Town of Newmarket

Agenda

Committee of the Whole

Meeting #:
Date:	Monday, June 11, 2018
Time:	11:00 A.m. - 4:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*. 

• 1. That the additions to the June 11, 2018 Committee of the Whole agenda be approved.

2.

Declarations of Pecuniary Interest

3.

Presentations & Recognitions

3.1

Exterior Building Enhancements - Fairy Lake Gardens

Note: Tony Di Donato, Project Manager, York Region Housing Services will be in attendance to provide a presentation on this matter.

• 1. That the presentation regarding Exterior Building Enhancements at Fairy Lake Gardens be received. 

3.2

Upper York Sewage Solutions – York Durham Sewage System Forcemain Twinning and Total Phosphorus Offsets Program Status Update

Note: Mike Rabeau, Director of Capital Planning and Delivery, Environmental Services, York Region and Shu He, Manager, Engineering, Capital Planning and Delivery, Environmental Services, York Region will be in attendance to provide a presentation on this matter.

• 1. That the presentation regarding York Durham Sewage System Forcemain Twinning and Total Phosphorous Offsets Program Status be received. 

4.

Deputations

5.

Consent Items

• 1. That the following items be adopted on consent:

5.1

Mulock Station Area Secondary Plan – Update and Density

• 1. That the Report entitled Mulock Station Area Secondary Plan – Update and Density be received; and,
  2. That Council authorize the submission of this Report, as well as the Density Technical Memorandum regarding Transit-Supportive Density Testing, dated May 30, 2018, included as Attachment 1 to this Report, to Metrolinx; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.2

Intensification in Stable Residential Neighbourhoods

• 1. That the report entitled Development And Infrastructure Services/Planning & Building Services Report 2018-37 dated June 11, 2018 be received; and, 
  2. That staff be authorized to issue a Request for Proposals for the Official Plan and Zoning By-law amendments as described in this report; and,
  3. That early budget approval be granted to allow for the initiation of the Official Plan and Zoning By-law amendments to address intensification in stable residential areas, to be financed as set out in this report.
  4. That staff bring back an interim control by-law to the August 27, 2018 Committee of the Whole meeting for consideration.

5.3

Urban Centres Zoning By-law: Status Update and Request for Release of Draft Framework

• 1. That the report entitled Urban Centres Zoning By-law: Status Update and Request for Release of Draft Framework, dated June 11, 2018, be received; and,
  2. That the Urban Centres Zoning By-law Draft Framework, dated May 25, 2018, be released for public review over the summer months; and,
  3. That following the public review period and subsequent to the Open House and Public Meeting, issues identified in this report, together with comments from the public and Committee, be addressed by staff in a comprehensive report to the Committee of the Whole, if required; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.4

Zoning By-law Review

• 1. That the report entitled Zoning By-law Review dated June 11, 2018 be received; and,
  2. That staff provide public notice in accordance with the Planning Act of the Town’s intent to amend the Zoning By-law; and,
  3. That the proposed amendments to Zoning By-Law 2010-40 be referred to a public meeting; and,
  4. That following the public meeting, issues identified in this report, together with comments from the public, Committee, and those received through agency and departmental circulation, be addressed by staff in a comprehensive report to the Committee of the Whole, if required.

5.5

Reserve Fund and Reserve Funds Budget Report 

• 1. That the report entitled 2018 Reserves and Reserve Funds Budget dated June 11, 2018 be received; and,
  2. That the projected revenues for the 2018 Reserves and Reserve Funds Budget as set out in the attachment be approved. 

5.6

Administrative Monetary Penalty System for Parking Offences

• 1. That the report entitled “Administrative Monetary Penalty System for Parking Offences” dated June 11, 2018 be received; and,
  2. That staff be directed to implement an Administrative Monetary Penalty System in Q1/Q2 2020; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.7

Licensing of Driving School Instructors

• 1. That the report entitled Licensing of Driving School Instructors dated June 11, 2018 be received; and,
  2. That Council repeal the Restricted Area By-law 2017-32 and adopt the Licensing of Driving Instructors By-law (Appendix A); and,
  3. That the Fees and Charges By-law be amended to include the Driving School Instructor Licensing Fees; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.8

York Durham Sewage System Modifications – Region Easements on Town Land

• 1. That the report entitled York Durham Sewage Systems Modifications (YDSS) - Region Easements on Town Land dated June 11, 2018 be received; and,
  2. That the Town transfer the temporary and permanent easements set out in this report to the Region to facilitate the YDSS; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.9

Petition for Traffic Calming - Patti McCulloch Way

• 1. That the petition be referred to staff in accordance with the Public Consultation and Support Plan – Transportation Services Policy.

5.10

Accessibility Advisory Committee Meeting Minutes of March 15, 2018

• 1. That the Accessibility Advisory Committee Meeting Minutes of March 15, 2018 be received.

5.11

Newmarket Public Library Board Meeting Minutes of April 18, 2018

• 1. That the Newmarket Public Library Board Meeting Minutes of April 18, 2018 be received.

5.12

Main Street District Business Improvement Area Board of Management Meeting Minutes of April 23, 2018

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of April 23, 2018 be received.

5.13

Outstanding Matters List

• 1. That the list of outstanding matters be received.

5.14

York Region Municipal Streetscape Partnership Program – Streetscape Improvements at Bathurst Street/Davis Drive

• 1. That the report entitled York Region Municipal Streetscape Partnership Program – Streetscape Improvements at Bathurst Street/Davis Drive Intersection dated June 11, 2018 be received; and, 
  2. That the Engineering Services Department be authorized to submit an application under the Municipal Streetscape Partnership Program offered by York Region for the construction of streetscape improvements on roadways at the intersection of Davis Drive and Bathurst Street;
  3. That if successful the Town will fund 50% of the design and construction costs associated with the improvements; and,
  4. That once the streetscape and intersection improvements are complete, they be maintained by the Town at its sole cost; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.15

Fire Station 4-5 Update

• 1. That the report entitled Fire Station 4-5 Update dated June 11, 2018 be received for information purposes; and,
  2. That Council confirm its authorization for the final amount of $4,812,239 which will be included in the 2019 Capital Budget.

5.16

Petition for Traffic Calming - Lorne Avenue between Millard Avenue and Eagle Street

• 1. That the petition be referred to staff in accordance with the Public Consultation and Support Plan – Transportation Services Policy.

6.

Action Items

7.

Reports by Regional Representatives

8.

Notices of Motions

8.1

Ontario Board of Directors for the Ontario Small Urban Caucus (OSUM)

9.

Motions

10.

New Business

10.1

Fires Started on Tom Taylor Trail

10.2

Gorham Street Water Pipe Installation

10.3

Splash Pad Opening

11.

Closed Session

Note: Closed Session is scheduled to begin at 11:00 AM. 

• 1. That the Committee of the Whole resolve into Closed Session to discuss the following matters:
  1. Hollingsworth Arena - A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.
  2. A property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.
  3. York Durham Sewage System Modifications – A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.
• 1. That the Committee of the Whole resolve into Closed Session to discuss the matters listed below.
  1. Hollingsworth Arena - A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.
  2. A property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.
  3. York Durham Sewage System Modifications – A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.

11.1

Hollingsworth Arena - A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.

11.1.1

Presentations

11.1.2

Staff Report 2018-07 - Office of the CAO, Commissioners and Legal Services

11.1.3

Staff Report 2018-38 - Planning Services

11.2

A property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.

11.3

York Durham Sewage System Modifications – A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001

12.

Public Hearing Matter

13.

Adjournment

• 1. That the meeting of the Committee of the Whole adjourn at 5:20 PM.