OPEN FORUM 6:45 P

The meeting of the Council was held on Monday, June 27, 2016 in Council Chambers, 395 Mulock Drive, Newmarket.

 

 

 

Members Present:

Mayor Van Bynen

Deputy Mayor & Regional Councillor Taylor

Councillor Vegh

Councillor Kerwin

Councillor Twinney

Councillor Sponga (7:00 to 7:03 p.m.)

Councillor Hempen

Councillor Broome-Plumley

Councillor Bisanz

 

 

 

 

Staff Present:

R. N. Shelton, Chief Administrative Officer

E. Armchuk, Commissioner of Corporate Services

I. McDougall, Commissioner of Community Services

P. Noehammer, Commissioner of Development and Infrastructure Services

A. Brouwer, Director of Legislative Services /Town Clerk

C. Finnerty, Council/Committee Coordinator

S. Niezen, Records & Project Coordinator

 

 

Open Forum

 

No one in attendance came forward to address Council during Open Forum.

 

The meeting was called to order at 7:00 p.m.

 

Mayor Van Bynen in the Chair.

 

Additions & Corrections to the Agenda

 

1.

Additions & Corrections to the Agenda

 

The Chief Administrative Officer advised of the addendum items, being a deputation request by Mr. Glenn Wilson regarding deferral of an appointment to the Main Street District Business Improvement Area Board of Management and Development and Infrastructure Services – Engineering Services Report 2016-31 dated June 27, 2016 regarding York Region Municipal Streetscape Partnership Program – Streetscape Improvements at Bathurst Street/Davis Drive.

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Kerwin

 

 

THAT the addendum items be included in the agenda.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Public Notices

 

2.

Public Notices.

 

 

Councillor Sponga announced his resignation as Councillor, Ward 5 and thanked residents and Members of Council for their support over the course of his tenure.  He provided additional community related comments.

 

Councillor Sponga left at 7:03 p.m.

 

 

Mayor Van Bynen outlined some of Councillor Sponga’s key achievements and thanked him for his commitment and dedication to the community during his tenure.

 

Members of Council provided comments related to their association with Councillor Sponga in appreciation for his work in the Town. 

 

Declarations of Pecuniary Interest

 

None.

 

Presentations & Recognitions

 

3.

Mayor and Members of Council, along with Ms. Beth Sinyard, Curator, Elman W. Campbell Museum Board presented awards to the following Heritage Art Contest participants:

 

Melinda Schnalzer - 'Spring Morning Walk'

Elizabeth Nicholas - 'St. Andrew's Presbyterian Church'

Pat Goodeve - 'Bus Stop Waiting'

Jill Evertman - 'Historic Newmarket Train Station'

N.C. (Ted) Fletcher - 'Footbridge over Fairy Lake'

 

4.

Ms. Amanda Knegje, President, and Mr. Michael Blackburn, Vice-President - Parents, Families and Friends of Lesbians and Gays (PFLAG) Canada - York Region addressed Council to highlight PFLAG and their work in the community.  

 

Members of Council presented a Certificate of Proclamation to Ms. Knegje and Mr. Blackburn recognizing June 11 to 19, 2016 as ‘Pride Week’ in the Town of Newmarket.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Twinney

 

 

THAT the presentation by Ms. Amanda Knegje, President, and Mr. Michael Blackburn, Vice-President - Parents, Families and Friends of Lesbians and Gays (PFLAG) Canada - York Region highlighting PFLAG and their work in the community be received.  

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

5.

The Fire Chief addressed Council with a PowerPoint Presentation of the 2015 Annual Report and provided background information related to Central York Fire Services including an organizational chart, an overview of the activities and fire protection services of CYFS, the Stay Fire Smart Campaign, vulnerable occupancies, Fire Code and Ontario Building Code inspections, staff training hours, emergency response data and types.

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Hempen

 

 

THAT the presentation by the Fire Chief regarding the Central York Fire Services 2015 Annual Report be received. 

 

 

 

 

 

 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Deputations

 

6.

Mr. Ryan Michaels, Territory Manager, Central Ontario, Canadian Diabetes Association addressed Council regarding the Canadian Diabetes Association Clothesline Program, textile recycling programs, drop-off locations in institutional areas, drop-off box servicing standards and scheduling, liability insurance, current locations on school board property lots and sustainability considerations.

 

Members of Council queried Mr. Michaels with respect to the daily service schedule, annual fees to schools for such service, duration of placement in schools in other municipalities, contact information for service of the drop-off box and a direct telephone contact for service.   

