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Additions &
Corrections to the Agenda
The
Chief Administrative Officer advised of the addendum items being Consent
Item Number inclusion; deputation by Ms. Debra Scott, Chamber of Commerce –
Withdrawn deputation by Mr. Gary Worters regarding fundraising initiatives,
Deputation by Mr. Glenn Wilson and Ms. Anne Martin – Chair and Co-Chair of the
Main Street District Business Improvement Area Board of Management regarding
P1 Parking Lot Closure; Joint Development and Infrastructure
Services, Community Services and Corporate Services Report – ES2015-51 regarding
P1 Parking Lot Review, Development and Infrastructure Services Report - Engineering
Services 2015-52 – Final Acceptance of Stormwater Management Pond
(Summerhill Woods), Correspondence from Mayor Eisenberger, City of Hamilton
regarding Canada Post/Equipment Installation, Appointment Committee Minutes
of July 6 and August 27, 2015, Appointment Committee (Closed Session)
Minutes of July 6 and August 27, 2015, Item 4 of Appointment Committee
Minutes of August 27 regarding Terms of Reference Review, Item 4a) of
Appointment Committee Minutes of August 27 regarding Accessibility Advisory
Committee Terms of Reference – Committee Composition, Item 4g) of
Appointment Committee Minutes of August 27 regarding Newmarket Downtown
Financial Investment Committee (formerly NDDS), Item 4h) of Appointment
Committee Minutes of August 27 regarding Newmarket Economic Development
Advisory Committee.
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Moved by: Councillor Broome-Plumley
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Seconded by: Councillor Sponga
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THAT the items listed on the agenda as addendum items be
included.
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Carried
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Declarations of Pecuniary
Interest
Councillor
Bisanz declared a conflict of interest with respect to Items 35 and 36 of
the Committee of the Whole agenda of August 31, 2015 being the Appointment
Committee Minutes of July 6 and August 27, 2015 and Appointment Committee
(Closed Session) Minutes of July 6 and August 27, 2015 as a member of her
family had applied for Committee member selection.
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Vegh
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THAT
the presentation by Mr. Ryan be provided fifteen minutes for the
CreateITNow update presentation.
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Moved
by: Councillor Vegh
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Seconded
by: Councillor Twinney
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THAT
the presentation by Mr. Gary Ryan, Chief Innovation Officer, Southlake
Regional Health Centre regarding CreateITNow be received.
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Moved
by: Councillor Bisanz
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Seconded
by: Councillor Broome-Plumley
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THAT
the following items be adopted on consent:
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6.
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Correspondence dated June
24, 2015 from Ms. Andrea McKechnie, Support Committee - Tagging
Coordinator, Queen's York Rangers, 2799 Army Cadet Corp requesting
permission to conduct tagging fundraising on Saturday, September 19 and
Sunday, September 20, 2015.
a)
THAT the correspondence dated June 24, 2015 from Ms. Andrea McKechnie,
Support Committee - Tagging Coordinator be received and the following
recommendations be adopted:
i)
THAT permission be granted to conduct tag days in the Town of Newmarket on
Saturday, September 19 and Sunday, September 20, 2015;
ii)
AND THAT Ms. McKechnie be notified in this regard.
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8.
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Main Street District
Business Improvement Area Board of Management Minutes of April 21, 2015,
May 19, 2015, June 16, 2015 and June 23, 2015.
a)
THAT the Main Street District Business Improvement Area Board of Management
Minutes of April 21, 2015, May 19, 2015, June 16, 2015 and June 23, 2015 be
received.
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9.
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Corporate Services Report -
Financial Services 2015-19 dated August 20, 2015 regarding the Delegation
of Authority with Respect to Property Assessment and Collection of Taxes.
a)
THAT Corporate Services Report - Financial Services 2015-19 dated August
20, 2015 regarding the Delegation of Authority with Respect to Property
Assessment the Collection of Taxes be received and the following
recommendations be adopted:
i)
THAT Council delegate authority to initiate and file notices of assessment
appeal, for any property in the Town of Newmarket, with the Assessment
Review Board from time to time, to the Treasurer or his designate;
ii)
AND THAT Council delegate authority to withdraw any appeal filed by the
Town of Newmarket, should it be determined that it is not in the Town's
best interest to proceed, to the Treasurer or his designate;
iii)
AND THAT Council delegate authority to attend before the Assessment Review
Board on property tax or assessment matters as a party to all appeals
whether filed by the Town of Newmarket or another person, entity or agent,
to the Treasurer or his designate;
iv)
AND THAT Council delegate authority to execute settlement agreements, on
behalf of the Town of Newmarket, reached in the course of a taxation or
property assessment appeal, to the Treasurer or his designate;
v)
AND THAT the delegation by-law be updated to reflect these items of
delegated authority.
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12.
