Town of Newmarket
Agenda
Council - Electronic

Meeting #:
Date:	Monday, May 10, 2021
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Public Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Sunday, May 9, 2021. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter

How to get involved with planning applications (item 4.1)

Newmarket Council will not be making any final decisions at this meeting in relation to item 4.1, all written and verbal comments will be given to Planning staff to consider in a future report. A report will then be provided to Council at a future Committee of the Whole or Council Meeting.

Residents are encouraged to get involved in the public planning process by submitting written comments or participating in a live deputation through video conferencing during the meeting. To learn more about how to get involved, please email  and include your contact information (name and phone number).

4.1

Official Plan Amendment and Zoning By-law Amendment - 1015, 1025, 1029 Davis Drive and 22 Hamilton Drive

Note: Ryan Guetter, RPP, Weston Consulting will be in attendance to provide a presentation on this matter. 

4.1.1

Remote Deputation - Michelle Egobelliveau

4.1.2

Remote Deputation - Dennis Tomlinson

4.1.3

Remote Deputation - Brenda Engineer

4.1.4

Correspondence - Glen Langford

5.

Presentations & Recognitions

5.1

2020 Customer Service Department Year End Summary and Pandemic Update

Note: Bonnie Munslow, Manager, Corporate Customer Services and Jamie Boyle, Supervisor, Customer Service Kiosks will be in attendance to provide a presentation on this matter. This item was deferred from the May 3, 2021 Committee of the Whole - Electronic meeting and is related to item 9.5.

• 1. That the presentation provided by the Manager, Corporate Customer Services and Supervisor, Customer Service Kiosks regarding the 2020 Customer Service Department Year End Summary and Pandemic Update be received.

6.

Deputations

7.

Minutes

7.1

Council - Electronic Meeting Minutes of April 19, 2021

• 1. That the Council - Electronic Meeting Minutes of April 19, 2021 be approved. 

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Special Committee of the Whole - Electronic Meeting Minutes of April 20, 2021

Note: This meeting dealt with the Mulock Property Final Draft Master Plan.

• 1. That the Special Committee of the Whole - Electronic Meeting Minutes of April 20, 2021 be received and the recommendations noted within be adopted.

9.1.1

Presentation - Mulock Property - Final Draft Master Plan

• 1. That the presentation provided by Lisa Rapoport, PLANT Architect Inc., and the Director, Financial Services/Treasurer regarding the Mulock Property Developed Design Concept be received.

9.1.2

Mulock Property Final Draft Master Plan

• 1. That the report entitled Mulock Property Final Draft Master Plan, dated April 20, 2021 be received; and,
  2. That the Master Plan as proposed in the attached report entitled Mulock Property Master Plan Phase II by PLANT Architect Inc. be endorsed as the basis for further implementation of features and development of the Mulock Property; and,
  3. That Staff be authorized to proceed with the next steps toward implementation of the Master Plan being the retention of project management services and appropriate consulting services to undertake detailed design leading to phased construction of the planned elements; and,
  4. That Staff be authorized to pursue a negotiated lease agreement with Hydro One for use of the hydro corridor lands between Yonge Street and Jordanray Boulevard for parking and trail uses in connection with the Mulock Property; and,
  5. That Staff be directed to contact representatives of Criterion Development Corporation being the adjacent landowner on Yonge Street to the north of the Mulock Property to pursue conveyance of the adjoining woodlot through a development application or otherwise; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.3

Mulock Park Budget

• 1. That the report entitled Mulock Park Budget dated April 20, 2021 be received; and,
  2. That the Mulock Park Budget be referred to a Special Committee of the Whole or Special Council Meeting in 30 to 40 days time. 

9.1.4

Non-Competitive Acquisition - Implementation Plan for the Mulock Property Design

• 1. That the report entitled Non-Competitive Acquisition - Implementation Plan for the Mulock Property Design dated April 20, 2021 be received; and,
  2. That PLANT Architect Inc. be retained to carry out the implementation of the final design, contract drawing and tender documents, and contract administration for the Mulock Property as described in this report, subject to budget approval; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

Council Workshop - Electronic Meeting Minutes of April 26, 2021

Note: This meeting dealt with the Private Tree Protection By-law.

• 1. That the Council Workshop - Electronic Meeting Minutes of April 26, 2021 be received. 

9.3

Correspondence regarding Item 9.4.20 - Body Rub Parlour Review

9.3.1

Correspondence - Miriam Snider-Petry

• 1. That the correspondence provided by Miriam Snider-Petry regarding the Body Rub Parlour Review be received.

9.4

Committee of the Whole - Electronic Meeting Minutes of May 3, 2021

• 1. That the Committee of the Whole - Electronic Meeting Minutes of May 3, 2021 be received and the recommendations noted within be adopted.

9.4.1

Presentation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.20. Please see sub-item 9.4.20 for motion.