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Vegh

 

 

THAT the deputation by Mr. Ryan Michaels, Territory Manager, Central Ontario, Canadian Diabetes Association regarding the Canadian Diabetes Association Clothesline Program be received.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

7.

Corporate Services Commission Report - Legislative Services 2016-13 dated June 8, 2016 regarding 'Housekeeping Amendments:  Clothing Donation Bin and Taxi By-law'.

 

 

 

 

 

 

Moved by:      Councillor Bisanz

 

Seconded by: Councillor Broome-Plumley

 

 

a) THAT Corporate Services Commission Report - Legislative Services 2016-13 dated June 8, 2016 regarding 'Housekeeping Amendments:  Clothing Donation Bin and Taxi By-law' be received and the following recommendations be adopted:

 

i) THAT Council adopt the recommended housekeeping amendments to the Clothing Donation Bin By-law (2013-22), identified in red text and attached as Appendix 'A'; to be amended to reflect that school board properties be excluded from the institutional zones category as defined in the By-law; and Taxi By-law (2013-28), identified in red text and attached as Appendix 'B';

 

ii) AND THAT consolidated by-laws to regulate clothing donation bins and taxi be brought forward to Council, as amended;

 

iii) AND THAT applicable amendments to the Town's fees and charges by-law regarding taxi licensing be brought forward to Council for the 2017 budget year.

 

In Favour:

Councillor Bisanz

Opposed:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley

(1 in favour, 7 opposed)

 

Motion Lost

 

An alternate motion was presented and discussion ensued. 

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Twinney

 

 

a) THAT Corporate Services Commission Report - Legislative Services 2016-13 dated June 8, 2016 regarding 'Housekeeping Amendments:  Clothing Donation Bin and Taxi By-law' be received and the following recommendations be adopted:

 

i) THAT Council adopt the recommended housekeeping amendments to the Clothing Donation Bin By-law (2013-22), as amended to permit up to seven (7) pilot areas for placement of clothing donation bins at school board properties for a one year period, with a report to be provided at the end of the pilot period evaluating the project, with a 24 hour response commitment from the Canadian Diabetes Association;

 

ii) AND THAT Council adopt the recommended housekeeping amendments to the Taxi By-law (2013-28), identified in red text and attached as Appendix 'B';

 

iii) AND THAT consolidated by-laws to regulate clothing donation bins and taxi be brought forward to Council, as amended;

 

iv) AND THAT applicable amendments to the Town's fees and charges by-law regarding taxi licensing be brought forward to Council for the 2017 budget year.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley

Opposed:

Councillor Bisanz

(7 in favour, 1 opposed)

 

Carried

 

8.

Mr. Glenn Wilson, Chair, Main Street District Business Improvement Area Board of Management addressed Council requesting deferral of an appointment by Council to the Main Street District Business Improvement Area Board of Management.

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Broome-Plumley

 

 

THAT the deputation by Mr. Glenn Wilson, Chair, Main Street District Business Improvement Area Board of Management requesting deferral of an appointment to the Main Street District Business Improvement Area Board of Management be received. 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Approval of Minutes

 

9.

Council Minutes of June 7, 2016.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Vegh

 

 

THAT the Council Minutes of June 7, 2016 be approved. 

 

 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Reports by Regional Representatives

 

a)

Deputy Mayor & Regional Councillor Taylor advised that the Region of York Emergency Medical Services will be donating decommissioned ambulance vehicles to the St. John Ambulance, York Region Branch.

 

b)

Deputy Mayor & Regional Councillor Taylor provided information related to the provincial growth figures statistics and advised that, at its last Council meeting, Regional Council approved the Transportation Master Plan, Water and Wastewater Master Plan and 10 Year Housing Plan.  The documents are available on the Region’s website at www.york.ca

 

c)

Mayor Van Bynen advised that York Region Rapid Transit has launched a new phone application, Tap Ride for the VivaNext bus routes, with a pilot project for the summer of 2016 on Route 56 for weekends, evenings and holidays.  For further information, call 1-866-MOVE-YRT (1-866-668-3978)

 

d)

Deputy Mayor & Regional Councillor Taylor advised that Metrolinx recently announced a proposed new GO Transit station on Mulock Drive.

 

Reports of Committees and Staff

 

10.

