OPEN FORUM 6:45 P

 

The meeting of the Committee of the Whole was held on Monday, February 2, 2015 in Council Chambers, 395 Mulock Drive, Newmarket.

 

Members Present:

Mayor Van Bynen (1:30 to 2:54 p.m.)

Regional Councillor Taylor

Councillor Vegh

Councillor Kerwin (1:30 to 2:54 p.m.)

Councillor Twinney

Councillor Sponga

Councillor Broome-Plumley

Councillor Bisanz (2:01 to 4:02 p.m.)

 

 

Absent:

Councillor Hempen

 

 

Staff Present:

R.N. Shelton, Chief Administrative Officer

A. Moore, Commissioner of Corporate Services

P. Noehammer, Commissioner of Development and Infrastructure Services

I. McDougall, Commissioner of Community Services

A. Brouwer, Director of Legislative Services/Town Clerk

R. Nethery, Director of Planning and Building Services

R. Prudhomme, Director of Engineering Services

J.  Patel, Project Support Business Analyst

K. Paribok, Council/Committee Coordinator

 

The meeting was called to order at 1:30 p.m.

 

Mayor Van Bynen in the Chair.

 

The Chief Administrative Officer advised of the addendum items, including a deputation, two reports relating to York Region Municipal Streetscape Partnership Program and Corporate Services – Financial Services Report 2015-05 regarding the Approach for the 2015 Budget. Corporate Services – Financial Services Report 2015-06 regarding Preliminary Fourth Quarter Results has been deferred to the February 23, 2015 Committee of the Whole agenda. He further advised that the deputation by Mr. Todd Brown and Mr. Anand Desai of Monteith Brown Planning Consultants would be rescheduled.  

 

Additions & Corrections to the Agenda

 

 

Moved by:      Councillor Broome-Plumley

 

Seconded by: Councillor Kerwin

 

 

THAT the addendum items and corrections as outlined be included in the Committee of the Whole agenda.

 

Carried

 

Declarations of Pecuniary Interest

 

Mayor Van Bynen declared a pecuniary interest with respect to Item 1 of the Closed Session agenda as the matter could potentially affect his compensation in a matter not common with other Members of Council.

 

Councillor Kerwin declared a pecuniary interest with respect to item 1 of the Closed Session agenda as the matter could potentially affect his compensation in a matter not common with other Members of Council.

 

Presentations & Recognitions

 

None.

 

Deputations

 

None.

 

Consent Items

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Kerwin

 

 

THAT the following items be adopted on consent:

 

1.

Correspondence from Mr. Steven Campbell, Past President, Probus Centre-Canada Inc. dated January, 2015 requesting proclamation of the month of March as "Probus Month" in the Town of Newmarket.

 

a) THAT the correspondence dated January, 2015 from Mr. Steven Campbell, Past President, Probus Centre-Canada Inc. be received and the following recommendations be adopted:

 

 

i) THAT the Town of Newmarket proclaim March as "Probus Month";

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

2.

Corporate Services - Financial Services Report 2015-01 dated January 12, 2015 regarding Interim Tax Billing and By-law.

 

a)  THAT Corporate Services - Financial Services Report 2015-01 dated January 12, 2015 regarding Interim Tax Billing and By-law be received and the following recommendation be adopted:

 

i) THAT Council enact a by-law (attached as Appendix "A") for the levy and collection of the 2015 Interim Tax Levy.

 

3.

Development and Infrastructure Service - Engineering Services Report ES 2015-01 dated January 5, 2015 regarding Kingsmere Avenue/Ataire Road – All-way Stop Review – Update.

 

THAT Development and Infrastructure Services Report – ES 2015-01 dated January 5, 2015 regarding Kingsmere Avenue/Ataire Road – All-way Stop Review – Update be received and the following recommendations be adopted:

 

a) THAT the existing stop control at the Kingsmere Avenue/Ataire Road intersection remain as is due to:

 

i) not meeting the warrants outlined in the Transportation Management Policy as approved by Town Council

 

ii) safety concerns as outlined in the Ontario Traffic Manual (Book 5) provided by the Ontario Ministry of Transportation

 

b) AND THAT staff consider exploring traffic calming methods for this area, subject to Council’s approval of the resourcing plan requested as part of the 2015 budget exercise to enable the implementation of the Town-Wide Traffic Mitigation Strategy received in June 2014.

