OPEN FORUM 6:45 P

Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum header.

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

1.

Mr. Paul Ferguson to address the Committee regarding the 2014 Annual General Meeting Report and Financial Statements for Newmarket Tay Power/Newmarket Hydro Holdings.

p. 1

 

2.

The Director of Recreation and Culture to address the Committee with a PowerPoint presentation regarding the Recreation Playbook. (Related to Item 4)

p. 59

 

Deputations

 

3.

Mr. John Blommesteyn to address the Committee regarding Joint CAO/Corporate Services Information Report - Financial Services 2015-21.

 

(Corporate Services Information Report 2015-04 dated May 27, 2015 and Joint CAO/Corporate Services Information Report - Financial Services 2015-21 dated May 26, 2015 attached for reference only, no disposition recommended)

p. 97

 

Consent Items (Items # 4 to 18, 23 to 29)

 

4.

Community Services Report - Recreation and Culture 2015-22 dated June 1, 2015 regarding the Recreation Playbook.

 

The Commissioner of Community Services and the Director of Recreation and Culture recommend:

 

a) THAT Community Services Report - Recreation and Culture 2015-22 dated June 1, 2015 regarding the Recreation Playbook be received and the following recommendations be adopted:

 

i) THAT Council approve the Recreation Playbook, which will serve as a strategic guiding document for budget and business processes through the year 2025.

p. 105

 

5.

Community Services - Recreation and Culture Report 2015-21 dated May 26, 2015 regarding Sponsorship and Naming Rights Agreements.

 

The Commissioner of Community Services and the Director of Recreation and Culture recommend:

 

a) THAT Community Services - Recreation and Culture Report 2015-21 dated May 26, 2015 regarding Sponsorship and Naming Rights Agreements be received and the following recommendation be adopted:

 

i) THAT Council delegate authority to the Director of Recreation and Culture or designate to enter into negotiation, execution and termination of Third Party Advertising Naming Rights Agreements under the conditions set forth within this report.

p. 108

 

6.

Chief Administrative Officer Report 2015-04 dated June 4, 2015 regarding CYFS - Fire Department Master Plan Update.  

 

The Chief Administrative Officer recommends: 

 

a) THAT CAO Report 2015-04 dated June 4, 2015 regarding CYFS - Fire Department Master Plan be received and that in keeping with the Joint Council Committee approval recommendation of April 7, 2015 the Fire Department Master Plan Update be approved.

p. 111

 

7.

Corporate Services Report - Financial Services 2015-10 dated May 28, 2015 regarding Master Fire Plan Information.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2015-10 dated May 28, 2015 regarding Master Fire Plan Information be received for information purposes.

p. 124

 

8.

Draft Excerpt - Central York Fire Services - Joint Council Committee Minutes of June 2, 2015.

p. 128

 

9.

Corporate Services - Financial Services Report 2015-32 dated June 2, 2015 regarding 2015 Budget Reconciliation.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

 

a) THAT Corporate Services - Financial Services Report 2015-32 dated June 2, 2015 regarding 2015 Budget Reconciliation be received and the budget reconciliation for expenses excluded from the 2015 budget be adopted as required by Ontario Regulation 284/09 passed under the Municipal Act, 2001.

p. 129

 

10.

Site Plan Review Committee Minutes of June 1, 2015.

 

The Site Plan Review Committee recommends:

 

a) THAT the Site Plan Review Committee Minutes of June 1, 2015 be received.

p. 133

 

11.

Item 1 of Site Plan Review Committee Minutes of June 1, 2015 regarding Application for Amendment to Site Plan Approval - 18106 and 18110 Yonge Street - The Regional Municipality of York.

 

The Site Plan Review Committee recommends:

 

a) Application for Amendment to Site Plan Approval to permit an addition having a gross floor area of 3,546 m2 to the existing bus storage facility and a new Emergency Medical Services facility having a gross floor area of 555 m2 together with a parking lot expansion on the subject lands be approved in principle and referred to staff for processing, subject to the following:

 

a. THAT the preliminary review comments provided to the applicant be addressed to the satisfaction of Town staff;

 

b. THAT the applicant be directed to provide mature landscaping in front of the proposed concrete acoustic fence; any proposed lighting be downward facing and that low impact development (LID) measures be incorporated into the site to the satisfaction of Town staff and the matter of boulevard maintenance be discussed with Town staff.

