-32 dated August 10, 2016 regarding 2017 User Fees and Charges - Licensing Fees be received and the following recommendations be adopted:

 

i) THAT the attached Schedule 'A' marked as the '2017 Legislative Services (Licensing) Fees and Charges' be approved and forwarded to Council for final adoption by by-law:

 

ii) AND THAT the fee adjustments come into full force and effect as of January 1, 2017.

p. 4

 

5.

Joint Community Services and Corporate Services - Recreation and Culture and Financial Services Report 2016-25 dated August 16, 2016 regarding 2017 Recreation Rates and Fees.

 

The Commissioners of Community Services and Corporate Services and the Directors of Financial Services and Recreation and Culture recommend:

 

a) THAT Joint Community Services and Corporate Services - Recreation and Culture and Financial Services Report 2016-25 dated August 16, 2016 regarding 2017 Recreation Rates and Fees be received and the following recommendations be adopted:

 

i) THAT the attached Schedules "A(1)" to "A(20)" marked as the Town of Newmarket Recreation & Culture Services Fees and Charges Schedules, be approved and adopted by by-law;

 

ii) AND THAT the fee adjustments come into full force and effect as of January 1, 2017.

p. 11

 

6.

Joint Development and Infrastructure Services and Corporate Services - Planning and Building Services and Financial Services Report 2016-27 dated August 29, 2016 regarding Newmarket Parkland Dedication By-law and Marketing the Corridors.

 

The Commissioners of Development and Infrastructure Services and Corporate Services and the Directors of Planning and Building Services and Financial Services recommend:

 

 

 

 

 

a) THAT Joint Development and Infrastructure Services and Corporate Services - Planning and Building Services and Financial Services Report 2016-27 dated August 29, 2016 regarding Newmarket Parkland Dedication By-law and Marketing the Corridors be received and the following recommendation be adopted:

 

i) THAT Council adopt the Parkland Dedication By-law for the Town of Newmarket as contained in Attachment 1.

p. 56

 

7.

Development and Infrastructure Services Report - Planning and Building Services Report 2016-28 dated August 29, 2016 regarding Coordinated Provincial Plans Review.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services Report 2016-28 dated August 29, 2016 regarding Coordinated Provincial Plans Review be received and the following recommendation be adopted:

 

i) THAT Staff submit Report 2016-28 to York Region and the Province of Ontario as the Town of Newmarket's comments on the draft versions of the Provincial Plans, released by the Province as part of the Coordinated Land Use Planning Review.

p. 78

 

8.

Development and Infrastructure Services - Planning and Building Services Report 2016-30 dated August 29, 2016 regarding Application for Zoning By-law Amendment - 507 Mulock Drive, Town of Newmarket, Gianni Kinno Developments Inc., File No.: D14NP1605

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-30 dated August 29, 2016 regarding Application for Zoning By-law Amendment be received and the following recommendations be adopted: 

 

i) THAT the Application for Zoning By-law Amendment as submitted Gianni Kinno Developments Inc. for lands municipally known as 507 Mulock Drive be referred to a public meeting;

 

 

ii) AND THAT following the public meeting, issues identified in this Report, together with comments from the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

 

iii) AND THAT Ryan Guetter, Weston Consulting, 201 Millway Avenue, Suite 19 Vaughan, ON  L4K 5K8 be notified of this action.

p. 83

 

9.

Development and Infrastructure Services - Engineering Services Report 2016-34 dated August 4, 2016 regarding Ray Twinney LID and Lion's Park Drainage Update.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services – Engineering Services Report 2016-34 dated August 4, 2016 regarding “Ray Twinney LID and Lions Park Drainage Update” be received and the following recommendations be adopted:

 

i) THAT the Ray Twinney Low Impact Development Drainage Improvement budget be increased to $450,000 (from the original $350,000), with $150,000 of the total being funded by the LSRCA, an additional $100,000 being funded by Environment Canada, and $200,000 being funded by the Town’s Asset Replacement Fund;

 

ii) AND THAT the Lions Park Drainage Improvement budget be increased to $615,000 (from the original $304,000), with $171,000 being funded by grants from the LSRCA and Environment Canada, and $444,000 from the Asset Replacement Fund.

p. 93

 

10.

Development and Infrastructure Services and Corporate Services (Financial Services) Joint Report - Engineering Services 2016-35 dated August 10, 2016 regarding Mosaik Park Development.

 

The Commissioners of Development and Infrastructure Services and Corporate Services and the Directors of Engineering Services and Financial Services recommend:

 

a) THAT Development and Infrastructure Services and Corporate Services (Financial Services) Joint Report - Engineering Services 2016-35 dated August 10, 2016 regarding Mosaik Park Development be received and the following recommendations be adopted:

 

i) THAT Council authorize early budget approval for the funding of $700,000.00 to develop the Mosaik Park;

 

ii) AND THAT the project be funded $450,000.00 from Development Charges and $250,000.00 from the Developer's Contribution.

p. 97

 

11.