 

4.

Development and Infrastructure Service - Engineering Services Report ES 2015-02 dated January 6, 2015 regarding Queen’s Crescent – Parking Review.

 

THAT Development and Infrastructure Services Report – ES 2015-02 dated January 6, 2015 regarding Queen’s Crescent – Parking Review be received and the following recommendations be adopted:

 

 

a) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by deleting the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Queen’s Crescent

West

Queen Street to a point 30 metres south of Queen Street

Anytime

 

b) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Queen’s Crescent

West/ South

Queen Street to Pleasantview Avenue

Anytime

 

c) AND THAT the necessary By-law be prepared and submitted to Council for their approval.

 

5.

Development and Infrastructure Service - Engineering Services Report ES 2015-04 dated January 8, 2015 regarding Heddle Crescent – East-end Parking Review.

 

a) THAT Development and Infrastructure Services Report – ES 2015-04 dated January 8, 2015 regarding Heddle Crescent – East-end Parking Review be received and the following recommendations be adopted:

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by deleting the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Heddle Crescent

East/South

McBean Avenue to the westerly limit of 546 Heddle Crescent

Anytime

Heddle Crescent

South

McBean Avenue to the easterly limit of 533 Heddle Crescent

Anytime

 

 

 

 

 

ii) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Heddle Crescent

West/South

McBean Avenue to the southerly flankage of 517 Heddle Crescent

Anytime

Heddle Crescent

South

McBean Avenue to the westerly limit of 520 Heddle Crescent

Anytime

 

iii) AND THAT the necessary By-law be prepared and submitted to Council for their approval.

 

6.

Site Plan Review Committee Minutes of January 19, 2015.

 

a) THAT the Site Plan Review Committee Minutes of January 19, 2015 be received.

 

7.

Item 1 of the Site Plan Review Committee Minutes of January 19, 2015 - Application for Amendment to Site Plan Approval, 145 Harry Walker Parkway – Ward 3 (North of Davis Drive, East of Leslie Street) - The Regional Municipality of York.

 

a) THAT the application for Amendment to Site Plan Approval to permit renovations to the existing office and warehouse building and expansion of the parking lot on the subject lands be approved in principle and referred to staff for processing, subject to the following:

 

i) THAT the preliminary review comments provided to the applicant be addressed to the satisfaction of Town Staff;

 

b) AND THAT Martin Silver, Manager, Capital Delivery, Property Services Branch of The Regional Municipality of York, 17250 Yonge Street, Newmarket, ON  L3Y 6Z1 be notified of this decision;

 

c) AND THAT Paul Vincent of URS Architects & Engineers Canada Inc., 30 Leek Crescent, 4th Floor, Richmond Hill, ON  L4B 4N4 be notified of this decision.

 

 

 

 

 

 

8.

Item 2 of the Site Plan Review Committee Minutes of January 19, 2015 - Application for Site Plan Approval, 470 Crossland Gate – Ward 7 (South of Davis Drive, East of Bathurst Street) - Marianneville Developments Limited.

 

a) THAT the application for Site Plan Approval to permit 74 townhouse units within 13 buildings on the subject lands be referred to a Public Information Centre (PIC);

 

b) AND THAT Joanne Barnett of Marianneville Developments Limited, 3 – 26 Lesmill Road, Toronto, ON  M3B 2T5 be notified of this decision;

 

c) AND THAT Kerigan Kelly of Groundswell Urban Planners, 30 West Beaver Creek Road, Unit 109, Richmond Hill, ON  L4B 3K1 be notified of this decision.

 

9.

List of Outstanding Matters.

 

a) THAT the list of Outstanding Matters be received.

 

10.

Joint CAO/Commissioner's Community Services/Corporate Services/Development and Infrastructure Services Report - Financial Services - 2015-05 dated January 23, 2015 regarding the Approach for the 2015 Budget.

 

a) THAT Joint CAO/Commissioner's Community Services/Corporate Services/Development and Infrastructure Services Report - Financial Services - 2015-05 dated January 23, 2015 regarding the Approach for the 2015 Budget be received and that the Committee provide general approval of the recommended approach.

