The meeting of the Committee of the Whole was held on Monday, January 12, 2015 in Council Chambers, 395 Mulock Drive, Newmarket.

Members Present:

Mayor Van Bynen

Regional Councillor Taylor

Councillor Vegh

Councillor Kerwin

Councillor Twinney

Councillor Sponga

Councillor Broome-Plumley

Councillor Bisanz

Absent:

Councillor Hempen

Staff Present:

R.N. Shelton, Chief Administrative Officer

A. Moore, Commissioner of Corporate Services

P. Noehammer, Commissioner of Development and Infrastructure Services

I. McDougall, Commissioner of Community Services

A. Brouwer, Director of Legislative Services/Town Clerk

R. Nethery, Director of Planning and Building Services

R. Prudhomme, Director of Engineering Services

C. Service, Director of Recreation and Culture

L. Lyons, Deputy Clerk

D. Ruggle, Senior Planner – Community Planning

C. Finnerty, Council/Committee Coordinator

K. Paribok, Council/Committee Coordinator

Moved by:      Councillor Sponga

Seconded by: Councillor Bisanz

THAT the presentation by Mr. Adrian Kawun, Manager, Service Planning, York Region Transit regarding the YRT/Viva 2015 Annual Service Plan for the Town of Newmarket be received;

AND THAT staff schedule a Council Workshop related to transit services.   

Carried

2.

The Director of Recreation and Culture provided a PowerPoint presentation regarding the Cultural Master Plan Report Card - 2nd Edition.

Moved by:      Councillor Twinney

Seconded by: Councillor Sponga

THAT the PowerPoint presentation by the Director of Recreation and Culture regarding the Cultural Master Plan Report Card - 2nd Edition be received.

Carried

Deputations

3.

Ms. Laurie Smith regarding a review and amendment to Zoning By-law 2010-40 related to Recreational Vehicles.

Moved by:      Councillor Twinney

Seconded by: Councillor Broome-Plumley

THAT the deputation by Ms. Laurie Smith regarding a review and amendment to Zoning By-law 2010-40 related to Recreational Vehicles be received.

Carried

Moved by:      Councillor Twinney

Seconded by: Councillor Sponga

a) THAT By-law 2010-40 as it relates to Recreational Vehicles be reviewed and that alternate options be investigated;

b) AND THAT staff report back on alternate options in March or April, 2015.

Carried

Consent Items

Moved by:      Councillor Bisanz

Seconded by: Councillor Sponga

THAT the following items be adopted on consent:

4.

Correspondence from Ms. Jeahlisa Bridgeman, Program Assistant, National Eating Disorder Information Centre requesting proclamation of February 1 - February 7, 2015 as "Eating Disorder Awareness Week" in the Town of Newmarket.

a) THAT the correspondence dated December 22, 2014 from Ms. Jeahlisa Bridgeman, Program Assistant, National Eating Disorder Information Centre be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim February 1 to February 7, 2015 as "Eating Disorder Awareness Week";

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

5.

Correspondence from Ms. Donna L. McLarty, Town Clerk, Town of Richmond Hill dated December 17, 2014 regarding Canada Post Residential Mail Delivery Services.

a) THAT the correspondence from Ms. Donna L. McLarty, Town Clerk, Town of Richmond Hill dated December 17, 2014 regarding Canada Post Residential Mail Delivery Services be received.

6.

Correspondence from Lake Simcoe Region Conservation Authority (LSRCA) regarding Public Information Centres - Watershed Development Guidelines Review.

a) THAT the correspondence from the Lake Simcoe Region Conservation Authority (LSRCA) regarding Public Information Centres - Watershed Development Guidelines Review be received.

7.

Newmarket Public Library Board Minutes of November 19, 2014.

a) THAT the Newmarket Public Library Board Minutes of November 19, 2014 be received.

8.

Appointment Committee Minutes of January 6, 2015.

THAT the Appointment Committee Minutes of January 6, 2015 be received.

9.

Item 6 of the Appointment Committee Minutes of January 6, 2015 regarding Appointments to the Main Street District Business Improvement Area Board of Management.

a) THAT the following people be appointed to the Main Street District Business Improvement Area Board of Management:

Anne Martin

Siegfried Wall

Glenn Wilson

Olga Paiva

Carmina Pereira

Elizabeth Buslovich

Rory Rodrigo

Jackie Playter

10.

Appointment Committee (Closed Session) Minutes of January 6, 2015.

