Town of Newmarket

Agenda

Council

Meeting #:
Date:	Monday, December 17, 2018
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Open Forum

Note: Open Forum begins at 6:45 PM.

2.

Public Notices (if required)

3.

Additions & Corrections to the Agenda

4.

Declarations of Pecuniary Interest

5.

Presentations & Recognitions

6.

Deputations

7.

Approval of Minutes

7.1

Special Council Meeting Minutes of November 26, 2018

• 1. That the Special Council meeting minutes of November 26, 2018 be approved.

7.2

Inaugural Council Meeting Minutes of December 3, 2018

• 1. That the Inaugural Council meeting minutes of December 3, 2018 be approved.

8.

Reports by Regional Representatives

9.

Reports of Committees and Staff

• 1. That the following Council Workshop meeting minutes be approved.

9.1

Council Workshop Meeting Minutes of December 5, 2018

Note: This Workshop dealt with the Newmarket Citizen Satisfaction Survey and an overview of Customer Relations Management System.

9.2

Council Workshop Meeting Minutes (Closed Session) of December 5, 2018

Note: This Workshop dealt with the Bus Tour.

9.3

Council Workshop Meeting Minutes of December 6, 2018

Note: This Workshop dealt with an overview of various legislation and Local Planning Appeal Tribunal.

9.4

Council Workshop Meeting Minutes of December 11, 2018

Note: This Workshop dealt with Newmarket-Tay Hydro, the Community Energy Plan & Bill 36 Retail Cannabis.

9.5

Council Workshop Meeting Minutes of December 12, 2018

Note: This Workshop dealt with the Clean Water Act & Health and Safety.

9.6

Special Committee of the Whole Meeting Minutes of December 10, 2018

• 1. That the Committee of the Whole Meeting Minutes of December 10, 2018 be received and the recommendations noted within be adopted with the exception of sub-item

9.6.1

Financial Sustainability Update

• 1. That the report entitled Financial Sustainability Update dated December 10, 2018 be received for information.

9.6.2

Debt Retirement

• 1. That the report entitled Debt Retirement dated December 10, 2018 be received; and,
  2. That the outstanding balance on the long-term debt for the Operations Centre be repaid to the Regional Municipality of York on or before April 29, 2019; and,
  3. That the repayment be funded as outlined in this report; and,
  4. That the Treasurer be authorized to take whatever actions are required to comply with these directives.

9.6.3

Elman Campbell Museum Fund

• 1. That the report entitled Elman Campbell Museum Fund dated November 19, 2018 be received; and,
  2. That this fund be renamed from a “Trust Fund” to The Elman Campbell Museum Fund; and,
  3. That the balance in the fund be transferred to the Town of Newmarket’s reserve fund bank account and be accounted for as a reserve fund effective January 1, 2019; and,
  4. That the restrictions as set out in the original agreement be maintained; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.6.4

2019 Fees & Charges Overview

• 1. That the report entitled 2019 Fees & Charges Overview dated December 10, 2018 be received.

9.6.5

2019 Water and Wastewater Rates

• 1. That the report entitled 2019 Water and Wastewater Rates dated December 10, 2018 be received; and,
  2. That the attached Schedule “A” being the Town of Newmarket Water and Wastewater Rates, be approved and adopted by by-law; and,
  3. That the Water and Wastewater Rates adjustments come into full force and effect as of January 1, 2019.

9.6.6

2019 Stormwater Rates

• 1. That the report entitled 2019 Stormwater Rates dated December 10, 2018 be received; and,
  2. That the attached Schedule ‘A’ being the Town of Newmarket 2019 Stormwater Rates be approved and adopted by by-law; and,
  3. That the new Stormwater Rates come into full force and effect as of January 1, 2019.

9.6.7

2019 Recreation & Culture Rates & Fees

• 1. That the report entitled 2019 Recreation & Culture Rates & Fees dated Nov 28, 2018 be received; and,
  2. That the 2019 Recreation & Culture Fees & Charges be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.6.8

Building Permit Fees (Information Report)

• 1. That the information report entitled Building Permit Fees be received for information purposes.

9.6.9

2019 User Fees and Charges – Planning Act Fees

• 1. That the report entitled 2019 User Fees and Charges – Planning Act Fees dated November 19, 2018 be received; and,
  2. That the attached Schedule ‘A’ being the Town of Newmarket 2019 Planning Application Fees Schedule be approved and adopted by by-law; and,
  3. That the fee adjustments come into full force and effect as of January 1, 2019.