 

11.

Development and Infrastructure Service - Engineering Services Report ES 2015-14 dated February 2, 2015 regarding "York Region Municipal Streetscape Partnership Program - Gateway Feature at Bathurst Street/Davis Drive".

 

a) THAT Development and Infrastructure Services Report - ES 2015-14 dated February 2, 2015 regarding "York Region Municipal Streetscape Partnership Program - Gateway Feature at Bathurst Street/Davis Drive" be received and the following recommendations be adopted:

 

i) THAT the Engineering Services Department be authorized to submit an application under the Municipal Streetscape Partnership Program offered by York Region for the construction of the gateway entrance feature sign at the intersection of Bathurst Street and Davis Drive;

 

ii) AND THAT, should the Town be successful in obtaining funding for the gateway sign, the remaining project funds be returned back to the original funding source.

 

12.

Development and Infrastructure Services - Engineering Services Report ES 2015-15 dated February 2, 2015 regarding “York Region Municipal Streetscape Partnership Program – Davis Drive Key Intersections Streetscape Improvements”.

 

a) THAT Development and Infrastructure Services – Engineering Services Report 2015-15 dated February 2, 2015 regarding “York Region Municipal Streetscape Partnership Program – Davis Drive Key Intersections Streetscape Improvements” be received and the following recommendations be adopted:

 

i) THAT the Engineering Services Department be authorized to submit an application under the Municipal Streetscape Partnership Program offered by York Region for the Davis Drive key intersection streetscape improvements;

 

ii) AND THAT, should the Town be successful in obtaining funding for the Davis Drive key intersection streetscape improvements, the remaining project funds be returned back to the original funding source.

 

 

Carried

 

13.

Mr. Terry Webb addressed the Committee regarding Development and Infrastructure Services – Engineering Services Report ES 2015-03 (Billings Crescent) dated January 12, 2015 related to parking restrictions.

 

 

 

Mr. Terry Webb advised that he is in support of the recommendations contained in Development and Infrastructure Services – Engineering Services Report ES 2015-03.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Sponga

 

 

THAT the deputation by Mr. Terry Webb regarding the Development and Infrastructure Services – Engineering Services Report ES 2015-03 (Billings Crescent) dated January 12, 2015 related to parking restrictions be received.

 

Carried

 

 

 

 

 

 

 

 

14.

Development and Infrastructure Service - Engineering Services Report ES 2015-03 January 12, 2015 regarding Billings Crescent – Parking Restrictions.

 

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Kerwin

 

a) THAT Development and Infrastructure Services Report – ES 2015-03 dated January 12, 2015 regarding Billings Crescent – Parking Restrictions be received and the following recommendation be adopted:

 

i) THAT no additional parking restrictions be implemented on Billings Crescent.

Carried

 

15.

Development and Infrastructure Service - Planning and Building Services Report 2015-03 dated February 2, 2015 regarding Tools to Support Purpose Built Rental Pilot at 212 Davis Drive – Peer Review Fees and the Development Charges Credit for the Dedication of the Public Road.

 

Moved by:      Regional Councillor Taylor

 

Seconded by: Councillor Kerwin

 

 

 

a) THAT Development and Infrastructure Services/Planning and Building Services–Planning Report 2015-03 dated February 2, 2015 regarding Tools to Support Purpose Built Rental Pilot at 212 Davis Drive be received and the following recommendations be adopted:

 

i) THAT the Town’s Planning peer review fees be deferred for 36 months in the same manner as the Planning Application fees, and included in the deferral agreement between the Town and the applicant;

 

ii) AND THAT the Development Charges credit for dedication of the public road across at the rear of 212 Davis Drive be equivalent to the value of the land area to be dedicated to the Town, as valued prior to the increase in density permitted by the Zoning By-law  Amendment i.e., at the time of the Zoning By-law Amendment application; 

 

iii) AND THAT the applicant be advised that if the land required for future hydro infrastructure across the frontage of the property is secured through an easement, there is no compensation for the land, but if the land required, is dedicated to the Town, compensation would in the amount of 50% of the parkland rate applied to the area required for the hydro infrastructure, as valued in accordance with Recommendation ii) above; 

 

 

 

iv) AND THAT the applicant Mr. Dan Berholz, of Green & Rose Developments Inc. be advised of this position.

