Town of Newmarket

Minutes

Committee of the Whole

Meeting #:

Date:

Monday, September 09, 2024

Time:

1:00 P.m. - 4:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Bisanz

Members Absent:

• Councillor Broome

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Manager of Legislative Services/Deputy Town Clerk
• J. Unger, Director of Planning & Building Services
• A. Tang, Director of Financial Services
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

​For consideration by Council on September 16, 2024.

The meeting was called to order at 1:00 PM. 

The meeting recessed from 2:10 PM - 2:22 PM and 3:10 PM - 3:13 PM.

Mayor Taylor in the Chair. 

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1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

The Clerk provided a welcome to the Public Planning and Committee of the Whole Meeting. She advised the Planning Act requires the Town to hold at least one public meeting on any proposed Zoning By-law Amendment, Official Plan Amendment or Draft Plan of Subdivision or Condominium.

The Clerk advised that the purpose of today's public meeting is to hear from anyone who has an interest in the proposed Zoning By-law Amendment at 17255 Yonge Street.

The Clerk advised that the applicant is proposing to amend Urban Centres Zoning By-law 2019-06 to permit a Mental Health Centre within the existing building located at 17255 Yonge Street.

The Clerk advised that Council will not be making a final decision on the proposed Zoning By-law Amendment but will refer all written and verbal comments to Planning Staff to consider and return with a report to a future Committee of the Whole or Council meeting.

The Clerk advised that individuals who wish to join the discussion and verbally address Council to email [email protected] or call 905-953-5300 extension 2207.

The Clerk advised that written comments can also be received after the public meeting has concluded and can be sent to [email protected]. She added that if individuals wish to be notified of any subsequent meetings regarding this matter to email staff at [email protected].

The Clerk noted that that if a person or public body would otherwise have an ability to appeal the decision of the Council of the Town of Newmarket to the Ontario Land Tribunal, or to seek to be added as a party to an appeal, but the person or public body does not make oral submissions at a public meeting or make written submissions to the Town of Newmarket before the proposed Official Plan Amendment is adopted or refused or the Zoning By-law Amendment is passed or refused, the person or public body is not entitled to appeal the decision, and may not be added as a party to appeal unless in the opinion of the Tribunal there are reasonable grounds to add the person or public body as a party. 

The Clerk thanked individuals for their participation and interest in today’s meeting.

4.1

Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

Rebecca Shields, Chief Executive Officer, Canadian Mental Health Association, York Region and South Simcoe and Harry Zhu, Urban Planner, Arcadis provided a presentation regarding Mental Health Hub - Canadian Mental Health Association (CMHA) York Region South Simcoe - 17255 Yonge Street including an overview of CMHA initiatives, project partners, project timelines to date, mental health hub services, site selection process and criteria, location of the hub, site plans, use of the existing building, and request for a zoning By-law amendment.

Members of Council queried Rebecca Shields regarding partnerships, neighbourhood consultation, community involvement and services that will be provided.

The Director, Planning and Building Services provided next steps including a review of the final application and associated studies.

• An alternate motion was presented and is noted below in bold:

  Moved by: Councillor Kwapis
  Seconded by: Councillor Bisanz
  1. That the presentation provided by Rebecca Shields, Chief Executive Officer, Canadian Mental Health Association, York Region and South Simcoe and Harry Zhu, Urban Planner, Arcadis be received; and,
  2. That the correspondence provided by William Healey, Darlene Gardner and Rob Rosendale regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street be received.
  
  
  
  Carried
• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the deputations provided by Barb McCracken, Masoud Gheijari and Peter Drewes regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street be received. 
  
  
  
  Carried
• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the deputations provided by Mari Alvarez and Shirley Charles regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street be received. 
  
  
  
  Carried

4.1.1

Correspondence - William Healey - Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

This matter was dealt with as part of 4.1.

4.1.2

Correspondence - Darlene Gardner and Rob Rosendale - Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

This matter was dealt with as part of 4.1.

4.1.3

Deputation - Barb McCracken - Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

Barb McCracken provided a deputation regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge street including querying types of services that will be provided, security measures and neighbourhood consultation. 

4.1.4

Deputation - Masoud Gheijari - Menthal Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

Masood Gheijari provided a deputation regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street including neighbourhood safety.

