Town of Newmarket

Minutes

Committee of the Whole

Meeting #:
Date:	Monday, June 11, 2018
Time:	11:00 A.m. - 4:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Van Bynen
• Deputy Mayor & Regional Councillor Taylor
• Councillor Vegh
• Councillor Kerwin (11:26 AM - 5:20 PM)
• Councillor Twinney
• Councillor Hempen
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• R. N Shelton, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• A. Walkom, Council/Committee Coordinator
• M. Mayes, Director of Financial Services/Town Treasurer
• R. Nethery, Director of Planning/Building Services
• R. Prudhomme, Director of Engineering Services
• K. Reynar, Director of Legal Services

​For consideration by Council on June 18, 2018.

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1.

Additions & Corrections to the Agenda

The Chief Administrative Officer advised of the following additions to the agenda:

(1) York Region Municipal Streetscape Partnership Program – Streetscape Improvements at Bathurst Street/Davis Drive

(2) Fire Station 4-5 Update

(3) Petition for Traffic Calming - Lorne Avenue between Millard Avenue and Eagle Street 

(4) Notice of Motion by Councillor Kwapis regarding the AMO elections for Ontario Board of Directors of the Ontario Small Urban Caucus

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the additions to the June 11, 2018 Committee of the Whole agenda be approved.
  
  Carried

2.

Declarations of Pecuniary Interest

None.

3.

Presentations & Recognitions

3.1

Exterior Building Enhancements - Fairy Lake Gardens

Tony Di Donato, Project Manager, York Region Housing Services provided a presentation on the exterior building enhancements project for the Fairy Lake Gardens apartment building. The presentation included the details of the project including window and door replacements, exterior cladding and landscaping.

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Taylor
  1. That the presentation regarding Exterior Building Enhancements at Fairy Lake Gardens be received. 
  
  Carried

3.2

Upper York Sewage Solutions – York Durham Sewage System Forcemain Twinning and Total Phosphorus Offsets Program Status Update

 

Mike Rabeau, Director of Capital Planning and Delivery, Environmental Services, York Region and Shu He, Manager, Engineering, Capital Planning and Delivery, Environmental Services, York Region provided a presentation on the forcemain twinning project. They provided the details of the project which will construct a second sanitary sewer forcemain as a redundant system to ensure service levels as well as environmental protections. The presentation included an overview of how the project would be accomplished with microtunnelling technology. 

The presentation also included an overview of the phosphorous offset program, which is necessary to meet the requirements of the Lake Simcoe Protection Act. The total phosphorous offset program will involve retrofitting stormwater management ponds throughout York Region. 

• Moved by: Councillor Kerwin
  Seconded by: Councillor Kwapis
  1. That the presentation regarding York Durham Sewage System Forcemain Twinning and Total Phosphorous Offsets Program Status be received. 
  
  Carried

4.

Deputations

None.

5.

Consent Items

• Moved by: Councillor Kerwin
  Seconded by: Councillor Broome
  1. That the following items be adopted on consent:
  
  Carried

5.1

Mulock Station Area Secondary Plan – Update and Density

• Moved by: Deputy Mayor & Regional Councillor Taylor
  Seconded by: Councillor Vegh
  1. That the Report entitled Mulock Station Area Secondary Plan – Update and Density be received; and,
  2. That Council authorize the submission of this Report, as well as the Density Technical Memorandum regarding Transit-Supportive Density Testing, dated May 30, 2018, included as Attachment 1 to this Report, to Metrolinx; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.2

Intensification in Stable Residential Neighbourhoods

An alternate motion was presented and is noted below in bold. ​​

• Moved by: Councillor Twinney
  Seconded by: Deputy Mayor & Regional Councillor Taylor
  1. That the report entitled Development And Infrastructure Services/Planning & Building Services Report 2018-37 dated June 11, 2018 be received; and, 
  2. That staff be authorized to issue a Request for Proposals for the Official Plan and Zoning By-law amendments as described in this report; and,
  3. That early budget approval be granted to allow for the initiation of the Official Plan and Zoning By-law amendments to address intensification in stable residential areas, to be financed as set out in this report.
  4. That staff bring back an interim control by-law to the August 27, 2018 Committee of the Whole meeting for consideration.
  
