OPEN FORUM 6:45 P

The meeting of the Committee of the Whole was held on Monday, March 21, 2016 in Council Chambers, 395 Mulock Drive, Newmarket.

 

Members Present:

Mayor Van Bynen

Deputy Mayor & Regional Councillor Taylor (1:36 to 7:19 p.m.)

Councillor Vegh (1:36 to 7:19 p.m.)

Councillor Kerwin

Councillor Twinney

Councillor Hempen

Councillor Sponga

Councillor Broome-Plumley

Councillor Bisanz

 

 

Staff Present:

R. N. Shelton, Chief Administrative Officer

M. Mayes, Acting Commissioner of Corporate Services

I. McDougall, Commissioner of Community Services

P. Noehammer, Commissioner of Development and Infrastructure Services

E. Armchuk, Director of Legal Services/Municipal Solicitor

A. Brouwer, Director of Legislative Services/Town Clerk

R. Nethery, Director of Planning and Building Services

C. Service, Director of Recreation and Culture

J. Unger, Assistant Director of Planning

M. Kryzanowski, Manager, Transportation Services

L. Lyons, Deputy Clerk

T. Horton, Planner

C. Finnerty, Council/Committee Coordinator

 

The meeting was called to order at 1:36 p.m.

 

Mayor Van Bynen in the Chair. 

 

Additions & Corrections to the Agenda

 

The Chief Administrative Officer advised that the presentations by Mr. Paul Ferguson, President, Newmarket-Tay Hydro regarding CustomerFirst Shareholding and the Ontario Energy Board Scorecard have been rescheduled to the April 18, 2016 Committee of the Whole meeting.  In addition, he advised of the addendum item, being a deputation by Ms. Annabel Arnison regarding Item 33 of the agenda, being Development and Infrastructure Services Report – Planning and Building Services Report 2016-04 and related Council Extract, Public Meeting Notice regarding an Application for Official Plan and Zoning By-law Amendment – 260 Eagle Street. 

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Broome-Plumley

 

 

THAT the addendum items be included on the agenda.

 

Carried

 

Declarations of Pecuniary Interest

 

a)

Deputy Mayor & Regional Councillor Taylor declared an interest in Item 33 of the agenda, being a Public Hearing regarding an Application for Official Plan and Zoning By-law Amendment – 260 Eagle Street as he owns property in close proximity to the subject lands. 

 

b)

Councillor Vegh declared an interest in Item 33 of the agenda, being a Public Hearing regarding an Application for Official Plan and Zoning By-law Amendment – 260 Eagle Street as his employer is currently working with Groundswell Urban Planners.

 

Presentations & Recognitions

 

1.

Ms. Sharon Sterling, Director, Transportation Planning, WSP Canada Inc. addressed the Committee with a PowerPoint presentation regarding Hospital Area Parking Review and provided an overview of the project phasing, consultation results, project methodology, enforcement trends and best practices.  She further advised of the proposed short and long-term recommendations, being communication to the public regarding 15 minute grace periods and improvements to public transit in the hospital area, further developments to area parking, annual on-street parking and signage monitoring program, increased enforcement in the area, expansion of a transit incentive program, comprehensive on-street parking review and a partnership between the Town and Hospital for a Parking Master Place for the Hospital zone.  Discussion ensued regarding the cost of parking at the hospital, clarification of historic complaint numbers, parking infractions on Lundy’s Lane, options to expand parking and adequate resourcing of parking enforcement measures. 

 

 

 

 

 

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Twinney

 

 

THAT the PowerPoint Presentation by Ms. Sharon Sterling, Director, Transportation Planning, WSP Canada Inc. regarding Hospital Area Parking Review be received.

 

Carried

 

2.

The Director of Legislative Services/Town Clerk and the Manager of Customer Services addressed the Committee with a PowerPoint presentation regarding the proposed Customer Complaint Policy and provided an overview of the Town’s current Customer Service practices, the need for a Customer Complaint Policy as a result of Bill 8 and its preparation and corporate value, key mechanisms and highlights of the complaint process and the role of the Municipal Ombudsman in the process.  Discussion ensued regarding escalation of issues to Members of Council, what constitutes a vexatious or frivolous complaint and tests to determine same.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Bisanz

 

 

THAT the PowerPoint Presentation by the Director of Legislative Services/Town Clerk and the Manager of Customer Services regarding 'Customer Complaint Policy' be received.