Joint Council & Library Board Workshop Minutes of June 15, 2016.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Kerwin

 

 

THAT the Joint Council & Library Board Workshop Minutes of June 15, 2016 be received.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

11.

Joint Council & Library Board Workshop (Closed Session) Minutes of June 15, 2016.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Broome-Plumley

 

 

THAT the Joint Council & Library Board Workshop (Closed Session) Minutes of June 15, 2016 be received.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

12.

Committee of the Whole Minutes of June 20, 2016.

 

Moved by:      Councillor Broome-Plumley

 

Seconded by: Councillor Twinney

 

 

THAT the Committee of the Whole Minutes of June 20, 2016 be received and the following recommendations be adopted:

 

13.

THAT the PowerPoint Presentation by Mr. Paul Ferguson, President, Newmarket-Tay Power Distribution regarding the Newmarket-Tay Power Distribution 2015 Annual General Meeting be received.

 

AND THAT the Newmarket Hydro Holdings Inc. Report of the President dated June 6, 2016 regarding the financial statements of Newmarket Hydro Holdings Inc. (the “Corporation”), the written resolutions of Newmarket – Tay Power Distribution Ltd. (“NT Power”) and appointment of the sole director and auditors be received and the following recommendations be adopted:

 

WHEREAS the Corporation of the Town of Newmarket (the “Sole Shareholder”) is the sole shareholder of the Corporation;

 

AND WHEREAS the Sole Shareholder by a Shareholder Declaration dated November 1, 2000 appointed the Mayor as its legal representative for the purpose of communicating any shareholder consent or approval required by either the terms of the Shareholder Declaration or the Business Corporations Act (Ontario) (the “OBCA”);

 

AND WHEREAS the Corporation owns a majority of the common shares of NT Power;

 

AND WHEREAS pursuant to s.102(2) of the OBCA where a body corporate is the shareholder of a corporation the corporation shall recognize any individual properly authorized by the body corporate to represent it at meetings of shareholders of the corporation;

 

AND WHEREAS pursuant to s.104 of the OBCA a written resolution dealing with all the matters required to be dealt with at a shareholders meeting and signed by the shareholders entitled to vote at that meeting satisfies all requirements of the OBCA relating to that meeting of shareholders;

 

NOW THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the Town of Newmarket as follows:

 

1. THAT the Mayor, as the Sole Shareholder’s legal representative, is directed to sign the following Corporation Shareholder resolutions:

 

a. THAT the Corporation’s financial statements for the financial year ended December 31, 2015 together with the report of the Corporation’s auditors, Collins Barrow, thereon dated May 18, 2016 be approved and adopted.

 

b. THAT Collins Barrow, Chartered Accountants, be appointed auditors of the Corporation to hold office until the next annual meeting of shareholders at such remuneration as may be fixed by the sole director and the sole director is authorized to fix such remuneration.

 

c. THAT R.N. Shelton be appointed as the sole director of the Corporation to hold office until the next annual meeting of shareholders or until his successor is elected or appointed.

 

d. THAT R.N. Shelton, so long as he is the sole director of the Corporation, shall represent the Corporation at meetings of shareholders of NT Power;

 

e.  AND THAT all acts, contracts, bylaws, proceedings, appointments elections and payments, enacted, made, done and taken by the sole director and sole officer of the Corporation to December 31, 2015, as the same are set out or referred to in the resolutions of the sole director, or in the financial statements of the corporation, are approved, sanctioned and confirmed.

 

 

 

 

2. AND THAT the Mayor, as the Sole Shareholder’s legal representative, direct R.N. Shelton, the sole director and legal representative of the Corporation, to sign the following NT Power shareholder resolutions in lieu of an annual meeting:

 

a. THAT the financial statements of NT Power for the financial year ended December 31, 2015 together with the report of NT Power’s auditors, Collins Barrow, thereon dated May 18, 2016 be approved and adopted.

 

b. THAT Collins Barrow, Chartered Accountants, be appointed auditors of NT Power to hold office until the next annual meeting of shareholders at such remuneration as may be fixed by the directors and the directors are authorized to fix such remuneration.

 

c. THAT T. Van Bynen, S. Warnock, P. Daniels, R. Betts, A. Ott, C. Prattas and P. Ferguson are elected directors of NT Power to hold office until the next annual meeting of shareholders or until their successors are elected or appointed.