4.1.5

Deputation - Peter Drewes - Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

Peter Drewes provided a deputation regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street including providing additional options for those in crisis outside of hospitals. 

4.1.6

Deputation - Mari Alvarez - Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

Mari Alvarez provided a deputation regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street including neighbourhood safety and services that will be provided. 

4.1.7

Deputation - Shirley Charles - Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

Shirley Charles provided a deputation regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street including the existing building, increased vehicular traffic and neighbourhood safety. 

5.

Presentations & Recognitions

None.

6.

Deputations

None.

7.

Consent Items

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Woodhouse
  1. That items 7.2, 7.5 to 7.8, 7.10, 7.13 to 7.15 be adopted on consent. See items 7.1, 7.3, 7.4, 7.9, 7.11, and 7.12 for motion. 
  
  
  
  Carried

7.1

Proposed Telecommunications Tower - 800 Mulock Drive (Magna Centre)

• Moved by: Councillor Simon
  Seconded by: Councillor Kwapis
  1. That the report entitled Proposed Telecommunications Tower – 800 Mulock Drive (Magna Centre) dated September 9, 2024 be received; and,
  2. That Staff be directed to proceed with processing the application of Rogers Communications Inc. (“Rogers”) and the remaining steps outlined in the Town’s Policy for Establishing Telecommunications Towers/Antenna Facilities; and,
  3. That Council authorize the removal of one (1) tree; and,
  4. That Staff be directed to negotiate and enter into a lease agreement with Rogers, on terms satisfactory to the Chief Administrative Officer; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.2

2024 Budget Reconciliation

• 1. That the report entitled 2024 Budget Reconciliation dated September 9, 2024, be received; and,
  2. That the 2024 Budget Reconciliation be approved; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.3

2024 Reserve and Reserve Fund Budget

• Moved by: Councillor Kwapis
  Seconded by: Councillor Simon
  1. That the report entitled 2024 Reserves and Reserve Funds Budget dated September 9, 2024, be received; and,
  2. That 2024 Reserves and Reserve Funds Budget as set out in the attachment be approved; and,
  3. That the housekeeping changes outlined in this report be adopted; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.4

Krista Court Parking Review Update

• An alternate motion was presented and is noted below in bold:

  Moved by: Councillor Twinney
  Seconded by: Councillor Morrison
  1. That the report entitled Krista Court Parking Review Update, dated September 9, 2024, be received; and,
  2. That additional parking restrictions extend to the entirety of Krista Court and that these parking restrictions align with operating hours at St. Elizabeth Seton French Immersion Catholic Elementary School; and,
  3. That a copy of this report be forwarded to the York Catholic District School Board and to St. Elizabeth Seton French Immersion Catholic Elementary School with the request of improving site operations of school drop-off and pick-up on school property due to the specialized catchment area of a Catholic French Immersion school; and, 
  4. That staff review the feasibility of a trail system between Luesby Lane and Waratah Avenue; and,
  5. That the correspondence provided by Becky Reynolds, Tyler Czuba, Shona and Larry Wood, Steve Taborek, Dan Hallas and Clark Hua regarding Krista Court Parking Review update be received; and, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.4.1

Correspondence - Becky Reynolds - Krista Court Parking Review Update

This item was dealt with as part of item 7.4.

7.4.2

Correspondence - Tyler Czuba - Krista Court Parking Review Update

This item was dealt with as part of item 7.4.

7.4.3

Correspondence - Shona and Larry Wood - Krista Court Parking Review Update

This item was dealt with as part of item 7.4.

7.4.4

Correspondence - Steve Taborek - Krista Court Parking Review Update

This item was dealt with as part of item 7.4.

7.4.5

Correspondence - Dan Hallas - Krista Court Parking Review Update

This item was dealt with as part of item 7.4.

7.4.6

Correspondence - Clark Hua Zhang - Krista Court Parking Review Update

This item was dealt with as part of item 7.4.