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Development and
Infrastructure Services - Planning and Building Services Report 2015-35
dated August 20, 2015 regarding Application for Official Plan Amendment,
Zoning By-law Amendment and Draft Plan of Subdivision - 16920 and 16860
Leslie Street.
a)
THAT Development and Infrastructure Services - Planning and Building
Services Report 2015-35 dated August 20, 2015 regarding Application for
Official Plan Amendment, Zoning By-law Amendment and Draft Plan of
Subdivision be received and the following recommendations be adopted:
i)
THAT the Application for Official Plan Amendment, Zoning By-law Amendment
and Draft Plan of Subdivision, as submitted by The Newmarket Cemetery
Corporation on behalf of 2394237 Ontario Inc. for lands being composed of
Pt Lt 31, Con 2; Pt E1/2 Lt 32, Con 2, EYS be referred to a public meeting;
ii)
AND THAT following the public meeting, issues identified in this Report,
together with comments of the public, Committee, and those received through
the agency and departmental circulation of the application, be addressed by
staff in a comprehensive report to the Committee of the Whole, if required;
iii)
AND THAT Groundswell Urban Planners, 30 West Beaver Creek Road, Unit 109,
Richmond Hill, ON L4B 3K1 be notified of this action by the Clerk.
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14.
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Development and
Infrastructure Services Report - Engineering Services 2015-45 dated August
5, 2015 regarding Main Street South - Accessible Parking Space.
a)
THAT Development and Infrastructure Services Report - Engineering Services
2015-45 dated August 5, 2015 regarding 'Main Street South - Accessible
Parking Space' be received and the following recommendations be adopted:
i)
THAT Section 11 (Loading Zones) of the Parking By-law 1993-62, as amended,
be further amended by deleting the following:
11.e.
Main Street South the southerly two on-street parking spaces between
Botsford Street and Timothy Street;
ii)
AND THAT Section 11 (Loading Zones) of the Parking By-law 1993-62, as
amended, be further amended by adding the following:
11.e.
Main Street South the second space north of Timothy Street between Botsford
Street and Timothy Street;
iii)
AND THAT one (1) accessible parking space be installed in the southerly
most parking space between Botsford Street and Timothy Street;
iv)
AND THAT the necessary By-law be prepared and submitted to Council for its
approval.
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16.
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Development and
Infrastructure Services Report - Public Works Services 2015-49 dated August
12, 2015 regarding Main Street - Waste Management Solutions.
a)
THAT Development and Infrastructure Services Report - Public Works Services
- PWS 2015-49 dated August 12, 2015 regarding Main Street - Waste
Management Solutions be received and the following recommendations be
adopted:
i)
THAT staff bring forward the purchase of new lids for the existing
containers that have a larger opening to accept larger items during the
2016 draft capital budget requests;
ii)
AND THAT staff send letters to property owners and tenants advising that
waste should only be placed out for collection on Tuesdays and Fridays by
6:00 a.m.;
iii)
AND THAT staff bring forward the purchase of a mobile surveillance camera
in the 2016 draft capital budget requests to provide evidence on the source
of waste being left at the containers;
iv)
AND THAT staff bring forward a proposal for weekend service for collection
of waste in containers on Main Street from Water Street to Millard Avenue
in the 2016 draft operating budget requests;
v)
AND THAT staff continue to explore options for waste collection
improvements in the downtown core.
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26.
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Mr.
Gary Worters addressed the Committee regarding ‘Acts of Kindness – Kindness
Meters’ fundraising initiatives.
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Moved
by: Councillor Twinney
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Seconded
by: Councillor Broome-Plumley
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THAT
the deputation by Mr. Gary Worters regarding ‘Acts of Kindness – Kindness
Meters’ fundraising initiatives be received and referred to staff.
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Carried
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28.
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Ms. Anne Martin addressed the Committee with a slide presentation
of parking areas in the Main Street vicinity.
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Moved by: Councillor Sponga
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Seconded by: Councillor Bisanz
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THAT the slide presentation of parking areas in the Main Street
vicinity by Ms. Anne Martin be received.
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29.
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Joint Development and
Infrastructure Services Report - Engineering Services and Community
Services, Economic Development and Corporate Services, Legislative Services
Report 2015-51 dated August 17, 2015 regarding P1 Parking Lot Review.
An
alternate motion was presented and discussion ensued.
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Moved by: Councillor Sponga
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Seconded by: Councillor Twinney
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i) THAT the parking lot known as P1 remain open as is currently
permitted in the by-law;
ii) AND THAT only one (1) of the three southwestern-most located parking
spaces be removed from public parking between May 1 and October 31 to
allow for maintenance access.
Motion Lost
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An
alternate motion was presented and discussion ensued.
A
request was made to vote on the amended recommendations separately.
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Moved by: Deputy Mayor & Regional Councillor Taylor
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Seconded by: Councillor Vegh
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THAT Joint Development and Infrastructure Services, Community
Services and Corporate Services Report - ES2015-51 dated August 17, 2015
regarding P1 Parking Lot Review be received and the following
recommendations be adopted:
a) THAT Schedule II (Municipal Parking Lots) - Parking Lot P1 of
the Parking By-law 1993-62, as amended, be further amended by adding the
following:
i) No Parking between Friday 9:00 p.m. to Saturday 2:00 p.m. from
May 1 to October 31;
Carried
ii) AND THAT the necessary By-laws be prepared and submitted to
Council for their approval;
iii) AND THAT weekend loading operations at the P1 Parking Lot be
restricted from May 1 to October 31;
iv) AND THAT reasonable access to the properties at 352 Doug
Duncan Drive be maintained during the closure of Timothy Street for
events;
v) AND THAT all stakeholders involved be forwarded a copy of this
report and Council extract by the Clerk.