 

Carried

 

Deputations

 

None.

 

Consent Items

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Twinney

 

 

THAT the following items be adopted on consent:

 

3.

Development and Infrastructure Services Report - Engineering Services 2016-09 dated February 10, 2016 regarding 955-995 Mulock Drive, Application for Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Subdivision - Lorne Park Gardens Inc. - Letter Received from YRSCC 969 and YRCC 944.

 

 

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-09 dated February 10, 2016 regarding the letter received from YRSCC 969 and YRCC 944 with respect to the Application for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision for Lorne Park Gardens Inc. located at 955-995 Mulock Drive be received and the following recommendations be adopted:

 

i) THAT the Town not consider assuming responsibility for maintenance of the storm sewer system located within the YRSCC 969 and YRCC 944 lands;

 

ii) AND THAT Ms. Wendy Gamoyda, President of YRSCC 969 and Mr. Scott Stewart, President of YRCC 944 be notified of this action.

 

4.

Development and Infrastructure Services Report - Engineering Services 2016-11 dated March 1, 2016 regarding Cedar Manor Residential Subdivision Phase 2 Request for Final Acceptance and Assumption.

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-11 dated March 1, 2016 regarding the Final Acceptance and Assumption of Underground Works be received and the following recommendations be adopted:

 

i) THAT the request for Final Acceptance and Assumption of Underground Works of the Cedar Manor Residential Subdivision, Phase 2, 65M-4340 as shown on the attached map, be finally accepted and assumed by the Town;

 

ii) AND THAT Mr. Mauro Baldassarra of Cedar Manor Home Corp. and Mr. Angelo A. Maurizio, P. Eng., of Schaeffers Consulting Engineers Ltd. be notified of these recommendations.

 

5.

Development and Infrastructure Services Report - Engineering Services 2016-13 dated March 1, 2016 regarding Cedar Manor Residential Subdivision Phase 3 Request for Final Acceptance and Assumption.  

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-13 dated March 1, 2016 regarding the Final Acceptance and Assumption of Underground Works be received and the following recommendations be adopted:

 

i) THAT the Request for Final Acceptance and Assumption of Underground Works of the Cedar Manor Residential Subdivision, Phase 3 as shown on the attached map, be finally accepted and assumed by the Town;

 

 

ii) AND THAT Mr. Mauro Baldassarra of Cedar Manor Home Corp., and Mr. Angelo A. Maurizio, P. Eng., of Schaeffers Consulting Engineers Ltd. be notified of these recommendations.

 

6.

Development and Infrastructure Services Report - Engineering Services 2016-12 dated February 22, 2016 regarding Servicing Extension Agreement (By-law 2001-102).

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-12 dated February 22, 2016 regarding Servicing Extension Agreement (By-law 2001-102) be received and the following recommendations be adopted:

 

i) THAT staff be authorized to work with the Town of East Gwillimbury to complete a servicing justification study to assess the impact on the existing Newmarket sanitary sewer system of extending servicing beyond the lands identified in the 'Servicing Extension Agreement' (By-law 2001-102), in order to service East Gwillimbury's Highway 404 Employment Lands to meet immediate needs;

 

ii) AND THAT the Town of East Gwillimbury engages the Town of Newmarket's Engineering Consultant, WSP, currently undertaking the Town's 'Water/Wastewater Master Planning Study' to complete a servicing justification study, at their sole cost and to the satisfaction of the Town;

 

iii) AND THAT subject to the recommendations in the servicing justification study that the Servicing Extension Agreement be amended accordingly;

 

iv) AND THAT the CAO, Town of East Gwillimbury be notified of this action by the Clerk.

 

7.

Development and Infrastructure Services Report - Engineering Services 2016-15 dated March 4, 2016 regarding Amendments to the Parking By-law 1993-62 - Alex Doner Drive.

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-15 dated March 4, 2016 regarding Amendments to the Parking By-law 1993-62 - Alex Doner Drive be received and the following recommendations be adopted:

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by deleting the following:

 

The south side of Alex Doner Drive between #302 and #334 - prohibited time - anytime.

 

ii) AND THAT the necessary By-law be prepared and submitted to Council for its approval.

 

8.