 

i) AND THAT Martin Silver, Manager, Capital Delivery, Property Services Branch of The Regional Municipality of York, 17250 Yonge Street, NEWMARKET, ON L3Y 6Z1 be notified of this decision;

 

ii) AND THAT Lauren Capilongo, Associate of Malone Given Parsons Ltd., 140 Renfrew Drive, Suite 201, MARKHAM, ON L3R 6B3 be notified of this decision.

p. 135

 

12.

Development and Infrastructure Services Report - Engineering Services 2015-33 dated May 12, 2015 regarding Silken Laumann Drive - Parking Restrictions.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-33 dated May 12, 2015 regarding Silken Laumann Drive - Parking Restrictions be received and the following recommendation be adopted:

 

i) THAT the existing parking restrictions on Silken Laumann Drive remain as they are.

p. 138

 

13.

Development and Infrastructure Services Report - Engineering Services 2015-34 dated May 20, 2015 regarding McCaffrey Road - Traffic Review.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-34 dated May 20, 2015 regarding McCaffrey Road - Traffic Review be received and the following recommendations be adopted:

 

i) THAT Town staff continue to implement the Speed Management Plan on McCaffrey Road, particularly west of Rannie Road;

 

ii) AND THAT Town staff continue to monitor the traffic levels at the McCaffrey Road/Rannie Road intersection for an all-way stop control;

 

iii) AND THAT McCaffrey Road bicycle lanes be considered a priority with the implementation of the Active Transportation Plan (on street bicycle lanes).

p. 141

 

14.

Development and Infrastructure Services Report - Engineering Services 2015-35 dated May 13, 2015 regarding School Crossing Location Review - Eagle Street West.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-35 dated May 13, 2015 regarding School Crossing Location Review - Eagle Street West be received and the following recommendations be adopted:

 

i) THAT Schedule IX (School Crossing Locations) of Traffic By-law 2011-42, as amended, be further amended by deleting: 

 

Eagle Street West at Crossland Gate/Peevers Crescent

 

ii) AND THAT the necessary By-laws be prepared and submitted to Council for approval;

 

iii) AND THAT the school administration for Crossland Public School, St. Nicholas Catholic Elementary School, and Ecole elementaire catholique Saint-Jean in the Town of Aurora be forwarded a copy of the Council extract.

p. 147

 

15.

Development and Infrastructure Services Report - Engineering Services 2015-36 dated June 15, 2015 regarding Ontario Street Drainage Update.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-36 dated June 15, 2015 regarding Ontario Street Drainage Update be received and the following recommendations be adopted:

 

i) THAT the Town continue to monitor flood risks as a result of climate change;

 

ii) AND THAT Town staff continue to work in tandem with the Lake Simcoe Region Conservation Authority (LSRCA) to provide technical information to assist the homeowners who are located in the floodplain and are concerned about flooding;

 

iii) AND THAT Town staff continue to work with the LSRCA to encourage owners of residential, commercial, institutional and industrial properties within the Western Creek catchment area to incorporate low impact development (LID) elements to treat rainwater at the source, thereby reducing future surface runoff into Western Creek;

 

iv) AND THAT Town staff prepare options for Council to consider in the 2016 budget exercise to strengthen its commitment to environmental sustainability and to address the effects of climate change, especially as it relates to flooding.

p. 152

 

16.

Development and Infrastructure Services Report - Planning and Building Services 2015-21 dated June 4, 2015 regarding Application for Zoning By-law Amendment - 17844 Leslie Street.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2015-21 dated June 4, 2015 regarding Application for Zoning By-law Amendment be received and the following recommendations be adopted:

 

 

 

 

i) THAT the application for Zoning By-law Amendment, as submitted by 2398804 Ontario Inc. for lands being located at the southwest corner of Janette Street and Leslie Street be approved and that staff be directed to prepare the necessary Zoning By-Law Amendment;

 

ii) AND THAT the amending By-law include a Holding Provision relating to the Environmental Condition of the site to the satisfaction of the Director of Engineering Services;

 

iii) AND THAT Mr. R. Ursini, Evans Planning Inc. 8481 Keele Street Unit 12, Vaughan, ON L4K 1Z7 be notified of this action.

p. 159

 

17.