 

d. AND THAT all acts, contracts, bylaws, proceedings, appointments, elections and payments, enacted, made, done and taken by the directors and officers of NT Power to December 31, 2015, as the same are set out or referred to in the resolutions of the board of directors, the minutes of the meetings of the board of directors or in the financial statements of NT Power, are approved, sanctioned and confirmed.

 

14.

 THAT the PowerPoint presentation by Mr. Roy Huetl, Director-Operations, Maintenance and Monitoring - Environmental Services, The Regional Municipality of York, the Director of Public Works Services and the Manager of Water and Wastewater  regarding Water Quality be received. 

 

15.

Corporate Services Report - Financial Services 2016-30 dated June 10, 2016 regarding 2016 Reserves and Reserve Funds Budget.

 

a) THAT Corporate Services Report - Financial Services 2016-30 dated June 10, 2016 regarding 2016 Reserves and Reserve Funds Budget be received and the following recommendation be adopted:

 

i) THAT the projected revenues for the 2016 Reserves and Reserve Funds Budget, as set out in the attachment, be approved.

 

16.

Newmarket Public Library Board Minutes of April 20, 2016.

 

a) THAT the Newmarket Public Library Board Minutes of April 20, 2016 be received.

 

17.

Central York Fire Services - Joint Council Committee Minutes of May 10, 2016.

 

a) THAT the Central York Fire Services - Joint Council Committee Minutes of May 10, 2016 be received.

 

18.

Correspondence dated May 18, 2016 from Mr. Alain Beaudoin, President of the Board of Directors, L'AFRY (Association of York Region Francophones) requesting proclamation of September 23, 2016 as 'Franco-Ontarian Day' in the Town of Newmarket.

 

a) THAT the correspondence from Mr. Alain Beaudoin be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim September 23, 2016 as 'Franco-Ontarian Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

19.

Correspondence dated June 13, 2016 from Ms. Judy Perry, President and Ms. Erin Cerenzia, Vice-President, Newmarket Historical Society regarding archival space.

 

a) THAT the correspondence from the Newmarket Historical Society dated June 13, 2016 regarding 'Old Fire Hall and Other Downtown Parking Opportunities' be received and referred to staff for further consultation with the Newmarket Historical Society and related stakeholders.

 

20.

Audit Committee Minutes of June 15, 2016.

 

a) THAT the Audit Committee Minutes of June 15, 2016 be received.

 

21.

Audit Committee (Closed Session) Minutes of June 15, 2016.

 

a) THAT the Audit Committee (Closed Session) Minutes of June 15, 2016 be received.

 

22.

Corporate Services Report - Financial Services 2016-29 dated June 16, 2016 regarding the 2015 Financial Statements and Auditors Report.

 

a) THAT Corporate Services Report - Financial Services 2016-29 dated June 16, 2016 regarding the 2015 Financial Statements and Auditor's Report be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket's Draft 2015 Consolidated Financial Statements, Trust Fund Financial Statements and Main Street District BIA Financial Statements from BDO Canada LLP be received;

 

ii) AND THAT Council approve the Town of Newmarket's Draft 2015 Consolidated Financial Statements, Trust Fund Financial Statements and Main Street District BIA Financial Statements as endorsed by the Audit Committee.

 

23.

List of Outstanding Matters.

 

a) THAT the list of Outstanding Matters be received.

 

24.

THAT the PowerPoint presentation by Mr. Adrian Cammaert, Senior Planner - Policy and Mr. Kevin Yaraskavitch, Financial Analyst regarding the Parkland Dedication By-law and Report be received.   

 

25.

Joint Report Development and Infrastructure Services - Planning and Building Services, Corporate Services - Finance 2016-21 dated May 25, 2016 regarding the Parkland Dedication By-law and Marketing the Corridors.

 

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2016-21 dated May 25, 2016 regarding the Town of Newmarket's Parkland Dedication By-law be received and the following recommendations be adopted:

 

i) THAT the draft Parkland Dedication By-law for the Town of Newmarket as contained in Attachment 1 be received;

 

ii) AND THAT staff be directed to post the draft by-law on the Town's website for 30 days to receive public and stakeholder comments;

 

iii) AND THAT staff report back to the August 29, 2016 Committee of the Whole meeting with the final recommendation for a Parkland Dedication By-law for Council's approval.

 

26.

Report of the Integrity Commissioner dated June 20, 2016 regarding Council Code of Conduct complaints.

 

a) THAT the Report of the Integrity Commissioner dated June 20, 2016 regarding Council Code of Conduct complaints be received.