THAT the Appointment Committee (Closed Session) Minutes of January 6, 2015 be received.

11.

List of Outstanding Matters.

a) THAT the list of Outstanding Matters be received.

Carried

12.

Development and Infrastructure Services - Joint Planning and Building Services and Engineering Services Information Report 2014-44 dated December 18, 2014 regarding the Greenbelt Cycling Route.

Moved by:      Councillor Broome-Plumley

Seconded by: Regional Councillor Taylor

a)  THAT Development and Infrastructure Services - Joint Planning and Building Services and Engineering Services Information Report 2014-44 dated December 18, 2014 regarding the Greenbelt Cycling Route be received and that the following recommendations be adopted:

i) Regarding the route west of Yonge Street, that the route continue to be located on the trail through the Armstrong Family Park, and that the Town’s Public Works Services be directed to undertake the necessary curb cut to facilitate access to the trail from Joe Persechini Drive.

ii) Regarding the route east of Yonge Street, that Option 2 (Savage Road – Jelley Ave –Bosworth Court –Tom Taylor Trail) be implemented as the Greenbelt Cycling Route.

Carried

13.

Community Services - Recreation and Culture Information Report 2014-32 dated December 29, 2014 regarding Outdoor Skating Rinks - Pilot Programs Follow Up.

Discussion ensued regarding the two outdoor skating rinks that require a water source in the winter months.  It was noted that Members of Council collected donations from the community in the amount of $2,500 per site to assist with setting up the rink sites.  In addition, it was noted that each site could apply for a community grant from the Town in the amount of $1,000 per site. 

Moved by:      Councillor Vegh

Seconded by: Councillor Broome-Plumley

a) THAT Community Services - Recreation and Culture Information Report 2014-32 dated December 29, 2014 regarding Outdoor Skating Rinks - Pilot Programs Follow Up be received;

b) AND THAT all three applications be approved for a trial period of two full seasons. 

Carried

14.

Development and Infrastructure Services - Engineering Services Report 2015-06 dated January 12, 2015 regarding Yonge Street Sidewalk – Tom Taylor Trail to Savage Road.

Moved by:      Councillor Broome-Plumley

Seconded by: Councillor Vegh

THAT Development and Infrastructure Services - Engineering Services Report 2015-06 dated January 12, 2015 regarding Yonge Street Sidewalk – Tom Taylor Trail to Savage Road be received and the following recommendation be adopted:

a) THAT additional funding of $97,161.44 be provided from reserves to enable staff to award and complete the project.

Carried

15.

Joint Development and Infrastructure Services - Public Works Services and Corporate Services - Financial Services Report 2015-08 dated January 5, 2015 regarding 2015 Pre-Budget Approval for Vehicles and Equipment.

Discussion ensued and an alternate motion was presented.

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Sponga

a) THAT Joint Development and Infrastructure Services – Public Works Services and Corporate Services – Financial Services Report 2015-08 dated January 5, 2015 regarding 2015 Pre-Budget Approval for Vehicles and Equipment be received and the following recommendations be adopted:

i) THAT Council provides pre-budget approval for the equipment listed on Appendix 1 with the exception of all items years 2008 to 2011, excluding the three rotary mowers for health and safety reasons and the John Deere 3320 with transmission failure;

ii)  AND THAT staff provide a report on the remaining items;

iii) AND THAT staff be authorized and directed to do all things necessary to give effect to these recommendations.

Carried

Action Items

None.

Correspondence & Petitions

None.

Reports by Regional Representatives

None.

Notices of Motion

None.

Motions

None.

New Business

a)

Councillor Kerwin commented that a review of the by-law related to the keeping of egg laying hens is not noted on the Outstanding List and requested an update. The Commissioner of Corporate Services advised that the egg laying hens matter is identified in the list of matters referred from the previous Council and will be reviewed as part of Council’s discussion of its strategic priorities for this term.

b)

Councillor Kerwin advised that a sidewalk plow collapsed the bridge between Sheridan Court and College Manor Drive and questioned the condition of the plow operator, state of repair of the equipment, timeline for bridge repairs and communication plan.  The Commissioner of Development and Infrastructure Services provided an update on the incident and the Director of Engineering Services advised that the plow operator and equipment are fine.  The Town has retained a bridge consultant who has reviewed the state of the repair and will provide a report on the structure.  Communications staff is involved in order to ensure that members of the public are aware of the bridge closure and signage will be erected on the bridges to clearly identify load restrictions. 

c)