Joint Development and Infrastructure Services - Public Works Services and Corporate Services Report - Financial Services 2016-36 dated August 18, 2016 regarding Advanced Metering Infrastructure Update.

 

The Commissioners of Development and Infrastructure Services and Corporate Services and the Directors of Public Works Services and Financial Services recommend:

 

a) THAT Joint Development and Infrastructure Services - Public Works Services and Corporate Services Report - Financial Services 2016-36 dated August 18, 2016 regarding Advanced Metering Infrastructure Update be received and the following recommendations be adopted:

 

i) THAT authorization be given to continue the Advanced Metering Infrastructure (AMI) Project as outlined in this report, within the limits of the previously approved Water Meter Replacement Program budget;

 

ii) AND THAT any request for additional funding for the Advanced Metering Infrastructure (AMI) Project be submitted with the 2017 capital budget.

p. 99

 

12.

Corporate Services Report - Legislative Services 2016-17 dated August 12, 2016 regarding 'Potential Regulation of Driving School Instructors Operating in the Town of Newmarket'.

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Report - Legislative Services 2016-17 dated August 12, 2016 regarding 'Potential Regulation of Driving School Instructor Operating in the Town of Newmarket' be received and the following recommendations be adopted:

 

i) THAT staff host a Public Information Centre (PIC) in November, 2016 to seek public and industry input on the potential regulation of driving school instructors operating in the Town of Newmarket;

 

 

 

ii) AND THAT staff continue to work with the Ministry of Transportation (MTO) and driving school instructors operating in the Town of Newmarket to mitigate traffic and perceived safety concerns raised by residents;

 

iii) AND THAT staff bring back a report in the first quarter of 2017 regarding the potential regulation of driving school instructors operating in the Town of Newmarket.

p. 104

 

13.

Corporate Services - Legislative Services Report 2016-15 dated August 12, 2016 regarding Ward 5 By-Election - Alternative Vote Method.

 

The Commissioner of Corporate Services and Director of Legislative Services/Town Clerk recommend:

 

a) THAT Corporate Services - Legislative Services Report 2016-15 dated August 12, 2016 regarding Ward 5 By-Election - Alternative Vote Method be received and the following recommendations be adopted:

 

i) THAT Council endorses the use of Optical Scan Vote Tabulators for the Ward 5 By-election and a by-law be brought forward to authorize the use of alternative voting equipment and an alternative voting method in accordance with Section 42.(1) (a) of the Municipal Elections Act, 1996;

 

ii) AND THAT a by-law be enacted to include other languages in addition to English and French in order to relay election related information to the general public.

p. 111

 

14.

Correspondence dated July 11, 2016 from Mr. Nigel Bellchamber, Amberley Gavel Ltd. regarding Investigation of Closed Meeting of Council held on February 22, 2016.

 

Recommendation:

 

a) THAT the correspondence dated July 11, 2016 from Mr. Nigel Bellchamber, Amberley Gavel Ltd.regarding Investigation of Closed Meeting of Council held on February 22, 2016 be received for information.

p. 115

 

15.

Newmarket Public Library Board Minutes of May 18, 2016.

 

Recommendation:

 

a) THAT the Newmarket Public Library Board Minutes of May 18, 2016 be received.

p. 122

 

16.

Main Street District Business Improvement Area Board of Management Minutes of May 17 and June 21, 2016.

 

Recommendation:

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of May 17 and June 21, 2016 be received.

p. 127

 

17.

Newmarket Downtown Development Committee Minutes of April 29, 2016.

 

Recommendation:

 

a) THAT the Newmarket Downtown Development Committee Minutes of April 29, 2016 be received.

p. 139

 

18.

Heritage Newmarket Advisory Committee Minutes of May 3, 2016.

 

Recommendation:

 

a) THAT the Heritage Newmarket Advisory Committee Minutes of May 3, 2016 be received.

p. 142

 

19.

Correspondence dated June 17, 2016 from Mr. James Papple, Chair, Teachers of English as a Second Language Association of Ontario requesting proclamation of November 20 to 26, 2016 as 'English as a Second Language Week'.

 

Recommendations:

 

a) THAT the correspondence from Mr. James Papple, Teachers of English as a Second Language Association of Ontario be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim November 20 to 26, 2016 as 'English as a Second Language Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website at www.newmarket.ca

p. 149

 

20.

Correspondence dated July 20, 2016 from Ms. Mary Beatson, Executive Director, Bereaved Families of York Region requesting proclamation of 2016 as the 25th Anniversary of this organization serving our communities.   

 

 

Recommendations: 

 

a) THAT the correspondence from Ms. Mary Beatson, Bereaved Families of York Region be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim 2016 as the 25th Anniversary of Bereaved Families of York Region serving our communities;

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 151

 

21.

Correspondence dated July 20, 2016 from Ms. Stephanie Cole, Prostate Cancer Canada requesting proclamation of September, 2016 as 'Prostate Cancer Awareness Month'.