Carried
AND THAT one (1) southwestern-most located parking space directly
adjacent to the patio of the property known as # 2 – 352 Doug Duncan
Drive be removed from public parking between May 1 and October 31 to
allow for maintenance access.
Carried
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The
Committee of the Whole recessed at 3:07 p.m.
The
Committee of the Whole reconvened at 3:17 p.m.
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Moved
by: Councillor Vegh
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Seconded
by: Deputy Mayor & Regional Councillor Taylor
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a)
THAT Development and Infrastructure Services - Planning and Building
Services Report 2015-36 dated August 20, 2015 regarding Appeals to the
Ontario Municipal Board of Applications for Official Plan and Zoning By-law
Amendments, Draft Plans of Condominium and Subdivision - 292145 Ontario
Limited - St. Andrew's of Bayview Phase 5 be deferred until the Council
meeting scheduled for September 14, 2015 to allow for obtaining legal
advice.
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Carried
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33.
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Development
and Infrastructure Services Report - Engineering Services 2015-48 dated
August 11, 2015 regarding the Final Acceptance and Assumption of the
Stormwater Management Pond for Criterion Development (Summerhill South).
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Moved
by: Councillor Broome-Plumley
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Seconded
by: Councillor Kerwin
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a)
THAT Development and Infrastructure Services Report – ES 2015-48 dated
August 11, 2015 regarding the Final Acceptance and Assumption of the
Stormwater Management Pond for Criterion Development (Summerhill South) be
received and the following recommendations be adopted:
i)
THAT the request for final Acceptance and Assumption of Stormwater
Management Pond for Criterion Development (Summerhill South) as shown on
the attached map be finally accepted and assumed by the Town;
ii)
AND THAT the Clerk’s office notify Mr. Paul Minz of Criterion Development
Corporation, and Mr. John Kaczor, A.Sc.T., of MMM Group Limited of these
recommendations.
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Moved
by: Councillor Bisanz
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Seconded
by: Deputy Mayor & Regional Councillor Taylor
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THAT
the Information Report 2015-33 dated July 24, 2015 regarding Glenway
Lessons Learned - Facilitator's Report be received;
AND
THAT staff be directed to report back with an action plan regarding priorities
and objectives identified at the Glenway Lessons Learned Workshop within
the next 90 days.
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Moved by: Councillor Sponga
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Seconded by: Councillor Kerwin
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THAT the Appointment Committee Minutes of July 6,
2015 and August 27, 2015 be received.
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Councillor Bisanz took no part in the discussion or
voting of the foregoing matter.
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37.
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Appointment Committee
(Closed Session) Minutes of July 6, 2015 and August 27, 2015.
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Moved by: Councillor Sponga
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Seconded by: Councillor Kerwin
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a)
THAT the Appointment Committee Minutes of (Closed Session) Minutes of July
6, 2015 and August 27, 2015 be received;
i)
AND THAT the individuals identified in the Appointment Committee (Closed
Session) Minutes recommended for appointment to the following
boards/committees be considered at the September 14, 2015 Council meeting
in Open Session:
Audit
Committee, Elman W. Campbell Museum Board, Newmarket Downtown Development
Committee, Newmarket Economic Development Advisory Committee, Newmarket
Environmental Advisory Committee
ii)
AND THAT the applicants be notified prior to the September 14, 2015 Council
meeting.
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Carried
Councillor Bisanz took no part in the discussion
or voting of the foregoing matter.
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Action Items
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None.
None.
None.
None.
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38.
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Councillor Kerwin advised that he will be bringing
a motion to the next scheduled Committee of the Whole meeting regarding
potential demolition of the Old Fire Hall at 140 Main Street South for
parking purposes.
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New Business
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39.
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Councillor
Sponga inquired about the coordination of paid duty police officers
directing traffic during the bridge reconstruction work on Mulock Drive.
The Commissioner of Development and Infrastructure Services advised that
York Regional Police Officers are stationed at the driveway of the
Municipal Offices between 2:00 p.m. and 6:00 p.m. each weekday.
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40.
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Councillor Sponga advised that the area automobile dealerships
are illegally off-loading vehicles on major thoroughfares (Mulock Drive
and Yonge Street) and inquired about enforcement actions. The
Commissioner of Corporate Services advised that correspondence had been
issued to area car dealerships in the past suggesting alternative methods
of vehicle delivery and that follow-up correspondence could be forwarded.
As well, the Commissioner of Corporate Services indicated that staff will
contact York Regional Police for enforcement support.
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Closed Session
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Mayor
Van Bynen advised that there was no requirement for a Closed Session.
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None.
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Moved
by: Councillor Hempen
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Seconded
by: Councillor Twinney
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THAT
the meeting adjourn.
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There
being no further business, the meeting adjourned at 4:05 p.m.
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