Town of Newmarket

Minutes

Committee of the Whole

Meeting #:
Date:	Monday, February 25, 2019
Time:	1:30 P.m. - 6:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon

Staff Present:

• E. Armchuk, Acting Chief Administrative Officer
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Acting Commissioner of Corporate Services
• K. Saini, Acting Director of Legislative Services/Town Clerk
• R. Nethery, Director of Planning & Building Services
• R. Prudhomme, Director of Engineering Services
• A. Walkom, Legislative Coordinator

​For consideration by Council on March 4, 2019.
The meeting was called to order at 1:30 PM.
The Committee of the Whole recessed at 3:24 PM and reconvened at 3:34 PM.
Mayor Taylor in the Chair.
Councillor Twinney in the Chair for the discussion of sub-item 5.6: Application for Draft Plan of Condominium (19CDMN-2018-004) 400 Park Avenue.

---

1.

Additions & Corrections to the Agenda

The Acting Chief Administrative Officer advised of the following addition to the agenda:

1. Item 5.1 2019 Operating & Capital Budget Recommendations

• ​​

  Moved by: Councillor Woodhouse
  Seconded by: Councillor Morrison
  1. ​That the addition to the agenda be approved.
  
  Carried

2.

Declarations of Pecuniary Interest

Mayor Taylor declared a conflict on sub-item 5.6: Application for Draft Plan of Condominium (19CDMN-2018-004) 400 Park Avenue as his parents have purchased a condo unit.

3.

Presentations & Recognitions

None.

4.

Deputations

4.1

Newmarket Historical Society - First World War Centennial Committee

Erin Cerenzia provided a presentation on behalf of the Newmarket Historical Society regarding the World War One Centenary project. She provided an overview of the project including the interactive trench exhibit.

• ​​​

  Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the deputation by Erin Cerenzia regarding Newmarket Historical Society - First World War Centennial Committee be received. 
  
  Carried

5.

Consent Items

• Moved by: Councillor Broome
  Seconded by: Councillor Kwapis
  1. That sub-items 5.2, 5.4, and 5.8 be adopted on consent. See following sub-items 5.1, 5.3, 5.5, 5.6, 5.7, 5.9 and 5.10 for motions.
  
  Carried

5.1

2019 Operating & Capital Budget Recommendations

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Twinney
  Seconded by: Councillor Kwapis
  1. That the report entitled Draft 2019 Operating and Capital Budgets dated February 25, 2019 be received; and,
  2. That staff be directed to reduce the tax-supported operating budget employing the 3.20% option outlined in the report; and,
  3. That there be an additional reduction in the tax-supported contributions to the Asset Replacement Fund equivalent to a 0.25% tax reduction with the result of a 2.95% tax increase; and,
  4. That the budget for the maintenance of the Mulock Farm be reduced by $150,000, with these funds transferred to a reserve for the Mulock Farm; and,
  5. That staff be directed to make the appropriate changes to the recommendations and body of the report to reflect these changes for their consideration by Council on March 4, 2019.
  
  Carried
• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse

  6. That the following projects be included in the capital budget:

  a. Riverwalk Commons Lighting Features (PARK19)

  b. Mobile Water Filling Station - Quench Buggy (WW1)

   

  
  Carried
• Moved by: Councillor Twinney
  Seconded by: Councillor Kwapis

  7. That the following project be included in the capital budget:

  a. Electric Vehicle Charging Station Network (PLN8)

  
  Carried

5.2

Diversity and Inclusion Charter

• 1. That the report entitled Diversity and Inclusion Charter dated February 25, 2019 be received; and,
  2. That Council endorse the draft Inclusion Charter for York Region attached as Attachment 1; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.3

Carnival Licence Application for D.A. Campbell Amusement Ltd.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Kwapis
  1. That the report entitled Carnival Licence Application for D.A. Campbell Amusement Ltd. dated February 25, 2019 be received; and,
  2. That the carnival licence application for D.A. Campbell Amusement Ltd. be approved subject to the following:
     1. That the licence be issued for a period of seven consecutive days from May 6, 2019 to May 12, 2019 to permit the setting up and dismantling of the amusement devices; and,
     2. That D.A. Campbell Amusement be required to submit a noise exemption request with the Legislative Services Department; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.4

Patti McCulloch Way Speed Hump Request

• 1. That the report entitled “Patti McCulloch Way Speed Hump Request” dated February 25, 2019 be received; and,
  2. That speed humps not be installed on Patti McCullough Way at this time; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.5

951 Srigley Street Heritage Review

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the report entitled 951 Srigley Street Heritage Review dated February 25, 2019 be received; and,
  2. That Council not proceed through a designation process under the Ontario Heritage Act for 951 Srigley Street; and
  3. That the Committee of Adjustment be notified of this decision.
  