 

Recommendations:

 

a) THAT the correspondence from Ms. Stephanie Cole, Prostate Cancer Canada be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim September, 2016 as 'Prostate Cancer Awareness Month';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 154

 

22.

Correspondence dated August 2, 2016 from Ms. Carolyn Demelo, Vice-President Public Relations, The Court of Blarney requesting proclamation of October, 2016 as 'Toastmasters Month' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence from Ms. Carolyn Demelo be received and the following recommendations be adopted:

 

i)  THAT the Town of Newmarket proclaim October, 2016 as 'Toastmasters Month';

 

ii)  AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 156

 

23.

Correspondence dated August 13, 2016 from Ms. Laurie Osborne requesting proclamation of September 12 to 18, 2016 as 'Terry Fox Week'.

 

Recommendations:

 

a) THAT the correspondence from Ms. Laurie Osborne be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim September 12 to 18, 2016 as 'Terry Fox Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 158

 

24.

Correspondence dated August 15, 2016 from Ms. Laura Catone-Tarcea, Co-Chair, Family Dispute Resolution Institute of Ontario requesting proclamation of November 21 to 25, 2016 as 'Family Dispute Resolution Week' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence from Ms. Laura Catone-Tarcea, Family Dispute Resolution Institute of Ontario be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim November 21 to 25, 2016 as 'Family Dispute Resolution Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 159

 

25.

List of Outstanding Matters.

 

Recommendation:

 

a) THAT the List of Outstanding Matters be received.

p. 163

 

Action Items

 

26.

Appointment of Council Member to Newmarket Public Library Board.

 

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

New Business

 

Closed Session

 

 

The Closed Session Agenda and Reports will be circulated under separate cover (Goldenrod).

 

27.

A proposed or pending acquisition of land by the municipality as per Section 239 (2) (c) of the Municipal Act, 2001 with respect to Development and Infrastructure Services - Planning and Building Services (Closed Session) Report 2016-26 regarding a potential acquisition of land in Ward 4.

 

 

28.

A proposed or pending acquisition or disposition of land by the municipality as per Section 239 (2) (c) of the Municipal Act, 2001 with respect to Office of the Chief Administrative Officer and Corporate Services - Legal Services Joint (Closed Session) Report 2016-07 dated August 3, 2016 regarding Strategic Priorities Properties Matters Update.

 

 

29.

A proposed or pending acquisition of land by the municipality as per Section 239 (2) (c) of the Municipal Act, 2001 with respect to Office of the Chief Administrative Officer and Corporate Services - Legal Services (Closed Session) Report 2016-08 dated August 9, 2016 regarding a Proposed Acquisition of Land by the Town in Ward 6.

 

 

Public Hearing Matters - None

 

Addendum (Additions and Corrections)

 

1a.

PowerPoint presentation by the Financial Business Analyst regarding the Smart Water Meters Project. (Related to Items 1 and 11)

p. 169

 

6a.

Mr. Ron Palmer, Principal, The Planning Partnership to address the Committee regarding the proposed Parkland Dedication By-law. (Related to Item 6)

 

 

30.

Development and Infrastructure Services - Engineering Services Report 2016-36 dated August 24, 2016 regarding Water Street Crossing - Update #4.

 

The Commissioner of Development and Infrastructure Services and Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-36 regarding Water Street Crossing – Update #4 be received.

p. 181

 

 

31.

Correspondence dated August 23, 2016 from Ms. Rhonda Flanagan, Director of Resource Development, Big Brothers Big Sisters of York requesting proclamation of September, 2016 as 'Big Brother Big Sister' month in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence from Ms. Rhonda Flanagan, Big Brothers Big Sisters of York be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim September, 2016 as 'Big Brother Big Sister' month;

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 187

 

32.

Correspondence dated August 23, 2016 from Mr. Adam Miller, Rubenstein Communications, requesting that Riverwalk Commons be lit in red from September 5 to 9, 2016 in honour of Stand Up To Cancer.

 

Recommendations:

 

a) THAT the correspondence from Mr. Adam Miller, Rubenstein Communications be received and the following recommendations be adopted:

 

i) THAT the Riverwalk Commons be lit in red from September 5 to 9, 2016 in honour of Stand Up To Cancer.

p. 190

 

7a.

Correspondence from Mr. Paul Bailey, Bazil Developments Inc. requesting deferral of Development and Infrastructure Services - Planning and Building Services Report 2016-28 regarding Coordinated Provincial Plans Review for one Committee of the Whole cycle.  (Related to Item 7)

p. 192

 

9a.

PowerPoint presentation by the Commissioner of Development and Infrastructure Services and the Director of Engineering Services regarding the Ray Twinney LID and Lion's Park Drainage Update. (Related to Item 9)

p. 193

 

12a.

Ms. Victoria Curran to address the Committee regarding potential regulation of Driving School Instructors. (Related to Item 12)

 

 

30a.

PowerPoint presentation by the Commissioner of Development and Infrastructure Services and the Director of Engineering Services regarding the Water Street Crossing. (Related to Item 30)

p. 202

 

Adjournment