Committee of the Whole - August 29, 2016

OPEN FORUM 6:45 P

The meeting of the Committee of the Whole was held on Monday, August 29, 2016 in Council Chambers, 395 Mulock Drive, Newmarket.

Members Present:	Mayor Van Bynen Deputy Mayor & Regional Councillor Taylor Councillor Vegh Councillor Kerwin Councillor Twinney Councillor Hempen (1:30 to 6:49 p.m.)(7:00 to 7:01 p.m.) Councillor Broome Councillor Bisanz NOTE – Vacant Ward 5 Council seat

Staff Present:	R. N. Shelton, Chief Administrative Officer E. Armchuk, Commissioner of Corporate Services I. McDougall, Commissioner of Community Services P. Noehammer, Commissioner of Development and Infrastructure Services A. Brouwer, Director of Legislative Services/Town Clerk M. Mayes, Director of Financial Services/Treasurer A. Mollicone, Senior Solicitor R. Prudhomme, Director of Engineering Services K. Reynar, Director of Legal Services/Town Solicitor C. Service, Director of Recreation and Culture C. Finnerty, Council/Committee Coordinator

The meeting was called to order at 1:30 p.m.

Mayor Van Bynen in the Chair.

Additions & Corrections to the Agenda

The Chief Administrative Officer advised of the addendum items, being presentation materials related to Item 1 of the agenda, a presentation by Mr. Ron Palmer, The Planning Partnership related to Item 6 of the agenda, being the proposed Parkland Dedication By-law, Development and Infrastructure Services - Engineering Services Report 2016-36 dated August 24, 2016 regarding Water Street Crossing - Update #4, correspondence from Big Brothers Big Sisters of York requesting proclamation of September, 2016 as 'Big Brother Big Sister' month, correspondence requesting that Riverwalk Commons be lit in red from September 5 to 9, 2016 in honour of Stand Up To Cancer, correspondence requesting deferral of Item 7 of the agenda, being the Coordinated Provincial Plans Review, presentation materials related to Item 9 of the agenda, being Ray Twinney LID and Lion's Park Drainage Update, a deputation related to Item 12 of the agenda, being potential regulation of driving school instructors and presentation materials related to Item 30 of the agenda, being the Water Street Crossing. In addition, the Chief Administrative Officer advised that there are three matters for consideration in Closed Session, all related to potential acquisition or disposition of land by the municipality. In addition, Mayor Van Bynen noted an administrative correction to Item 5 of the Agenda, being Joint Community Services and Corporate Services - Recreation and Culture and Financial Services Report 2016-25 dated August 16, 2016 regarding 2017 Recreation Rates and Fees as one of the pages in Schedule ‘A(11)’ to the report was duplicated.

Moved by: Councillor Kerwin
Seconded by: Councillor Bisanz

THAT the addendum items be included on the agenda.

Carried

Declarations of Pecuniary Interest

a)	Councillor Hempen declared an interest in Item 27 of the agenda, being a Closed Session matter related to a proposed acquisition of land by the municipality in Ward 4 as he owns property in the area. He advised that he would not take part in the discussion or voting of the foregoing matter.

Deputations

1.	Mr. Sam Hindel, Leader Laminators Ltd. addressed the Committee requesting protection of his property from snow and refuse dumping, parking and water pooling. He further requested that the adjacent property owners install concrete curbs in accordance with their site plan.

Moved by: Councillor Twinney
Seconded by: Councillor Vegh

THAT the deputation by Mr. Sam Hindel, Leader Laminators Ltd. regarding his property on Steven Court and related issues be received and referred to staff for any required follow-up and to prepare a summary of issues for Council’s information.

Carried

Consent Items

Moved by: Councillor Hempen
Seconded by: Councillor Twinney

THAT the following items be adopted by consent:

2.	Corporate Services Report - Financial Services 2016-37 dated August 18, 2016 regarding 2017 Fees and Charges - Overview. a) THAT Corporate Services Report - Financial Services 2016-37 dated August 18, 2016 regarding 2017 Fees and Charges - Overview be received for information purposes.

Joint Corporate Services Report - Legislative Services and Financial Services 2016-32 dated August 10, 2016 regarding 2017 User Fees and Charges - Licensing Fees.

a) THAT Joint Corporate Services Report - Legislative Services and Financial Services 2016-32 dated August 10, 2016 regarding 2017 User Fees and Charges - Licensing Fees be received and the following recommendations be adopted:

i) THAT the attached Schedule 'A' marked as the '2017 Legislative Services (Licensing) Fees and Charges' be approved and forwarded to Council for final adoption by by-law:

ii) AND THAT the fee adjustments come into full force and effect as of January 1, 2017.

Development and Infrastructure Services - Planning and Building Services Report 2016-30 dated August 29, 2016 regarding Application for Zoning By-law Amendment - 507 Mulock Drive, Town of Newmarket, Gianni Kinno Developments Inc.

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-30 dated August 29, 2016 regarding Application for Zoning By-law Amendment be received and the following recommendations be adopted:

i) THAT the Application for Zoning By-law Amendment as submitted by Gianni Kinno Developments Inc. for lands municipally known as 507 Mulock Drive be referred to a public meeting;

ii) AND THAT following the public meeting, issues identified in this Report, together with comments from the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

iii) AND THAT Mr. Ryan Guetter, Weston Consulting, 201 Millway Avenue, Suite 19 Vaughan, ON L4K 5K8 be notified of this action.

Corporate Services - Legislative Services Report 2016-15 dated August 12, 2016 regarding Ward 5 By-Election - Alternative Vote Method.

a) THAT Corporate Services - Legislative Services Report 2016-15 dated August 12, 2016 regarding Ward 5 By-Election - Alternative Vote Method be received and the following recommendations be adopted:

i) THAT Council endorses the use of Optical Scan Vote Tabulators for the Ward 5 By-election and a by-law be brought forward to authorize the use of alternative voting equipment and an alternative voting method in accordance with Section 42 (1) (a) of the Municipal Elections Act, 1996;

ii) AND THAT a by-law be enacted to include other languages in addition to English and French in order to relay election related information to the general public.

6.	Newmarket Public Library Board Minutes of May 18, 2016. a) THAT the Newmarket Public Library Board Minutes of May 18, 2016 be received.

7.	Main Street District Business Improvement Area Board of Management Minutes of May 17 and June 21, 2016. a) THAT the Main Street District Business Improvement Area Board of Management Minutes of May 17 and June 21, 2016 be received.

8.	Newmarket Downtown Development Committee Minutes of April 29, 2016. a) THAT the Newmarket Downtown Development Committee Minutes of April 29, 2016 be received.

Correspondence dated June 17, 2016 from Mr. James Papple, Chair, Teachers of English as a Second Language Association of Ontario requesting proclamation of November 20 to 26, 2016 as 'English as a Second Language Week'.

a) THAT the correspondence from Mr. James Papple, Teachers of English as a Second Language Association of Ontario be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim November 20 to 26, 2016 as 'English as a Second Language Week';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website at www.newmarket.ca

10.

Correspondence dated July 20, 2016 from Ms. Mary Beatson, Executive Director, Bereaved Families of York Region requesting proclamation of 2016 as the 25th Anniversary of this organization serving our communities.

a) THAT the correspondence from Ms. Mary Beatson, Bereaved Families of York Region be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim 2016 as the 25th Anniversary of Bereaved Families of York Region serving our communities;