9.6.10

2019 User Fees and Charges – Fire Services

• 1. That the report entitled 2019 User Fees and Charges – Fire Services be received; and,
  2. That the attached Schedule ‘A’ being the Town of Newmarket 2019 Fire Services Fees Schedule be approved; and,
  3. That the fee adjustments come into full force and effect January 1, 2019.

9.6.11

2019 User Fees and Charges - General

• 1. That the report entitled 2019 User Fees and Charges – General dated November 19, 2018 be received; and,
  2. That the attached Schedules ‘A’, ‘B’, ‘C’, ‘D’, ‘E’ and ‘F’ marked as the Town of Newmarket 2019 All Departments, Corporate Services – Finance & Procurement & IT, Legal Services, Public Works Services, Engineering Services and Legislative Services – General Fees and Charges respectively, be approved and adopted by by-law; and,
  3. That the fee adjustments come into full force and effect as of January 1, 2019; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.6.12

2019 Budget Process & Target

• 1. That the report entitled 2019 Budget Process & Target dated November 19, 2018 be received; and,
  2. That the proposed budget schedule be adopted and that staff report to Council with three options for consideration including:
     
     1. The proposed budget direction of 3.95%;
     2. A total tax rate not to exceed 3.2% (Consumer Price Index -0.5% plus 1% for Asset Replacement Fund);
     3. A total tax rate not to exceed 3% (inclusive of Asset Replacement Fund); and,
  3. That the proposed public engagement plan for the budget be adopted; and,
  4. That Council set draft budget directions based on the recommended structure.

9.6.13

2019 Interim Appropriations

• 1. That the report entitled 2019 Interim Appropriations dated November 19, 2018 be received for information purposes.

9.7

Committee of the Whole Meeting Minutes of December 10, 2018

• 1. That the Committee of the Whole Meeting Minutes of December 10, 2018 be received and the recommendations noted within be adopted with the exception of sub-item

9.7.1

2019 Schedule of Meetings

Note: Attachment A has been revised to reflect the recommendations of Committee of the Whole and the revisions have been highlighted.

• 1. That the report entitled 2019 Council and Committee of the Whole Meeting Schedule dated December 10, 2018 be received; and,
  2. That Council maintain the current schedule as presented in Attachment A; and,
  3. That effective March 1, 2019, all Committee of the Whole meetings begin at 12:30 PM; and,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.7.2

Councillor Appointments to Committees & Committee Structure Review

• 1. That the report entitled Councillor Appointments to Committees & Committee Structure Review dated December 10, 2018 be received; and,
  2. That Council appoint the below Member(s) of Council to the following committees:
     1. Accessibility Advisory Committee (Councillor Simon);
     2. Appointment Committee (Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney);
     3. Audit Committee (Deputy Mayor & Regional Councillor Vegh, Councillor Bisanz, Councillor Morrison);
     4. Central York Fire Service Joint Council Committee (Deputy Mayor & Regional Councillor Vegh, Councillor Broome, Councillor Bisanz);
     5. Elman W. Campbell Museum Board (Councillor Morrison);
     6. Heritage Advisory Committee (Councillor Bisanz);
     7. Main Street District Business Improvement Area Board of Management (Councillor Twinney, Councillor Kwapis);
     8. Newmarket Historical Society (Councillor Woodhouse);
     9. Newmarket Public Library Board (Councillor Broome, Councillor Twinney, Councillor Woodhouse);
     10. Newmarket Seniors’ Meeting Place Board (Councillor Twinney);
     11. SmartCommute – Central York (Councillor Morrison); and,
  3. That Council recommend Deputy Mayor & Regional Councillor Vegh to York Region Council for appointment to the Lake Simcoe Region Conservation Authority’s Board of Directors; and,
  4. That statutory Boards and Committees, as outlined in Attachment A, of this report be permitted to meet to fulfill their duties until the appointment of their successors; and,
  5. That should a time sensitive or legislated matter requiring the consideration by a Board or Committee prior to their successors being appointed, that Board or Committee be authorized to meet; and,
  6. The terms of reference for the Audit Committee be amended to include any three Members of Council; and,
  7. That staff be directed and authorized to do all things necessary to give effect to this resolution.