Councillor Sponga questioned whether the Youth Summit was a success and whether there were any plans to host a Youth Summit in 2015.  The Commissioner of Community Services advised that the 2014 Youth Summit was extremely successful.  Staff will have to review whether there is interest in the student community to host another summit and will provide an Information Report on the matter.

d)

Councillor Sponga advised that he has received many questions regarding development applications in Ward 5 and the possibility of appeals to the Ontario Municipal Board and questioned whether the Town or Council will be expressing any opinions regarding reforms to the Ontario Municipal Board.  The Chief Administrative Officer advised that an Information Report documenting the Town and Region’s response to OMB reform would be forthcoming.

e)

Councillor Sponga has received many questions related to community mailboxes and questioned whether a report on Canada Post’s implementation strategy would be provided.  The Commissioner of Development and Infrastructure Services advised that an Information Report related to the implementation has been provided.  Mayor Van Bynen advised that a representative from Canada Post will attend a future Committee of the Whole meeting.

f)

Regional Councillor Taylor requested that staff prepare an Information Report reviewing the implications of all day GO Transit service from a municipal perspective and that the report address parking issues, specifically at the Tannery Mall and what can be done to expedite the process in the community, including coordination with other municipalities. 

Closed Session

Mayor Van Bynen advised that there was no requirement for a Closed Session.

The Committee recessed at 4:57 p.m.

The Committee reconvened at 7:00 p.m.

Public Hearing Matters

16.

Development and Infrastructure Services Report - Planning and Building Services 2014-18, related Council Extract and Public Meeting Notice regarding a Proposed Official Plan and Zoning By-law Amendment and Proposed Draft Plan of Subdivision - 955 and 995 Mulock Drive.

17.

Comments related the Public Hearing Matter regarding a Proposed Official Plan and Zoning By-law Amendment and Proposed Draft Plan of Subdivision - 955 and 995 Mulock Drive.

Mr. Ryan Guetter, Vice President, Weston Consulting, provided a PowerPoint presentation which addressed the property location, relevant policy documents and details regarding the proposed development.

Moved by:      Councillor Kerwin

Seconded by: Councillor Sponga

THAT the PowerPoint presentation by Mr. Ryan Guetter be allotted an additional five minutes.   

Carried

a)

Ms. Wendy Gamoyda, resident, questioned why two large signs advertising the project were erected in December, 2014 and whether the developer had communicated with the Board of Directors of the Bogart Mill Pond development.  She questioned whether a specific demographic was being targeted with the proposal and the anticipated number of bedrooms per unit.

b)

Ms. Jeanette Durzi, resident, expressed concern that no greenspace was provided and inquired whether measures would be implemented to ensure the privacy of existing area residents.

c)

Mr. Michael Smith, resident, questioned whether the existing stormwater infrastructure could handle the additional water generated by the proposal and inquired whether it was possible to prohibit heavy equipment on the existing private roads.

d)

Mr. Scott Stewart, resident, expressed concern regarding mud and silt in the existing pond and whether it would be possible to schedule construction to ensure that works not occur after hours, on Sunday or on holidays.

e)

Mr. Terry O’Keefe, resident, questioned whether buffers would be in place to shield existing homes from the lights of cars in the parking area of the proposed development and who would assume responsibility for the existing woodlot in order to ensure that it is preserved.

f)

Mr. Jeff Brown, resident, expressed concern about traffic safety in the area and indicated that inaccurate information had been posted on the Town’s website.

g)

Ms. Karen Smart, resident, questioned whether some of the existing trees in the woodlot would be removed.

h)

Mr. Ryan Guetter responded to resident concerns and provided information on the unintentional posting of signs, attempts to communicate with the neighbouring Board of Directors, proposed square footage per townhome unit, sanitary servicing requirements, plans required through the Site Plan process and the traffic study.

Moved by:      Councillor Kerwin

Seconded by: Regional Councillor Taylor

THAT the PowerPoint Presentation by Mr. Ryan Guetter, Vice President, Weston Consulting, deputations and all correspondence related to Application for a Proposed Official Plan and Zoning By-law Amendment and Proposed Draft Plan of Subdivision - 955 and 995 Mulock Drive be received.

Carried

Adjournment

Moved by:      Councillor Kerwin

Seconded by: Councillor Sponga

THAT the meeting adjourn.

Carried

There being no further business, the meeting adjourned at 8:34 p.m.

Tony Van Bynen, Mayor

Lisa Lyons, Deputy Clerk