Development and Infrastructure Services Report - Engineering Services 2016-18 dated March 4, 2016 regarding Amendments to the Parking By-law 1993-62 - Walter Avenue.

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-18 dated March 4, 2016 regarding Amendments to the Parking By-law 1993-62 - Walter Avenue be received and the following recommendations be adopted:

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by deleting the following:

 

Both Sides of Walter Avenue between Newbury Drive to north limit - prohibited times - anytime

 

ii) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

North Side of Walter Avenue between Newbury Road and #48 Walter Avenue - prohibited times – anytime

 

West Side of Walter Avenue between Barbara Road and Cardinal Crescent - prohibited times - anytime

 

iii) AND THAT the necessary By-law be prepared and submitted to Council for its approval.

 

9.

Development and Infrastructure Services - Planning and Building Services Report 2016-10 dated March 10, 2016 regarding Application for Official Plan Amendment and Zoning By-law Amendment - 16333 Leslie Street.

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-10 dated March 10, 2016 regarding Application for Official Plan Amendment and Zoning By-law Amendment be received and the following recommendations be adopted:

 

i) THAT the Application for Official Plan Amendment and Zoning By-law Amendment, as submitted by 724903 Ontario Inc. for lands being composed of Block 102, Plan 65M-3963, municipally known as 16333 Leslie Street be referred to a public meeting;

 

ii) AND THAT following the public meeting, issues identified in this report, together with comments of the public, Committee, and those received through the agency and departmental circulation of the application be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

 

iii) AND THAT Ms. Janice A. Robinson, Goldberg Group, 2098 Avenue Road, Toronto, ON M5M 4A8 be notified of this action.

 

10.

Newmarket Public Library Board Minutes of January 20, 2016.

 

a) THAT the Newmarket Public Library Board Minutes of January 20, 2016 be received.

 

11.

Main Street District Business Improvement Area Board of Management Minutes of January 19, 2016.

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of January 19, 2016 be received.

 

12.

New Business Item of the Main Street District Business Improvement Area Board of Management Minutes of January 19, 2016 regarding cellular service.

 

a) THAT the following be referred to staff.

 

The Main Street District Business Improvement Area Board of Management recommends to Council:

 

a) THAT the Main Street District Business Improvement Area Board of Management requests the Town of Newmarket staff investigate the feasibility of improved cellular phone coverage and extension of Wi-Fi network service in the downtown core.

 

13.

Newmarket Environmental Advisory Committee Minutes of December 9, 2015.

 

a) THAT the Newmarket Environmental Advisory Committee Minutes of December 9, 2015 be received.

 

14.

Newmarket Downtown Development Committee Minutes of November 27, 2015.

 

a) THAT the Newmarket Downtown Development Committee Minutes of November 27, 2015 be received.

 

 

 

15.

Joint Newmarket Downtown Development Committee and Lower Main Street South Heritage Conservation District Advisory Group Minutes of November 27, 2015.

 

a) THAT the Joint Newmarket Downtown Development Committee and Lower Main Street South Heritage Conservation District Advisory Group Minutes of November 27, 2015 be received.

 

16.

Accessibility Advisory Committee Minutes of January 21, 2016 and March 10, 2016.  

 

a) THAT the Accessibility Advisory Committee Minutes of January 21, 2016 and March 10, 2016 be received.

 

17.

Central York Fire Services - Joint Council Committee Minutes of November 3, 2015.

 

a) THAT the Central York Fire Services - Joint Council Committee Minutes of November 3, 2015 be received.

 

18.

Central York Fire Services - Joint Council Committee (Closed Session) Minutes of November 3, 2015.

 

a) THAT the Central York Fire Services - Joint Council Committee (Closed Session) Minutes of November 3, 2015 be received.

 

19.

Correspondence dated March 6, 2016 from Ms. Marilyn McIvor on behalf of Senator Nancy Greene Raine requesting proclamation of Saturday, June 4, 2016 as 'National Health and Fitness Day' in the Town of Newmarket.

 

a) THAT the correspondence from Ms. Marilyn McIvor on behalf of Senator Nancy Greene Raine be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim Saturday, June 4, 2016 as 'National Health and Fitness Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

20.

List of Outstanding Matters.

 

a) THAT the List of Outstanding Matters be received.

 

Carried

 

 

 

21.

Development and Infrastructure Services Report - Engineering Services 2016-17 dated March 2, 2016 regarding Hospital Area Parking Review.