  Carried

5.3

Urban Centres Zoning By-law: Status Update and Request for Release of Draft Framework

• 1. That the report entitled Urban Centres Zoning By-law: Status Update and Request for Release of Draft Framework, dated June 11, 2018, be received; and,
  2. That the Urban Centres Zoning By-law Draft Framework, dated May 25, 2018, be released for public review over the summer months; and,
  3. That following the public review period and subsequent to the Open House and Public Meeting, issues identified in this report, together with comments from the public and Committee, be addressed by staff in a comprehensive report to the Committee of the Whole, if required; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.4

Zoning By-law Review

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Taylor
  1. That the report entitled Zoning By-law Review dated June 11, 2018 be received; and,
  2. That staff provide public notice in accordance with the Planning Act of the Town’s intent to amend the Zoning By-law; and,
  3. That the proposed amendments to Zoning By-Law 2010-40 be referred to a public meeting; and,
  4. That following the public meeting, issues identified in this report, together with comments from the public, Committee, and those received through agency and departmental circulation, be addressed by staff in a comprehensive report to the Committee of the Whole, if required.
  
  Carried

5.5

Reserve Fund and Reserve Funds Budget Report 

• Moved by: Deputy Mayor & Regional Councillor Taylor
  Seconded by: Councillor Kwapis
  1. That the report entitled 2018 Reserves and Reserve Funds Budget dated June 11, 2018 be received; and,
  2. That the projected revenues for the 2018 Reserves and Reserve Funds Budget as set out in the attachment be approved. 
  
  Carried

5.6

Administrative Monetary Penalty System for Parking Offences

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the report entitled “Administrative Monetary Penalty System for Parking Offences” dated June 11, 2018 be received; and,
  2. That staff be directed to implement an Administrative Monetary Penalty System in Q1/Q2 2020; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.7

Licensing of Driving School Instructors

• Moved by: Councillor Kerwin
  Seconded by: Councillor Twinney
  1. That the report entitled Licensing of Driving School Instructors dated June 11, 2018 be received; and,
  2. That Council repeal the Restricted Area By-law 2017-32 and adopt the Licensing of Driving Instructors By-law (Appendix A); and,
  3. That the Fees and Charges By-law be amended to include the Driving School Instructor Licensing Fees; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.8

York Durham Sewage System Modifications – Region Easements on Town Land

• Moved by: Councillor Kwapis
  Seconded by: Councillor Bisanz
  1. That the report entitled York Durham Sewage Systems Modifications (YDSS) - Region Easements on Town Land dated June 11, 2018 be received; and,
  2. That the Town transfer the temporary and permanent easements set out in this report to the Region to facilitate the YDSS; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.9

Petition for Traffic Calming - Patti McCulloch Way

• Moved by: Councillor Bisanz
  Seconded by: Councillor Vegh
  1. That the petition be referred to staff in accordance with the Public Consultation and Support Plan – Transportation Services Policy.
  
  Carried

5.10

Accessibility Advisory Committee Meeting Minutes of March 15, 2018

• 1. That the Accessibility Advisory Committee Meeting Minutes of March 15, 2018 be received.
  
  

5.11

Newmarket Public Library Board Meeting Minutes of April 18, 2018

• 1. That the Newmarket Public Library Board Meeting Minutes of April 18, 2018 be received.
  
  

5.12

Main Street District Business Improvement Area Board of Management Meeting Minutes of April 23, 2018

• Moved by: Councillor Kwapis
  Seconded by: Councillor Bisanz
  1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of April 23, 2018 be received.
  