 

 

 

 

 

27.

Development and Infrastructure Services - Planning and Building Services - Planning Report 2016-24 dated June 6, 2016 regarding Urban Design Review Options.

 

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2016-24 dated May 30, 2016 regarding Urban Design Review Options be received and the following recommendations be adopted:

 

i) THAT staff be directed to include in the 2017 budget a provision for contracting an urban design firm to prepare urban design standards to implement the policies of the Urban Centres Secondary Plan and the Official Plan;

 

ii) AND THAT these urban design standards be applied by the selected consultant in review of development applications subject to established criteria;

 

iii) AND THAT the cost of the engaged consultant be recouped through appropriate fees being collected from applicants upon the Fees and Charges by-law being amended to reflect the same;

 

iv) AND THAT staff be directed to review a structure and the necessary resources for a professional urban design review panel at such time as development activity warrants it.

 

28.

Development and Infrastructure Services Commissioner Report 2016-28 dated June 7, 2016 regarding Sewer and Water Line Warranty Program.

 

a) THAT Development and Infrastructure Services Commissioner Report 2016-28 dated June 7, 2016 regarding Sewer and Water Line Warranty Program be received and the following recommendations be adopted:

 

i) THAT through this report Council is aware of Service Line Warranties of Canada (SLWC) as a provider of insurance for water and sewer lateral service line protection to the home, as an alternative for residents to policy endorsements which may be available through their own homeowner insurance policies;

 

ii) AND THAT staff further explore means by which residents are advised of insurance programs for water and sewer lateral services lines not covered by the Town.

 

29.

Joint Development and Infrastructure Services - Planning and Building Services and Corporate Services Report - Financial Services 2016-24 dated June 9, 2016 regarding a Request for Reduction of Development Charges - 415 Queen Street.

 

a) THAT Joint Development and Infrastructure Services - Planning and Building Services and Corporate Services Report - Financial Services 2016-24 dated June 9, 2016 regarding a Request for Reduction of Development Charges - 415 Queen Street be received and the following recommendations be adopted:

 

i) THAT the payment of Development Charges, or of any development-related fees, not be waived;

 

ii) AND THAT Council authorizes staff to negotiate with the proponent the potential for a deferral/re-payment plan for all Town related fees for up to a maximum of 10 years, including interest and secured to the satisfaction of the Town’s Treasurer.

 

30.

Deputy Mayor & Regional Councillor Taylor regarding 2017 tax target.

 

THAT for the 2017 budget process Council set a tax levy increase target of no more than 2.2% (Town portion) plus not greater than a 0.6% for the infrastructure levy or an overall town increase of not greater than 2.8%. 

 

31.

Councillor Bisanz regarding alternative methods of Committee of the Whole and Council meetings.

 

THAT staff be directed to explore various alternative methods of conducting Committee of the Whole and Council meetings in order to respond to community needs and ensure maximum public participation, by providing greater access to Council's deliberations, and that a report be provided to Council by the end of Q4.  

 

32.

Excerpt from Appointment Committee (Closed Session) Minutes of May 16, 2016.

 

THAT the Excerpt from the Appointment Committee (Closed Session) Minutes of May 16, 2016 be referred to the June 27, 2016 (Closed Session) meeting of Council.

 

33.

Development and Infrastructure Services Report - Planning and Building Services 2016-22 dated May 30, 2016 and related Council Extract, Public Meeting Notice regarding an Application for Official Plan Amendment and Zoning By-law Amendment - 1166 and 1186 Nicholson Road.

 

 

 

 

 

 

THAT Development and Infrastructure Services Report - Planning and Building Services 2016-22 dated May 30, 2016 and related Council Extract, Public Meeting Notice, presentation by Mr. Jonathon Rodger, on behalf of Zelinka Priamo Ltd./Hoopp Realty Inc., all deputations and correspondence from Ms. Brenda Cooper, Secretary-Treasurer, Cooper Plating Inc. regarding an Application for Official Plan Amendment and Zoning By-law Amendment - 1166 and 1186 Nicholson Road be received.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

34.

Development and Infrastructure Services Report – Engineering Services 2016-24 dated May 11, 2016 regarding Savage Road/Sandford Street Traffic Review.