 

An alternate motion was presented and discussion ensued. 

 

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Sponga

 

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-17 dated March 2, 2016 entitled 'Hospital Area Parking Review' be received and the following recommendations be adopted:

 

i) THAT the Strategic Action Plan contained in Appendix A of this report be implemented with the exception of Item 9.2i) to address parking issues in the Southlake Regional Health Centre area;

 

ii) AND THAT a copy of this report and the Council Extract and the WSP report be forwarded to representatives of Southlake Regional Health Centre and the Property Owner and Property Management of the Medical Arts Building on Lundy's Lane and Dixon Medical on Bayview Parkway for their review and coordination with Town staff;

 

iii) AND THAT increased municipal enforcement be a key consideration through the next budget cycle.

 

Carried

 

22.

Joint Community Services - Customer Services and Corporate Services - Legislative Services Report 2016-03 dated March 9, 2016 regarding 'Customer Complaint Policy'.

 

An alternate motion was presented and discussion ensued. 

 

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Vegh

 

 

a) THAT Joint Community Services - Customer Services and Corporate Services - Legislative Services Report 2016-03 dated March 9, 2016 regarding 'Customer Complaint Policy' be received and the following recommendation be adopted:

 

 

 

 

i) THAT Council adopt Policy No. CORP.1-10 'Customer Complaint Policy' (attached as Appendix A), to be implemented within 90 days of Council adoption to allow for staff training.  

 

Carried

 

23.

Corporate Services Report - Legislative Services 2016-08 dated March 8, 2016 regarding Regional Municipality of York - Road Rehabilitation Program (Noise By-law Exemption).

 

Moved by:      Councillor Kerwin

 

Seconded by: Deputy Mayor & Regional Councillor Taylor

 

 

a) THAT Corporate Services Report - Legislative Services 2016-08 dated March 8, 2016 regarding Regional Municipality of York - Road Rehabilitation Program Request for Exemption from the Noise By-law be received and the following recommendations be adopted:

 

i) THAT a by-law to exempt the Regional Municipality of York from the Noise By-law (2004-94) be enacted to facilitate their road rehabilitation program on Prospect Street in the Town of Newmarket for a period from April 11, 2016 to June 10, 2016 between the hours of 8:00 p.m. to 10:00 p.m. Monday through Saturday;

 

ii) AND THAT the Regional Municipality of York notify area residents one week prior to the start of the work. 

 

Carried

 

24.

Joint Community Services Report - Economic Development, Recreation and Culture, Development and Infrastructure Services Public Works Services, Corporate Services - Legislative Services 2016-10 dated March 2, 2016 regarding the Town of Newmarket Food Truck Program.

 

An alternate motion was presented and discussion ensued. 

 

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Kerwin

 

 

a) THAT Community Services Report - Economic Development, Community Services - Recreation and Culture, Development and Infrastructure Services - Public Works and Corporate Services - Legislative Services Joint Report 2016-10 dated March 2, 2016 regarding the Town of Newmarket Food Truck Program be received and the following recommendations be adopted:

 

 

i) THAT effective in 2016, the Town issue a Request for Proposal for annual permits for up to two food trucks at Fairy Lake Parking Lot # 1 (see Attachment A for specific location);

 

ii) AND THAT in follow-up to his February 1, 2016 Committee of the Whole deputation, Mr. Andrew Tedford - Wickedly Sinful Truck Eats and Sweets be informed of Council direction with respect to this report.

 

Carried

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Kerwin

 

 

i) AND THAT effective in 2016, the Town issue a Request for Proposal for annual permits for up to two food trucks along Cane Parkway adjacent to Fairy Lake Park (see Attachment B for specific location).

 

Motion Lost

 

25.

Joint Community Services - Recreation and Culture, Development and Infrastructure Services - Public Works Services, Engineering Services, Corporate Services - Finance Report 2016-11 dated March 2, 2016 regarding Implementation Plan - Future Facilities and Land Use.

 

An alternate motion was presented and discussion ensued. 

