Town of Newmarket
Agenda
Council - Electronic

Meeting #:

Date:

Monday, April 24, 2023

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to [e-mail] by end of day on April 23, 2023. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to [e-mail].

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

There are no public hearing matters.

5.

Presentations & Recognitions

5.1

Modernizing the Newmarket Library Brand

Note: Tracy Munusami, Chief Executive Officer of Newmarket Public Library will provide a presentation on this matter. The Presentation will be distributed at the meeting.

• 1. That the presentation by Tracy Munusami, Chief Executive Officer of the Newmarket Public Library regarding Modernizing the Newmarket Public Library Brand be received. 

6.

Deputations

6.1

Amending the Town’s Vehicle Idling By-law 2005-157

Note: Aileen Barclay will provide a deputation regarding this matter.

• 1. That the deputation provided by Aileen Barclay regarding Amending the Town’s Vehicle Idling By-law 2005-157 be received.

6.2

Pedaling Possibilities

Note: Kevin Mills, Pedaling Possibilities will provide a deputation regarding this matter.

• 1. That the deputation provided by Kevin Mills regarding Pedaling Possibilities be received. 

7.

Minutes

7.1

Council Electronic Meeting Minutes of April 3, 2023

• 1. That the Council Electronic Meeting Minutes of April 3, 2023 be approved.

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Committee of the Whole Electronic Meeting Minutes of April 17, 2023

• 1. That the Committee of the Whole Electronic Meeting Minutes of April 17, 2023 be received and the recommendations noted within be adopted.

9.1.1

Deputation - Frank Orsi: 2023 Annual Servicing Allocation Review

• 1. That the deputation provided by Frank Orsi regarding the 2023 Annual Servicing Allocation Review be received.

9.1.2

2022 - 2026 Council Priorities Update Report

• 1. That the report entitled 2022-2026 Council Priorities Update Report dated April 17, 2023, be received; and,
  2. That Council endorse and approve in principle the 2022-2026 Council Priorities document (Attachment A); and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.3

Film By-law

• 1. That the report entitled Film By-law Staff Report dated March 27, 2023 be received; and,
  2. That the report entitled Film By-law Updates dated April 17, 2023 be received; and,
  3. That Council approve the draft Film By-law; and,
  4. That Council amend AMPS By-law 2019-52; and,
  5. That Council further amend the Fees and Charges By-law 2022-61, to reflect that the special zone impact fee for Local Companies is a minimum $1000 fee and the special zone impact fee for Outside Companies is a minimum $2500 fee; and,
  6. That the high and low impact fees, when and if occurring within the special film zone, be set aside into an account designated for use by the Business Improvement Area.
  7. That Council amend Delegation By-law 2016-17; and,

  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

9.1.4

2023 Annual Servicing Allocation Review

• 1. That the report entitled 2023 Annual Servicing Allocation Review dated April 17, 2023 be received; and,
  2. That Council reinstate servicing allocation to developments in Attachment 1 to this staff report; and,
  3. That Council commit servicing allocation to developments as outlined in Table 1 of this staff report; and,
  4. That the Town’s remaining servicing capacity (the Town Servicing Allocation Reserve) of 2654 persons be maintained for future development, of which, 50 persons is to be held in the Small Developments Reserve; and,
  5. That Council authorize Staff to commit 132 persons of servicing allocation to 43 Lundy’s Lane, 592 Watson Avenue, and 40, 36, 32 Bolton Avenue upon the execution of the Site Plan Agreement; and,
  6. That Council authorize Staff to commit servicing capacity to new residential developments that do not require a Zoning By-law Amendment and contain no more than 10 residential units through the Small Developments Reserve; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.4.1

Correspondence - Frank Orsi: 2023 Annual Servicing Allocation Review Landmark Estates Phase 5

• 1. That the Correspondence from Frank Orsi regarding the 2023 Annual Servicing Allocation Review be received.

9.1.5

Non-Competitive Approval to TeraNet for Easement Mapping Data Licencing

• 1. That the report entitled non-competitive approval to Teranet for the Extension of the Easement Mapping Data Licencing dated April 17^th 2023 be received; and,
  2. That the existing contract with Teranet Enterprises Inc. for the Town's Easement Mapping Project be extended non-competitively for an additional term of five years from January 1st 2023 to December 31st 2027, at an additional cost of $31,320.00 plus HST; and,
  3. That the extension agreement be signed by the Director, Information Technology and the Manager of Procurement Services; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.6

Carnival Licence Application for Joe Persechini Charity Midway

• 1. That the report entitled Carnival Licence Application for Joe Persechini Charity Midway dated April 17, 2023 be received; and,
  2. That Council approve the Carnival Licence for Joe Persechini Charity Midway; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.7

Central York Fire Services - Joint Council Committee Meeting Minutes of February 7, 2023

• 1. That the Central York Fire Services - Joint Council Committee Meeting Minutes of February 7, 2023 be received.

9.1.8

Central York Fire Services - Joint Council Committee Meeting Minutes of March 7, 2023

• 1. That the Central York Fire Services - Joint Council Committee Meeting Minutes of March 7, 2023 be received.

10.

By-laws

• Memorandum on Escalating Administrative Monetary Penalties and 30-Minute Parking on Main Street Housekeeping By-law
• 2023-23 A By-law to amend By-law 2019-62 being a By-law to implement an Administrative Monetary Penalty System in the Town of Newmarket
• 2023-26 A By-law to amend By-law 2019-63, as amended, being a By-law to Regulate Parking within the Town of Newmarket
• 2023-19 A By-law respecting the permitting, licensing, regulating of Filming within the Town of Newmarket
• 2023-24 A By-law to amend Fees and Charges By-law 2022-61 being a by-law to adopt fees and charges for services or activities provided by the Town of Newmarket, (Legislative Services - Licensing Charges)
• 2023-25 A By-law to amend Delegation By-law 2016-17

• 1. That the Memorandum regarding Escalating Administrative Monetary Penalties and 30-Minute Parking on Main Street Housekeeping By-law be received; and,
  2. That By-laws 2023-19, 2023-23, 2023-24, 2023-25, and 2023-26 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

14.

Closed Session (if required)

14.1

Council - Electronic Meeting Minutes (Closed Session) of April 3, 2023

14.2

Committee of the Whole Electronic Meeting Minutes (Closed Session) of April 17, 2023

14.2.1

Property in Ward 5

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per Section 239(2)(e) of the Municipal Act, 2001.

14.2.2

Property in Ward 5

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001.

14.3

Staff Update on Impact to Municipal Property and Potential Litigation

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose s. 239(2)(f) of the Municipal Act, 2001

15.

Confirmatory By-law

2023-27 A By-law to Confirm the Proceedings of the April 24, 2023 Council - Electronic meeting.

• 1. That By-law 2023-27 be enacted.

16.

Adjournment