  Carried

5.6

Application for Draft Plan of Condominium (19CDMN-2018-004) 400 Park Avenue

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the report entitled Application for Draft Plan of Condominium (19CDMN-2018-004) dated February 25, 2019 be received; and,
  2. That approval be given to draft plan of condominium 19CDMN-2018 004 subject to the Schedule of Conditions attached and forming part of this report; and,
  3. That Andrew Webster, King George School Lofts Inc., 156 Duncan Mill Road, Unit 12, Toronto, M3B 3N2 be notified of this action.
  
  Carried

  Councillor Twinney assumed the role of Chair for this item. Mayor Taylor took no part in the discussion or vote on the foregoing matter due to a declared conflict. 

  
  

5.7

Mossbank Court Parking Review - Update

• Moved by: Councillor Twinney
  Seconded by: Councillor Morrison
  1. That the report entitled “Mossbank Court Parking Review – Update”, dated February 25, 2019 be received; and,
  2. That Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by referring to Appendix A, attached; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.8

Council Pregnancy and Parental Leave Policy

• 1. That the report entitled Council Pregnancy and Parental Leave Policy dated February 25, 2019 be received; and,
  2. That the Pregnancy and Parental Leave for Members of Council Policy attached to the report as Attachment 1 be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.9

Correspondence from the Honourable Jeff Yurek, Minister of Transportation regarding School Bus Cameras

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Bisanz
  Seconded by: Councillor Kwapis
  1. That the correspondence from the Honourable Jeff Yurek, Minister of Transportation regarding School Bus Cameras be received; and,
  2. That the Town of Newmarket forward this letter from the Office of the Minister of Transportation to the Town dated December 20, 2018 to York Region Council with a request that York Region staff research options and develop a strategy for a region-wide school bus stop arm camera program in consultation with York Regional Police, the York Region District School Board and York Region Catholic School Board and their respective Student Transportation Consortiums, and report back to York Region Council for consideration; and,
  3. That this strategy be incorporated and consistent with the Region’s approach for Automated Speed Enforcement Systems (ASES); and,
  4. That this resolution be provided to the Honourable Jeff Yurek, Minister of Transportation, the Association of Municipalities of Ontario (AMO) and all York Region local municipalities.
  
  Carried

5.10

Outstanding Matters List

• Moved by: Councillor Twinney
  Seconded by: Councillor Woodhouse
  1. That the list of outstanding matters be received.
  
  Carried

6.

Action Items

None.

7.

Reports by Regional Representatives

Mayor Taylor provided an update on the York Region budget process and advised that the budget is anticipated to be ratified by Regional Council on Thursday, February 28, 2019.

8.

Notices of Motions

None.

9.

Motions

9.1

Recognition of the Widdifield Family (Councillor Twinney)

• Moved by: Councillor Twinney
  Seconded by: Councillor Kwapis
  1. That staff be directed to investigate options that will recognize the area east of the river and west of Doug Duncan Drive, that lies between Timothy and Water St to be recognized in some format by a commemorative plaque or other option that acknowledges and demonstrates the background and history of an area known to be Widdifield Park; and,
  2. That Mike Widdifield of Newmarket be notified of any proposals.
  
  Carried

10.

New Business

10.1

Update on Traffic Signage on Wayne Drive

Councillor Twinney requested an update from staff on the matter of Traffic Signage on Wayne Drive which had been addressed in a deputation at the January 14, 2019 Committee of the Whole meeting.

• Moved by: Councillor Twinney
  Seconded by: Councillor Morrison
  1. That staff be directed to contact the Principal of the Glen Cedar Public School regarding a drop-off area at the school; and,
  2. That staff report back to Council with information on a drop-off area.
  
  Carried

11.

Closed Session

• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the Committee of the Whole resolve into Closed Session to discuss the following matter:
     1. Stickwood-Walker Farmhouse RFP #2018-145 Update - A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per Section 239 (2) (i) of the Municipal Act, 2001.
  
  Carried

  The Committee of the Whole resolved into Closed Session at 3:35 PM.

  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.

  The Committee of the Whole resumed into Open Session at 4:32 PM.

  
  

11.1

Stickwood-Walker Farmhouse RFP #2018-145 Update

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per Section 239 (2) (i) of the Municipal Act, 2001.

12.

Public Hearing Matter

None.

13.

Adjournment

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That the meeting be adjourned at 4:33 PM
  
  Carried