9.7.3

Alternate Acting Mayor Schedule 2018-2022

• 1. That the report entitled Alternate Acting Mayor Schedule 2018-2022 dated December 10, 2018 be received.

9.7.4

Audit Committee Meeting Minutes of June 7, 2018

• 1. That the Audit Committee Meeting Minutes of June 7, 2018 be received.

9.7.5

Central York Fire Services Joint Council Committee Meeting Minutes of June 12, 2018

• 1. That the Central York Fire Services Joint Council Committee Meeting Minutes of June 12, 2018 be received.

9.7.6

Newmarket Public Library Board Meeting Minutes of May 15, 2018, June 20, 2018, September 12, 2018, and October 10, 2018

• 1. That the Newmarket Public Library Board Meeting Minutes of May 15, 2018, June 20, 2018, September 12, 2018, and October 10, 2018 be received.

9.7.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of July 24, 2018

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of July 24, 2018 be received.

9.7.8

Site Plan Review Committee Minutes of September 24, 2018

• 1. That the Site Plan Review Committee Minutes of September 24, 2018 be received.

9.7.9

Newmarket Downtown Development Committee Minutes of June 29, 2018

• 1. That the Newmarket Downtown Development Committee Minutes of June 29, 2018 be received.

9.7.10

Newmarket Economic Development Advisory Committee Meeting Minutes of April 26, 2018

• 1. That the Newmarket Economic Development Advisory Committee Meeting Minutes of April 26, 2018 be received.

9.7.11

Outstanding Matters List

• 1. That the list of outstanding matters be received.

9.8

Newmarket –Tay Power Distribution Ltd. Director Nomination Process

• 1. That the Mayor, one Councillor to act as Committee Chair and one Councillor to act as a Committee member be appointed to an ad-hoc joint committee of the Councils of the Town of Newmarket and the Township of Tay (the “Joint Committee”) for the express purposes of considering the list of candidates to replace P. Daniels.

9.9

VivaNext Bus Rapid Transit Y3.2 Yonge Street Noise By-law Exemption

• 1. That the report entitled VivaNext Bus Rapid Transit Y3.2 Yonge Street Noise By-law Exemption dated December 17, 2018 be received; and,
  2. That the request from RapidLINK for a noise exemption to perform necessary works for the vivaNext Bus Rapid Transit Y3.2 project between the hours of 9:00 PM to 7:00 AM from January 1, 2019 until December 31, 2019 (7 days a week), be approved; excluding December 25, 2019 (Christmas Day) and December 26, 2019 (Boxing Day); and,
  3. That this approval is subject to ongoing staff supervision and community impact assessment and revocation if community impact is deemed excessive by staff or Council; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

By-laws

2018-57 A By-law to establish a new Site Plan Control By-law for the Town of Newmarket and to repeal By-law No. 2010-41.

2018-58 A By-law to provide an exemption to By-law 2017-76, as amended, being a By Law to prohibit and regulate unusual Noises or noises likely to disturb the inhabitants of the Town of Newmarket (VivaNext Bus Rapid Transit Y3.2 Yonge Street)

2018-60 A By-law to appoint Provincial Offences Officers for the Town of Newmarket (Animal Control Officers).

2018-61 A By-law to establish a Stormwater Rate in the Town of Newmarket for 2019.

2018-62 A By-law to establish a Combined Utility Rate Structure in the Town of Newmarket for 2019.

2018-63 A By-law to adopt Fees And Charges For Services Or Activities Provided By The Town Of Newmarket. (Planning Department Application Fees).

2018-64 A By-law to adopt Fees And Charges For Services Or Activities Provided By The Town Of Newmarket. (All Departments, Corporate Services – Finance & Procurement & IT, Legal Services, Public Works Services, Engineering Services and Legislative Services – General Fees and Charges).

• 1. That by-laws 2018-57, 2018-58, 2018-60, 2018-61, 2018-62, 2018-63 and 2018-64 be enacted.

11.

Notices of Motions

12.

Motions

13.

Announcements & Community Events

14.

New Business

15.

Closed Session (if required)

16.

Confirmatory By-law

2018-59 - A By-law to Confirm the Proceedings of the December 17, 2018 Council meeting

• 1. That By-law 2018-59 be enacted

17.

Adjournment

• 1. That the meeting be adjourned.