 

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Vegh

 

 

a) THAT Joint Community Services - Recreation and Culture, Development and Infrastructure Services - Public Works Services, Engineering Services, Corporate Services - Finance Report 2016-11  dated March 2, 2016 regarding Implementation Plan - Future Facilities and Land Use be received and the following recommendations be adopted:

 

i) THAT Phase 2 of the Recreation Playbook Implementation Plan be approved as outlined in the report, with public consultation done as part of applicable design processes;

 

ii) AND THAT Phase 3 of the Recreation Playbook Implementation Plan be shared with the community through a public consultation process and report back to Council;

 

iii) AND THAT Council and the Newmarket Library Board conduct a facilitated Joint Planning Workshop in Q3, 2016 to explore future library considerations;

 

iv) AND THAT future Council Workshops be held to consider specific uses and negotiation strategies on potential property acquisitions, as outlined in the report;

 

v) AND THAT staff report back on the feasibility of moving the basketball court in Ken Sturgeon Park from Phase 3 to Phase 2 of the Recreation Playbook Implementation Plan.

 

Carried

 

The Committee of the Whole recessed at 4:24 p.m.

 

The Committee of the Whole reconvened at 4:46 p.m.

 

26.

Corporate Services Report - Legal Services 2016-02 dated March 9, 2016 regarding the Review and Update of Delegation By-law 2007-114.

 

An alternate motion was presented and discussion ensued. 

 

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Sponga

 

 

a) THAT Corporate Services Report - Legal Services 2016-02 dated March 9, 2016 regarding the Review and Update of Delegation By-law 2007-114 be received and the following recommendations be adopted:

 

i) THAT staff be directed to bring forward the Delegation By-law, as amended;

 

ii) AND THAT the revised, approved Delegation By-law be updated from time to time to reflect new areas of delegated authority;

 

iii) AND THAT Council retain the right to reconsider any fee or charge delegated through this By-law. 

 

Carried

 

27.

Item 1 of the Accessibility Advisory Committee Minutes of March 10, 2016.

 

Moved by:      Councillor Bisanz

 

Seconded by: Deputy Mayor & Regional Councillor Taylor

 

 

a) THAT the Town of Newmarket enter into an agreement with the City of Vaughan for the provision of accessible taxicab services;

 

 

 

i) AND THAT the Accessibility Advisory Committee work with Town staff to develop a communication and marketing plan. 

 

Carried

 

28.

Correspondence dated February 27, 2016 from Mr. Jack Hurst, President, Triton Sales & Marketing Inc. requesting proclamation of April 4 to 17, 2016 as 'Stop the Illegal and Illicit Trade of Wildlife in York Region Weeks' in the Town of Newmarket.

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Bisanz

 

 

a) THAT the correspondence by Mr. Jack Hurst, President, Triton Sales & Marketing Inc. be received; 

 

i) AND THAT the Town of Newmarket proclaim April 4 to 17, 2016 as 'Stop the Illegal and Illicit Trade of Wildlife in York Region Weeks';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca  

 

Carried

 

29.

Correspondence dated February 9, 2016 from Mr. Jason Hagan, LAS Program Manager, Association of Municipalities of Ontario requesting support of resolution regarding 'Prudent Investor Standard'.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Kerwin

 

 

a) THAT the correspondence from Mr. Jason Hagan, LAS Program Manager, Association of Municipalities of Ontario requesting support of resolution regarding 'Prudent Investor Standard' be received and the following recommendations be adopted:

 

i) WHEREAS municipalities are required to invest their reserves in accordance with the Municipal Act, 2001 and Ontario Regulation 438/97 (as amended), which specifically outlines allowable investments;

 

ii) AND WHEREAS to ensure the sustainability and sound stewardship of the municipality's investments, the municipality is of the opinion that changes should be made to the Municipal Act, 2001 and Ontario Regulation 438/97 (as amended), to allow for the prudent investment of reserves, if those investments are professionally managed and part of a broader investment strategy;

iii) AND WHEREAS the Prudent Investor Standard is an industry accepted best practice in effectively managing a portfolio of investments, and the Standard applies to investments, not in isolation, but in the context of the portfolio of investments and as part of an overall strategy, that should incorporate acceptable risk and return objectives suitable to the stakeholders;

 

iv) AND WHEREAS the Province is conferring "Prudent Investor" status on the City of Toronto to enable greater diversification in portfolio management;

 

v) AND WHEREAS the Association of Municipalities of Ontario (AMO), Local Authority Services (LAS), and the Municipal Finance Officers Association of Ontario (MFOA), have long requested that the Prudent Investor Standard apply to all municipal investments that are invested with The One Investment Program;