Community Services Report - Customer Services 2015-19 dated May 27, 2015 regarding Community Surveys.

 

The Commissioner of Community Services and the Manager of Customer Services recommend:

 

a) THAT Community Services - Customer Services Report 2015-19 dated May 27, 2015 regarding the frequency of Community Surveys be received and the following recommendation be adopted:

 

i) THAT staff be directed to include a proposal related to a Community Survey and the requested funds as part of the 2016 budget discussions, and future years, as appropriate.

p. 168

 

18.

List of Outstanding Matters.

 

Recommendation:

 

THAT the List of Outstanding Matters be received.

p. 171

 

Action Items

 

Correspondence & Petitions

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

New Business

 

Closed Session (if required)

 

 

The Closed Session Agenda and Reports will be circulated under separate cover (Goldenrod).

 

19.

Development and Infrastructure Services (Closed Session) Planning and Building Services Report 2015-22 dated June 4, 2015 regarding a proposed acquisition of land by the municipality as per the Municipal Act Section 239 (2) (c) (Northwest Quadrant)

 

 

20.

Development and Infrastructure Services - Planning and Building Services (Closed Session) Report 2015-28 dated June 11, 2015 regarding a personal matter about an identifiable individual per Section 239 (2) (b) of the Municipal Act. (Street Name Change:  Cedar Street)

 

 

21.

Joint CAO/Commissioners of Community Services, Corporate Services and Development and Infrastructure Services (Closed Session) Report 2015-39 dated June 11, 2015 regarding potential disposition of land by the municipality (Ward 3) as per the Municipal Act Section 239 (2) (c).

 

 

Public Hearing Matters - 7:00 p.m.  - NONE

 

Addendum (Additions and Corrections)

 

22.

Mr. Marc Mantha to address the Committee regarding pilot project in Ward 2 for backyard egg laying hens.

p. 176

 

23.

Development and Infrastructure Services - Planning and Building Services Report 2015-27 dated June 4, 2015 regarding former York Catholic District School Board lands (Northwest Quadrant)

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2015-27 dated June 4, 2015 regarding former York Catholic District School Board lands - north side of Woodspring Avenue (Northwest Quadrant) be received for information;

 

i) AND THAT staff direction outlined in (Closed Session) Development and Infrastructure Services - Planning and Building Services Report 2015-22 regarding the potential acquisition of property from Ardree Management Inc. in the Northwest Quadrant be approved.

p. 177

 

24.

Community Services - Recreation and Culture Report 2015-23 dated June 9, 2015 regarding the 2015 Kanata Festival.

 

The Commissioner of Community Services and the Director of Recreation and Culture recommend:

 

a) THAT Community Services – Recreation and Culture Report 2015-23 dated June 9, 2015 regarding the 2015 Kanata Festival be received and the following recommendations be adopted:

 

i) THAT Council grants permission for the following:

 

a.         Upper Canada Volunteer Regiment Organization (UCVRO) and Newmarket Scouts to camp overnight at Fairy Lake Park from Tuesday June 30th to Wednesday, July 1st, 2015

 

b.         UCVRO to have an open campfire while camping overnight at Fairy Lake Park provided that approval is obtained from Central York Fire Services;

 

c.         UCVRO be allowed to discharge their firearms and cannon during the Kanata Festival on Wednesday, July 1st, 2015

 

d.         Fireworks be displayed on Wednesday, July 1st, 2015  at George Richardson Park, and

 

e.         Central York Fire Services be present at Fairy Lake Park on Wednesday, July 1st, 2015 to help celebrate Canada Day

p. 181

 

25.

Chief Administrative Officer Report 2015-06 dated June 8, 2015 regarding Key Initiatives and Actions in Support of Council's Strategic Priorities.  