 

Moved by:      Councillor Broome-Plumley

 

Seconded by: Councillor Twinney

 

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-24 dated May 11, 2016 regarding Savage Road/Sandford Street Traffic Review be received and the following recommendations be adopted:

 

i) THAT the households along Savage Road and Sandford Street from Mulock Drive to Savage Road be informed of the following traffic calming measures, as identified in the report:

 

1.  Focused Boulevard Signs

2.  Enhanced Speed Management Equipment

3.  Enhanced Intersection Design

5.  Road Diet

 

b) AND THAT Item 4 - Active Transportation Plan (bicycle lanes) on Sandford Street from Mulock Drive to Savage Road with a possible extension along Savage Road to Paul Semple Park entrance be deferred in order to provide an opportunity to work with residents to monitor and evaluate the traffic calming measures. 

 

 

 

 

 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

Councillor Hempen

(7 in favour, 1 opposed)

 

Carried

 

35.

Development and Infrastructure Services – Public Works Services Report 2016-27 dated June 6, 2016 regarding Sewer Lateral Clearing. 

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Bisanz

 

 

a) THAT Development and Infrastructure Services – Public Works Services Report 2016-27 dated June 6, 2016 regarding Sewer Lateral Clearing be received and the following recommendations be adopted:

 

i) THAT beginning January 1, 2017, the clearing of all sewer lateral blockages on private properties fall under the responsibility of the owner/resident;

 

ii) AND THAT owners/residents who experience a sewer backup and contact the Town, are provided with a contact for a preselected local plumbing contractor to clear the blockage;

 

iii) AND THAT if the blockage is found and proven to be on municipal property by the preselected local plumbing contractor, the owner would not incur any costs and, to be certain, that any costs that may have been incurred be reimbursed to the homeowner and where required Town staff clear the blockage and conduct any remedial works.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

36.

Committee of the Whole (Closed Session) Minutes of June 20, 2016.

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Twinney

 

 

THAT the Committee of the Whole (Closed Session) Minutes of June 20, 2016 be approved.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

37.

Item 1 of the Committee of the Whole (Closed Session) Minutes of June 20, 2016 - Advice that is subject to solicitor/client privilege, including communications necessary for that purpose as per Section 239 (2) (f) of the Municipal Act, 2001 regarding June 16, 2016 confidential e-mail of Chief Administrative Officer to Council.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Kerwin

 

 

THAT the advice of the Associate Solicitor be received.  

 

In Favour:

Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

Mayor Van Bynen

(7 in favour, 1 opposed)

 

Carried

 

By-laws

 

38.

By-laws 2016-32, 2016-34 and 2016-35.

 

 

2016-32

A By-law to lift 0.3M Reserves and Dedicate Certain Lands as a Public Highway. (Clearmeadow Boulevard, Rannie Road, Rita's Avenue located within Southwest Newmarket - Ward 6)

 

 

2016-34

A By-law for the licensing, regulating and governing of Taxicab Brokers, Owners and Drivers.

 

 

2016-35

A By-law to Amend By-law 2010-40 being a Zoning By-law.  (Kingmount GH (Davis) Investment Ltd. - 345 and 351 Davis Drive)

 

 

 

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Broome-Plumley

 

 

THAT By-laws 2016-32, 2016-34 and 2016-35 be enacted.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

39.

By-law 2016-33.

 

 

2016-33

A By-law to regulate the licensing and governing of clothing donation bins.

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Broome-Plumley

 

 

THAT By-law 2016-33, as amended, be enacted.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley

Opposed:

Councillor Bisanz

(7 in favour, 1 opposed)

 

Carried

 

Notices of Motions

 

None.

 

Motions

 

None.

 

 

 

 

 

 

 

Announcements & Community Events

 

a)

Councillor Vegh invited residents to attend Discovery and Adventure Night on Tuesday June 28, 2016 at 6:00 p.m. at Newmarket Riverwalk Commons, 200 Doug Duncan Drive.

 

b)

Councillor Vegh advised that the Ward 1 Community Drop-in will take place on Tuesday, July 7, 2016 from 7:00 to 9:00 p.m. on the main floor at the Magna Centre, 800 Mulock Drive.  There will be no community drop-in held in August or September. 

 

c)

Councillor Vegh advised that the Ward 1 Community Barbecue will take place on Saturday, August 6, 2016 from noon to 2:00 p.m. at Ken Sturgeon Park.  The barbecue is the result of the War of the Wards Earth Hour competition. 

 

d)

Councillor Vegh advised that the Ward 1 Annual Report will be distributed in the upcoming weeks. 

 

e)

Councillor Kerwin advised that the Southlake Hospice project will commence this fall, with an anticipated completion by the end of 2017. 