 

vi) AND WHEREAS in 2005, municipalities were granted the ability to invest in longer-term corporate bonds and Canadian equity investments via only the One Investment Program, and the One Investment Program has demonstrated strong investment returns for municipalities within these 'new' investment sectors;

 

vii) AND WHEREAS the institutional portfolio managers utilized by the One Investment Program recommend that the Prudent Investor Standard approach is a more appropriate approach to investing;

 

viii) AND WHEREAS operating municipal investments under the Prudent Investor Standard is precluded by the Municipal Act, Eligible Investments, in its current form;

 

ix) THEREFORE BE IT RESOLVED THAT Council support the request of AMO, LAS, and MFOA to amend Ontario Regulation 438/97 (as amended) of the Municipal Act, 2001, to allow municipalities to invest consistent with the Prudent Investor Standard, if such investments are through the One Investment Program.

 

Carried

 

Action Items

 

None.

 

Reports by Regional Representatives

 

None.

 

Notices of Motion

 

None.

 

Motions

 

None.

 

New Business

 

a)

Councillor Sponga inquired whether there is an opportunity to expand the Urban Hens Pilot Project town wide in order to receive further applications.  The Director of Legislative Services/Town Clerk provided an update on applications to date.  Councillor Sponga advised that pending further information, he may bring a motion forward recommending expansion of the program. 

 

b)

Councillor Sponga provided information on a King Township based farm that incubates a Canadian chicken breed and will provide education on raising chickens and proper chicken coops. 

 

c)

Councillor Sponga requested that staff monitor the former Goodwill site as there has been a significant amount of dumping at that location.  The Director of Legislative Services/Town Clerk advised that staff is working to find alternate community groups who will accept donations left outside the building.

 

d)

Deputy Mayor & Regional Councillor Taylor provided an update regarding Earth Hour and thanked all Ward Councillors and residents for their commitment to energy conservation.  He announced that there was a tie for the War of the Wards and that Ward 1 and Ward 7 would each be receiving a community barbecue. 

 

e)

Mayor Van Bynen advised that he will be requesting an update from Viva staff regarding the Union Hotel. 

 

Closed Session

 

Mayor Van Bynen advised that there was no requirement for a Closed Session.

 

The Committee of the Whole recessed at 5:41 p.m.

 

The Committee of the Whole reconvened at 7:02 p.m.

 

Public Hearing Matters

 

The Deputy Clerk welcomed the public to the Committee of the Whole meeting.  She advised that the Planning Act requires the Town to hold at least one Public Meeting on any proposed Official Plan Amendment, Zoning By-law Amendment and Proposed Draft Plan of Subdivision.

 

The Deputy Clerk advised that the purpose of the meeting was to hear from anyone who has an interest in the Applications for Official Plan Amendment and Zoning By-law Amendment related to the lands located on the east side of Harry Walker Parkway South, north of Mulock Drive, municipally know as 429 and 445 Harry Walker Parkway South to permit outdoor storage to facilitate a Region of York snow management facility and a parking reduction for a proposed future York Regional Police station and also related to the lands located on the southeast corner of Eagle Street and Cawthra Boulevard, municipally known as 260 Eagle Street to permit a 6 storey apartment building consisting of 124 rental units.

 

She further advised that the Committee of the Whole would not be making a decision regarding the proposed amendments, but would refer all written and verbal comments to Planning Staff to consider in a report that will be brought forward to a future Committee of the Whole or Council meeting.

 

The Deputy Clerk advised that if anyone present wished to be notified of subsequent meetings, or if making a presentation, to please complete a form with your name and address and submit it to the Clerk’s staff.

 

The Deputy Clerk noted that in accordance with the Planning Act, the Ontario Municipal Board may dismiss an appeal without holding a hearing, if the appellant failed to make either oral submission at the Public Meeting or provide written submissions to Council prior to adoption.

 

She thanked everyone for their participation and interest in the meeting.

 

30.

Development and Infrastructure Services Report - Planning and Building Services Report 2016-08 dated February 11, 2016 and related Council Extract, Public Meeting Notice regarding Application for Official Plan Amendment and Zoning By-law Amendment - 429 and 445 Harry Walker Parkway South.

 

31.