 

The Chief Administrative Officer and the Commissioner of Development and Infrastructure Services recommend:

 

a) THAT Chief Administrative Officer Report 2015-06 dated June 8, 2015 regarding 'Key Initiatives and Actions in Support of Council's Strategic Priorities' be received and the following recommendations be adopted:

 

i) THAT Council approve the preliminary Key Initiatives and Actions in Support of Council's Strategic Priorities as outlined in Appendix 'A';

 

ii) AND THAT staff provide a semi-annual information report to Council to inform the status of the Action Plan.

p. 183

 

26.

Joint Report Corporate Services and Development and Infrastructure Services 2015-40 dated June 11, 2015 regarding the Regulation of Canada Post Community Mailbox Installations on Municipal Roadways.

 

The Commissioner of Corporate Services and the Commissioner of Development and Infrastructure Services recommend:

 

a) THAT Joint Corporate Services and Development and Infrastructure Services 2015-40 dated June 11, 2015 regarding the Regulation of Canada Post Community Mailbox Installations on Municipal Roadways be received and the following recommendations be adopted:

 

i) THAT staff be directed to monitor the ongoing Ontario Superior Court of Justice case in Hamilton and report back to Committee regarding the verdict and potential impact on Town operations and legislative role;

 

ii) AND THAT staff be directed to investigate aligning the Town's by-laws with the City of Hamilton's By-law Number 15-091 which regulates the installation of equipment on roads with the goal of bringing a by-law for Council to consider in Q3 of 2015.

p. 189

 

27.

Development and Infrastructure Services - Planning and Building Services - Planning Report 2015-29 dated June 11, 2015 regarding Street Name Change.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2015-29 dated June 11, 2015 regarding changing the name of Cedar Street be received and the following recommendations be adopted:

 

i) THAT staff be authorized to process a Council initiated street name change for Cedar Street as outlined in Planning and Building Services Report 2015-28;

 

ii) AND THAT compensation of $50 per household or $150 per business be provided;

 

iii) AND THAT should residences or businesses incur additional expenses related to the renaming address change costs that staff be authorized to approve expenditures up to $150 per household and $250 per business with proof of expense;

 

iv) AND THAT Cedar be placed on the Street Name Reserve List for use on a future street.

p. 196

 

28.

Joint Chief Administrative Officer, Commissioner of Development and Infrastructure Services, Commissioner of Community Services and Commissioner of Corporate Services Report 2015-38 dated June 9, 2015 regarding Hollingsworth Arena.   

 

The Chief Administrative Officer and the Commissioners of Development and Infrastructure Services, Community Services and Corporate Services recommend: 

 

a) THAT Joint Chief Administrative Officer and Commissioners of Development and Infrastructure Services, Community Services and Corporate Services Report 2015-38 dated June 9, 2015 regarding Hollingsworth Arena be received for information purposes and the following recommendations be adopted:

 

i) THAT staff report to Committee of the Whole in closed session on the results of negotiations with San Michael Homes Developments with respect to the potential development of the Hollingsworth Arena site at 35 Patterson Street in conjunction with the properties at 693 Davis Drive and 713 Davis Drive on the basis of a sale of the Town property;

 

ii) AND THAT the sale of the Hollingsworth Arena site be subject to satisfactory arrangements being made to maintain 7 (seven) municipally permitted ice surfaces for continuity of service for Town residents;

 

iii) AND THAT the sale of the Hollingsworth Arena site be subject to Council's declaration of the property as surplus to municipal needs and staff being directed to following the Town's land disposition process;

 

iv) AND THAT Mr. Sandro Sementilli and Pickering College be notified of this action.

p. 202

 

29.

Extract from the Town of Richmond Hill Council Meeting held on June 9, 2015 regarding Proposed Fire Services Consolidation Endeavour.

 

The Chief Administrative Officer recommends:

 

a) THAT the Central York Fire Services - Richmond Hill Fire and Emergency Services review for possible Consolidation be referred to staff for a report setting out a process for review.

p. 215

 

 

 

 

 

30.

Mr. John Heckbert to address the Committee regarding Joint Chief Administrative Officer, Commissioner of Development and Infrastructure Services, Commissioner of Community Services and Commissioner of Corporate Services Report 2015-38. (Related to Item 28)

 

 

Adjournment