 

f)

Councillor Kerwin advised that he will be hosting a Ward 2 meeting on Thursday, July 9, 2016 from 9:30 a.m. to 12:00 p.m. at the Newmarket Public Library, 438 Park Avenue. 

 

g)

Councillor Kerwin advised of barbecue lunches each Monday and Thursday at noon at the Newmarket Seniors’ Meeting Place, 474 Davis Drive.  He further advised that the Seniors’ Meeting Place will be closed for maintenance from July 1 to 10, 2016.

 

h)

Councillor Twinney invited residents to attend the annual Around the World Multicultural Event being held at the Riverwalk Commons, 200 Doug Duncan Drive on Saturday, July 17, 2016 from 12:00 to 8:00 p.m.

 

i)

Councillor Twinney advised that the Ward 3 meeting previously scheduled for September 7, 2016 will be rescheduled.

 

j)

Deputy Mayor & Regional Councillor Taylor advised that the Caribbean South Asian Showcase will be held on July 9 and 10 at the Magna Centre, 800 Mulock Drive. 

 

k)

Councillor Hempen invited residents to Music in the Park, which takes place most Sundays at Riverwalk Commons and most Thursdays at Fairy Lake Park from 7:00 to 8:00 p.m.  Visit www.newmarket.ca for a complete schedule of locations, dates, times and performers. 

 

l)

Councillor Hempen invited residents to learn more about the proposed pedestrian refuge island, which is a link between Fairy Lake Park and Riverwalk Commons on Tuesday, July 5, 2016 at the Community Centre & Lions Hall, 200 Doug Duncan Drive.  Preliminary concept drawings will be displayed.  Questions can be directed to Bill Gould at 905-953-5193 ext. 2512 or email bgould@newmarket.ca

 

m)

Councillor Broome-Plumley invited residents to Family Bedtime Stories each Wednesday from 7:00 to 7:30 p.m. at the HollisWealth Story Pod, 200 Doug Duncan Drive.  For more information, call 905-953-5105.

 

n)

Councillor Bisanz advised that the Ward 7 Community Barbecue will take place on Saturday, July 9, 2016 from noon to 2:00 p.m. at Ray Twinney Recreation Complex.  The barbecue is the result of the War of the Wards Earth Hour competition. 

 

o)

Councillor Bisanz invited residents to the Ward 7 Advisory Group Summer Gathering on Tuesday, August 16 from 6:30 to 8:30 p.m. at the Environmental Park on Woodspring Avenue.  The event is being conducted in conjunction with the Kids Around Town event.  For more information call 905-953-5323 or email at cbisanz@newmarket.ca

 

p)

Mayor Van Bynen advised that the Kanata Summer Festival will take place on Friday, July 1, 2016, beginning at 8:00 a.m. with a pancake breakfast.  Full event details are available online at www.newmarket.ca/kanata or by calling 905-895-5193.

 

q)

Mayor Van Bynen advised that the Municipal Offices are closed on Friday, July 1, 2016 to observe Canada Day.

 

r)

Mayor Van Bynen advised that he will be at “Mayor in the Square” at the Newmarket Farmers’ Market at Newmarket Riverwalk Commons on Saturday, July 23, 2016 from 10:00 a.m. to 12:00 p.m.

 

s)

Mayor Van Bynen advised that the next Council meeting is Monday, September 12, 2016 at 7:00 p.m.

 

New Business

 

a)

Councillor Twinney advised of the presentation by San Michael Homes related to the Hollingsworth Arena and queried staff regarding the timeline for further discussion at Committee of the Whole related to the Hollingsworth Arena.  The Commissioner of Development & Infrastructure Services advised that the matter would be brought forward to Committee of the Whole in September, pending confirmation of the availability of Members of Council. 

 

b)

Councillor Bisanz advised that a site meeting with staff was held regarding the traffic concerns at Rannie Road and McCaffrey Road and acknowledged that residents are concerned over the delay that may occur if speed matters are not addressed over the summer months. 

 

Moved by:      Councillor Bisanz

 

Seconded by: Councillor Broome-Plumley

 

 

THAT Council request an enhanced presence by York Regional Police along McCaffrey Road to enforce speed limits.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Moved by:      Councillor Bisanz

 

Seconded by: Councillor Broome-Plumley

 

 

AND THAT the temporary speed sign on McCaffrey Road remain in place over the summer months.