7.5

Twinney Drive Parking Review

• 1. That the report entitled Twinney Drive Parking Review, dated September 9, 2024, be received; and,
  2. That a no parking zone to be implemented on the south side of Twinney Drive as outlined in Appendix A, be approved; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.6

Records Retention By-law for Automated Speed Enforcement and Administrative Monetary Penalties System

• 1. That the report entitled Records Retention By-law for Automated Speed Enforcement and Administrative Monetary Penalties System dated September 9, 2024 be received; and,
  2. That the Records Retention By-law for Automated Speed Enforcement and the Administrative Monetary Penalty System be enacted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.7

2025 Council and Committee of the Whole Meeting Schedule

• 1. That the report entitled 2025 Council and Committee of the Whole Meeting Schedule dated September 9, 2024 be received; and,
  2. That the 2025 Council and Committee of the Whole Meeting Schedule (Attachment 1) be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.8

Interim Update for 2024 to the Outstanding Matters List

• 1. That the report entitled Interim Update for 2024 to the Outstanding Matters List dated September 9, 2024 be received; and,
  2. That Council adopt the Outstanding Matters List (Attachment A); and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.9

Accessible Parking on Main Street

• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the report entitled Accessible Parking on Main Street dated September 9, 2024 be received; and,
  2. That Parking By-law 2019-63 be amended to permit 3 hour parking in on-street accessible parking spaces on Main Street south of Millard Avenue (Attachment 1); and,
  3. That Staff be directed to investigate adding 1 additional on street accessible parking space on Main Street within the Business Improvement Area; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.10

Accessibility Advisory Committee Meeting Minutes of May 16, 2024 and July 18, 2024

• 1. That the Accessibility Advisory Committee Meeting Minutes of May 16, 2024 and July 18, 2024 be received.
  
  
  
  

7.10.1

Main Street Accessible Parking

• 1. That the Accessibility Advisory Committee supports the Town of Newmarket Council amending Parking By-law 2019-63 to increase the time limit from 30 minutes to three (3) hours for all accessible parking spaces along Main Street; and,
  2. That the Accessibility Advisory Committee supports the Town of Newmarket Council amending Parking By-law 2019-63 to add an additional accessible parking space in front of or near 217 Main Street, Newmarket. 
  
  
  
  

7.11

Main Street District Business Improvement Area Board of Management Meeting Minutes of June 5, 2024 and July 3, 2024

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of June 5, 2024 and July 3, 2024 be received.
  
  
  
  Carried

7.11.1

Appointment to the Main Street District Business Improvement Area Board of Management

• 1. That Council appoint Mike D'Angela to the Main Street District Business Improvement Area Board of Management. 
  
  
  
  

7.12

Lieutenant Governor's Ontario Heritage Award for Excellence in Conservation - Draft Heritage Newmarket Advisory Committee Meeting Minutes of August 20, 2024

• Moved by: Councillor Bisanz
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the Postmark Hotel, located at 180 Main Street South, be nominated for the Lieutenant Governor's Ontario Heritage Award for Excellence in Conservation; and,
  2. That Members of the Heritage Newmarket Advisory Committee will compile and submit the application.
  
  
  
  Carried

7.13

Heritage Newmarket Advisory Committee Meeting Minutes of March 19, 2024 and June 18, 2024

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of March 19, 2024 and June 18, 2024 be received.
  
  
  
  

7.14

Audit Committee Meeting Minutes of November 2, 2023

• 1. That the Audit Committee Meeting Minutes of November 2, 2023 be received.
  
  
  
  

7.15

Newmarket Library Board Meeting Minutes of May 15, 2024

• 1. That the Newmarket Library Board Meeting Minutes of May 15, 2024 be received. 
  
  
  
  

8.

Action Items

None.

9.

Notices of Motion

None.

10.

Motions Where Notice has Already been Provided

None.

11.

New Business

None.

12.

Closed Session

• Committee of the Whole resolved into Closed Session at 3:10 PM.

  Committee of the Whole (Closed Session) minutes are recorded under separate cover. 

  Committee of the Whole resumed into Open Session at 3:46 PM. 

  Moved by: Councillor Simon
  Seconded by: Councillor Woodhouse
  1. That Committee of the Whole resolve into Closed Session to discuss the following matters: 
     1. A trade secret or scientific, technical, commercial, financial or labor relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per Section 239 (2)(i) of the Municipal Act, 2001 (items 12.1 and 12.2). 
  
  
  
  Carried

12.1

Lease Matter at 800 Mulock Drive (Magna Centre)

12.2

Ward 5 Property Matter

13.

Adjournment

• Moved by: Councillor Morrison
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 3:51 PM.
  
  
  
  Carried