9.4.2

Presentation - 2020 Customer Service Department Year End Summary and Pandemic Update

• 1. That the presentation provided by the Supervisor, Customer Service Kiosks and Manager, Corporate Customer Services regarding the 2020 Customer Service Department Year End Summary and Pandemic Update be deferred until the Council meeting of May 10, 2021; and,
  2. That the Information Report entitled Customer Service Department 2019 Year End Results, dated February 12, 2020 be deferred until the Council meeting of May 10, 2021; and,
  3. That the Information Report entitled Customer Service Department 2020 Year End Results, dated February 10, 2021 be deferred until the Council meeting of May 10, 2021.

9.4.3

Presentation - 2022 Budget Target and Process

Note: This item was dealt with under sub-item 9.4.22. Please see sub-item 9.4.22 for motion.

9.4.4

Deputation - Body Rub Parlour Review

• 1. That the deputation provided by Elene Lam, Butterfly (Asian and Migrant Sex Workers Support Network) regarding the Body Rub Parlour Review be received.

9.4.5

Deputation - Body Rub Parlour Review

• 1. That sub-items 9.4.5, 9.4.6, 9.4.7, 9.4.8, 9.4.9, 9.4.10, 9.4.11, 9.4.12, 9.4.13, 9.4.14, 9.4.15, 9.4.16, 9.4.17, and 9.4.18 being remote deputations provided by Robert Vallee, Marnie Hill, Casandra Diamond, Kennes Lin, Vincent Wong, Chanelle Gallant, Katie Gilligan, Molly Bannerman, Amanda Stassen, Marie Morton, Sandra Ka Hon Chu, Tsz Chan and Lisa Zhang, Debbie Pond, and Luis Alberto Mata be received; and,
  2. That sub-items 9.4.20.1, 9.4.20.2, 9.4.20.3, and 9.4.20.4 being correspondence provided by Melissa Bevins, Joanna Ewart-James, Rita Grant, and Eric Grant be received.

9.4.6

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.7

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.8

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.9

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.10

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.11

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.12

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.13

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.14

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.15

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.16

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.17

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.18

Deputation - Body Rub Parlour Review

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.19

Deputation - 2022 Budget Target and Process

• 1. That the deputation provided by Melanie Issett, Drawdown Newmarket-Aurora regarding the 2022 Budget Target and Process be received.

9.4.20

Body Rub Parlour Review

• 1. That the presentation provided by the Manager, Regulatory Services and Municipal Enforcement & Licensing Officer regarding Body Rub Parlour Review be received; and,
  2. That the report entitled Body Rub Parlour Review dated May 3, 2021 be received; and,
  3. That Council direct Staff to present regulations based on Option #1 in this report in principle, with a full prohibition of any business related to sexual activity; and,
  4. That Council direct staff to include a strong licensing and enforcement regime to enforce that prohibition but also to allow legitimate wellness businesses to exist; and,
  5. That Council direct staff to conduct enhanced public consultation with key stakeholders for the proposed regulations; and, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.20.1

Correspondence - Melissa Bevins

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.20.2

Correspondence - Joanna Ewart-James

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.20.3

Correspondence - Rita Grant

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.20.4

Correspondence - Eric Grant

Note: This item was dealt with under sub-item 9.4.5. Please see sub-item 9.4.5 for motion.

9.4.21

INFO-2020-06: Customer Service Department 2019 Year End Results and INFO-2021-02: Customer Service Department 2020 Year End Results

Note: This item was deferred from the Committee of the Whole meeting of May 3, 2021. Please see sub-item 9.5.

9.4.22

2022 Budget Target and Process

• 1. That the presentation provided by the Manager, Accounting & Finance regarding the 2022 Budget Target and Process be received; and,
  2. That the report entitled 2022 Budget Target and Process dated May 3, 2021 be received; and,
  3. That the proposed budget schedule with a target budget adoption date of December 13, 2021 be approved; and,
  4. That endorsement be given to staff to proceed with preparation of the 2022 budgets employing the structure and targets as outlined in this report with a target tax rate increase of 1.99%; and,
  5. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  6. That the proposed community engagement plan for the 2022 budget be adopted; and,
  7. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.

9.4.23

Q1 2021 Financial Update

• 1. That the report entitled Q1 2021 Financial Update dated May 3, 2021 be received; and,
  2. That changes to the 2021 capital program be made as outlined in the report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.24

First Quarterly Update to the Outstanding Matters List for 2021

• 1. That the report entitled First Quarterly Update to the Outstanding Matters List for 2021 dated May 3, 2021 be received; and,
  2. That Council adopt the updated Outstanding Matters List; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.25

Zoning Bylaw Amendment 17365 & 17395 Yonge Street 

• 1. That the report entitled Zoning By-law Amendment – 17365 & 17395 Yonge Street, dated May 3, 2021 be received; and,
  2. That the application for Zoning By-law Amendment, as submitted by Groundswell Urban Planners Inc., for 17365 & 17395 Yonge Street, be approved in its general form; and,
  3. That 2143811 Ontario Limited (The Kerbel Group Inc.) and Groundswell Urban Planners Inc., be notified of this action; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.26