Ms. Lauren Capilongo, Malone Given Parsons Ltd. addressed the Committee regarding an application by the Regional Municipality of York related to 429/445 Harry Walker Parkway and provided an overview of the proposed site plan and uses, being a York Regional Police station and associated office uses and a snow management facility.  An EMS station is proposed as part of a separate application.  She summarized the snow melt water management plans and the justification for the official plan and zoning by-law amendments. 

 

 

 

 

 

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Bisanz

 

 

THAT the presentation by Ms. Lauren Capilongo, Malone Given Parsons Ltd. regarding an Application for Official Plan and Zoning By-law Amendment for the properties known as 429/445 Harry Walker Parkway South be received. 

 

Carried

 

Deputy Mayor & Regional Councillor Taylor left the Council dias at 7:19 p.m.

 

Councillor Vegh left at 7:19 p.m.

 

32.

Development and Infrastructure Services Report - Planning and Building Services Report 2016-04 dated January 21, 2016 and related Council Extract, Public Meeting Notice regarding Application for Official Plan and Zoning By-law Amendment - 260 Eagle Street.

 

33.

Mr. Brad Rogers, Groundswell Urban Planners addressed the Committee regarding an application by Oxford Developments related to 260 Eagle Street and provided an overview of the proposed site plan and uses, being a 6 storey apartment building consisting of 124 rental units.  He summarized the surrounding land uses, proposed concept plan and development application.

 

34.

Mr. Mike Roberts, resident, Rogers Road, expressed concern about the proposal, increased traffic on Eagle Street and the existing residential area and questioned whether the school board has been consulted on the application.   

 

35.

Mr. Mark Smith, resident, Cawthra Boulevard, commented that the proposed building will stand out as an eyesore in the community and overlook existing backyards.  He further expressed concern over increased traffic on Cawthra Boulevard. 

 

36.

Mr. John Williams, resident, Rogers Road, expressed strong opposition to the proposal and concerns related to increased traffic and potential crime associated with the rental building and related declines in property value. 

 

37.

Ms. Annabel Arnison, resident, Andrew Street, commented that the proposed lighting will impede her ability to see fireflies in her backyard at night and may disrupt the bird habitat.  She further expressed her opinion that the proposal is not complimentary to the existing residential community.   

 

38.

Mr. Paul Thorner, resident, Andrew Street, suggested that other areas of town would better support rental development and that a six storey building, in his opinion, is not complimentary to the existing residential community.   

 

39.

Mr. Don Jennett, resident, Andrew Street, questioned why the proposal is being considered at that particular location as, in his opinion, it would be better suited to another area of the town. He further expressed concern related to potential increased traffic in the area that would result from the proposal. 

 

40.

Ms. Theresa Cressatti, resident, Roywood Crescent, expressed concern related to current traffic in the area and the potential increase that would result from the proposal and her preference for a one to two storey building in the area. 

 

41.

Ms. Valerie Luttrell, resident, Towercrest Drive, suggested that the development should be proportionate to the neighbourhood. 

 

42.

Mr. Andrew Lundy, resident, Andrew Street, purchased his home because it is a safe and quiet area and expressed concern that the security of his family may be compromised. 

 

43.

Mr. Alex Stevenson, resident, Andrew Street, advised that he attended to receive information about the application and suggested that, in his opinion, the proposed development will not cater to families due to the proposed unit sizes. 

 

44.

Mayor Van Bynen advised of the correspondence that has been received to date related to the subject application. 

 

44.

Councillor Sponga queried staff related to angular plane provisions in the Secondary Plan and clarified concerns related to assumed crime. 

 

45.

The Director of Planning and Building Services advised of the next steps, being an analysis of all comments received and further report to Committee of the Whole, which is not anticipated sooner than May, 2016 after which a determination will be made by Council.  He further advised that any additional comments can be forwarded to planning@newmarket.ca

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Bisanz

 

 

THAT the presentation by Mr. Brad Rogers, Groundswell Urban Planners Inc. regarding an Application for Official Plan and Zoning By-law Amendment - 260 Eagle Street, deputations and all correspondence be received. 

 

Carried

 

 

 

 

Adjournment

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Hempen

 

 

THAT the meeting adjourn.

 

Carried

 

There being no further business, the meeting adjourned at 8:01 p.m.

 

 

Tony Van Bynen, Mayor

 

Lisa Lyons, Deputy Clerk