  Carried

5.13

Outstanding Matters List

• 1. That the list of outstanding matters be received.
  
  

5.14

York Region Municipal Streetscape Partnership Program – Streetscape Improvements at Bathurst Street/Davis Drive

• 1. That the report entitled York Region Municipal Streetscape Partnership Program – Streetscape Improvements at Bathurst Street/Davis Drive Intersection dated June 11, 2018 be received; and, 
  2. That the Engineering Services Department be authorized to submit an application under the Municipal Streetscape Partnership Program offered by York Region for the construction of streetscape improvements on roadways at the intersection of Davis Drive and Bathurst Street;
  3. That if successful the Town will fund 50% of the design and construction costs associated with the improvements; and,
  4. That once the streetscape and intersection improvements are complete, they be maintained by the Town at its sole cost; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.15

Fire Station 4-5 Update

• 1. That the report entitled Fire Station 4-5 Update dated June 11, 2018 be received for information purposes; and,
  2. That Council confirm its authorization for the final amount of $4,812,239 which will be included in the 2019 Capital Budget.
  
  

5.16

Petition for Traffic Calming - Lorne Avenue between Millard Avenue and Eagle Street

• Moved by: Councillor Kwapis
  Seconded by: Councillor Vegh
  1. That the petition be referred to staff in accordance with the Public Consultation and Support Plan – Transportation Services Policy.
  
  Carried

6.

Action Items

None.

7.

Reports by Regional Representatives

None.

8.

Notices of Motions

8.1

Ontario Board of Directors for the Ontario Small Urban Caucus (OSUM)

Councillor Kwapis presented a notice of motion regarding the AMO elections for the Ontario Board of Directors of the Ontario Small Urban Caucus.

• 
  

9.

Motions

None.

10.

New Business

10.1

Fires Started on Tom Taylor Trail

Councillor Twinney advised that fires have been started on the Tom Taylor trail and inquired if any actions could be taken by Town staff or York Region Police to prevent additional fires.

10.2

Gorham Street Water Pipe Installation

Councillor Kerwin requested details on the Gorham Street water pipe installation, including confirmation that the project is following the correct provincial standards.

10.3

Splash Pad Opening

Councillor Broome inquired if an announcement regarding the opening of the Ward 6 splash pad would be made. The Commissioner, Community Services advised that notice of the opening of the splash pad had been made through an associated information report.

11.

Closed Session

• Moved by: Councillor Bisanz
  Seconded by: Councillor Vegh
  1. That the Committee of the Whole resolve into Closed Session to discuss the following matters:
  1. Hollingsworth Arena - A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.
  2. A property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.
  3. York Durham Sewage System Modifications – A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.
  
  Carried

  The Committee of the Whole resolved into Closed Session at 11:06 AM.

  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.

  The Committee of the Whole resumed into Open Session at 12:58 PM.

   

  
  
• Moved by: Deputy Mayor & Regional Councillor Taylor
  Seconded by: Councillor Kerwin
  1. That the Committee of the Whole resolve into Closed Session to discuss the matters listed below.
  1. Hollingsworth Arena - A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.
  2. A property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.
  3. York Durham Sewage System Modifications – A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.
  
  Carried

  The Committee of the Whole resolved into Closed Session at 4:15 PM.

  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.

  The Committee of the Whole resumed into Open Session at 5:19 PM.

   

  
  

11.1

Hollingsworth Arena - A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.

11.1.1

Presentations

11.1.2

Staff Report 2018-07 - Office of the CAO, Commissioners and Legal Services

11.1.3

Staff Report 2018-38 - Planning Services

11.2

A property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.

11.3

York Durham Sewage System Modifications – A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001

12.

Public Hearing Matter

None.

13.

Adjournment

• Moved by: Councillor Kerwin
  Seconded by: Councillor Twinney

  1. That the meeting of the Committee of the Whole adjourn at 5:20 PM.

  
  Carried