2021 Annual Servicing Allocation Review

• 1. That the report entitled 2021 Annual Servicing Allocation Review dated May 3, 2021 be received; and,
  2. That Council reinstate servicing allocation to the following developments as outlined in this staff report:
     1. Azure Homes (172-178 Old Main Street);
     2. Briarwood (NWMKT) Inc. (693 and 713 Davis Drive);
     3. Redwood Properties Phase 1 (17645 Yonge Street);
     4. Glenway East Phase 3;
     5. Options Development (281 Main Street North) Phase 1; and,
     6. Maple Lane Lands and Development (680 Gorham Street); and,
  3. That Council commit serving allocation to the following developments as outlined in this staff report:
     1. The Rose Corporation (200 Deerfield Road);
     2. Kerbel (17365 and 17369 Yonge Street);
     3. Redwood Properties Phase 2 (17645 Yonge Street); and,
     4. Sundial Phase 3 (partial allocation); and,
  4. That the Town’s remaining servicing capacity (the Town Reserve) be maintained for future development; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.27

A By-Law to Regulate Central York Fire Services

• 1. That the memo entitled “A By-law to Regulate Central York Fire Services” dated May 3, 2021 be received; and,
  2. That the report entitled “A By-law to Regulate Central York Fire Services” dated November 24, 2020 be received; and,
  3. That Newmarket Council adopt the By-law to regulate Central York Fire Services; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.28

An Update to the Consolidated Fire Agreement between the Corporation of the Town of Newmarket and the Corporation of Town of Aurora

• 1. That the memo entitled “Consolidated Fire Agreement (Aurora and Newmarket) – Update” dated May 3, 2021 be received; and,
  2. That the report entitled “An Update to the Consolidated Fire Agreement between the Corporation of the Town of Newmarket and the Corporation of Town of Aurora” dated November 24, 2020 be received; and,
  3. That Newmarket Council adopt the Consolidated Fire Services Agreement By-law; and,
  4. That the Mayor and Town Clerk be authorized to renew the Consolidated Fire Services Agreement By-law with the Town of Aurora; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.29

Heritage Newmarket Advisory Committee Meeting Minutes of February 2, 2021

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of February 2, 2021 be received. 

9.4.30

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 3, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 3, 2021 be received. 

9.4.31

Hewitt Circle Parking Restrictions (Councillor Broome)

• 1. That staff be directed to conduct a study to determine the feasibility of parking restrictions on Hewitt Circle between house numbers 486 – 490; and,
  2. That staff be directed to conduct a study to determine the feasibility of parking restrictions on Jordanray Blvd at the bend at house number 95; and,
  3. That staff be directed to conduct a study to determine the feasibility of further parking restrictions on Rushbrook Drive between house numbers 200 and 212.

9.4.32

Jordanray Boulevard Parking Restrictions (Councillor Broome)

Note: This item was dealt with under sub-item 9.4.31. Please see sub-item 9.4.31 for motion.

9.4.33

Rushbrook Drive Parking Restrictions (Councillor Broome)

Note: This item was dealt with under sub-item 9.4.31. Please see sub-item 9.4.31 for motion.

9.5

INFO-2020-06: Customer Service Department 2019 Year End Results and INFO-2021-02: Customer Service Department 2020 Year End Results

Note: INFO-2020-06 was placed on the agenda at the request of Councillor Simon in early 2020. Due to the pandemic, this item was delayed and will be discussed in combination with the 2020 Customer Service Year End. This item was deferred from the May 3, 2021 Committee of the Whole - Electronic meeting.

• The Strategic Leadership Team/Operational Leadership Team recommend:

  1. That the Information Report entitled Customer Service Department 2019 Year End Results, dated February 12, 2020 be received; and, 
  2. That the Information Report entitled Customer Service Department 2020 Year End Results, dated February 10, 2021 be received. 

10.

By-laws

2021-22 A By-law to amend By-law Number 2010-40, as amended by By-law 2014-25, being a Zoning By-law (Marianneville Developments Limited) to Remove a Holding Provision (Bethpage Cres).
2021-23 A By-law to Amend Zoning By-law 2010-40, with respect to the lands located at 17365 and 17395 Yonge Street. 
2021-24 A By-Law to Regulate Central York Fire Services.
2021-25 A By-Law to Regulate the Continued Provision of Fire and Emergency Services, By Central York Fire Services.

• 1. That By-laws 2021-22, 2021-23, 2021-24 and 2021-25 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

14.

Closed Session (if required)

14.1

Committee of the Whole - Electronic Meeting (Closed Session) Minutes of May 3, 2021

• 1. That the Committee of the Whole - Electronic Meeting (Closed Session) Minutes of May 3, 2021 be approved.

14.1.1

Phased-in Staffing regarding the 2021 Budgeted Positions

Labour relations or employee negotiations as per Section 239 (2)(d) of the Municipal Act, 2001.

15.

Confirmatory By-law

2021-26 A By-law to Confirm the Proceedings of the May 10, 2021 Council - Electronic meeting.

• 1. That By-law 2021-26 be enacted.

16.

Adjournment