 

In Favour:

Mayor Van Bynen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen

(3 in favour, 5 opposed)

 

Lost

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Kerwin

 

 

THAT staff report back to Council at the next Committee of the Whole meeting regarding purchase of five (5) pole mounted speed boards; 

 

AND THAT staff consult with each individual Ward Councillor to determine the appropriate location for placement within each ward.

 

 

 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Bisanz

 

 

THAT staff be directed to pursue non-Newmarket owned speed boards for installation at McCaffrey Road.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Kerwin

 

 

THAT a Council Workshop regarding active transportation be scheduled within the next eight months.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

 

 

 

 

 

 

 

 

 

c)

Deputy Mayor & Regional Councillor Taylor regarding the proposed Mulock GO Station and fifteen minute service to Newmarket.

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Hempen

 

 

THAT staff provide a report to Council by the end of the year which explores options related to the future Mulock GO Station, including fifteen (15) minute service on Mulock Drive, advancing the secondary plan policies related to transit and relocating the GO Bus Station.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Twinney

 

 

THAT Council request that Metrolinx review and analyze the need for fifteen minute service to Mulock Station.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

d)

Deputy Mayor & Regional Councillor Taylor regarding the Ward 5 Councillor Vacancy.

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Twinney

 

 

THAT Council direct staff to schedule a Special Council and Committee of the Whole meeting in July to declare the Ward 5 seat vacant and provide options for filling the vacancy.

 

 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

40.

Development and Infrastructure Services - Engineering Services 2016-31 dated June 27, 2016 regarding York Region Municipal Streetscape Partnership Program - Streetscape Improvements at Bathurst Street/Davis Drive.

 

Moved by:      Councillor Bisanz

 

Seconded by: Councillor Kerwin

 

 

a) THAT Development and Infrastructure Services Report - ES2016-31 dated June 27, 2016 regarding "York Region Municipal Streetscape Partnership Program - Streetscape Improvements at Bathurst Street/Davis Drive" be received and the following recommendations be adopted:

 

i) THAT the Engineering Services Department be authorized to submit an application under the Municipal Streetscape Partnership Program offered by York Region for the construction of the streetscape improvements in front of the gateway entrance feature sign at the intersection of Bathurst Street and Davis Drive;

 

ii) AND THAT, once the streetscape improvements are complete, they be maintained by the Town at its sole cost.  

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Closed Session

 

41.

Personal matters about identifiable individuals per Section 239 (2) (b) of the Municipal Act, 2001 - Excerpt from Appointment Committee (Closed Session) Minutes of May 16, 2016 - Item 2 - Recommending Appointment of representatives to the Main Street District Business Improvement Area Board of Management.

 

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Broome-Plumley

 

 

THAT Council resolve into a Closed Session for the purpose of discussing personal matters about identifiable individuals per Section 239 (2) (b) of the Municipal Act, 2001 - Excerpt from Appointment Committee (Closed Session) Minutes of May 16, 2016 - Item 2 - Recommending Appointment of representatives to the Main Street District Business Improvement Area Board of Management.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Council resolved into Closed Session at 9:51 p.m.

 

The Council (Closed Session) Minutes are recorded under separate cover.

 

Council resumed into Public Session at 10:03 p.m.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Twinney

 

 

THAT the decisions of the Closed Session be ratified.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Bisanz

 

 

a) THAT Mr. Peter Mertens be appointed by Council to the Main Street District Business Improvement Area Board of Management;

 

 

 

 

b) AND THAT Council waive Section 2 i) of the Committee Public Appointment Policy to permit the appointment of Mr. Mertens to the Main Street District Business Improvement Area Board of Management because of his previous experience and past work to promote and enhance Main Street;

 

c) AND THAT the incumbent Ward 5 Councillor be approached for appointment to the BIA Board of Management. 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Confirmatory By-law

 

42.

Confirmatory By-law.   

 

 

2016-36

A By-law to confirm the proceedings of Council - June 27, 2016.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Twinney

 

 

THAT By-law 2016-36 be enacted. 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

Adjournment

 

43.

Adjournment. 

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Kerwin

 

 

THAT the meeting adjourn.

 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Broome-Plumley, Councillor Bisanz

Opposed:

(None)

(8 in favour, 0 opposed)

 

Carried

 

There being no further business, the meeting adjourned at 10:03 p.m.

 

 

Tony Van Bynen, Mayor

 

Andrew Brouwer, Town Clerk