 

Carried

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Vegh

 

 

THAT Item 4 being Development and Infrastructure Service - Engineering Services Report ES 2015-02 dated January 6, 2015, previously adopted by consent be reconsidered.

 

Carried by 2/3 majority

 

16.

Ms. Sharon McKerracher addressed the Committee regarding Development and Infrastructure Services - Engineering Services Report ES 2015-02 related to parking on Queen’s Crescent.

 

 

 

 

 

Ms. McKerracher requested lenience in parking enforcement for the personal support workers who are required to park on town streets.

 

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Kerwin

 

 

THAT the deputation by Ms. Sharon McKerracher regarding Development and Infrastructure Service - Engineering Services Report ES 2015-02 related to parking on Queen’s Crescent be received.

 

Carried

 

17.

Development and Infrastructure Service - Engineering Services Report ES 2015-02 dated January 6, 2015 regarding Queen’s Crescent – Parking Review.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Vegh

 

 

 

THAT Development and Infrastructure Services Report – ES 2015-02 dated January 6, 2015 regarding Queen’s Crescent – Parking Review be received and the following recommendations be adopted:

 

 

 

 

 

 

a) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by deleting the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Queen’s Crescent

West

Queen Street to a point 30 metres south of Queen Street

Anytime

           

 

b) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Queen’s Crescent

West/ South

Queen Street to Pleasantview Avenue

Anytime

 

c) AND THAT the necessary By-law be prepared and submitted to Council for their approval.

 

Carried

 

18.

Development and Infrastructure Service - Engineering Services Report ES 2015-05 dated January 5, 2015 regarding McCaffrey Road – Parking Restrictions.

 

 

 

Councillor Bisanz advised of the need for a stop sign at McCaffrey Road and Rannie Road to slow down traffic in the area.

 

Moved by:      Councillor Bisanz

 

Seconded by: Councillor Sponga

 

 

a) THAT Development and Infrastructure Services Report – ES 2015-05 dated January 5, 2015 regarding McCaffrey Road – Parking Restrictions be received and the following recommendations be adopted:

 

 

 

 

 

 

 

 

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

McCaffrey Road

North

Eagle Street West and the Fire Hall Entrance (125 McCaffrey Road)

Anytime

 

ii) AND THAT the necessary By-law be prepared and submitted to Council for its approval be adopted.

 

Carried

 

19.

Development and Infrastructure Services/Planning and Building Services Report 2015-02 dated February 2, 2015 regarding Glenway Process Report.

 

Discussion ensued and an alternate motion was presented.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Twinney

 

 

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2015-02 dated February 2, 2015 regarding the continued processing of the Marianneville applications for subdivision approval, Official Plan Amendment, Zoning By-law Amendment and Site Plan Approval be received and the following recommendations be adopted:

 

i) THAT Council endorse the processes outlined in Development and Infrastructure Services/Planning and Building Services Report 2015-02;

 

ii) AND THAT staff be directed to prepare a document for the residents of Glenway outlining frequently asked questions related to the Marianneville applications and other development in Ward 7, and upcoming public meetings to be provided at the February 12, 2015 Glenway Preservation Association meeting and subsequently distributed by mail to residents of Ward 7.

 

Carried

 

 

 

 

 

 

 

Councillor Bisanz requested that Mr. Brian Gard from the Glenway Preservation Association address the Committee at this time.

 

20.

Mr. Brian Gard addressed the Committee regarding the Glenway Preservation Association meeting taking place on February 12, 2015.

 

Moved by:      Councillor Bisanz

 

Seconded by: Councillor Taylor

 

 

THAT the deputation by Mr. Brian Gard regarding the Glenway Preservation Association meeting on February 12, 2015 be received.

 

Carried

 

Correspondence & Petitions

 

None.

 

Reports by Regional Representatives

 

None.

 

Notices of Motion

 

None.

 

Motions

 

None.

 

New Business

 

a)

Councillor Twinney inquired about the status of the Traffic Management Report in particular regarding the hospital area. The Commissioner of Development and Infrastructure Services advised that staff are currently working on this report to be distributed at some point this year. The Director of Engineering Services advised that a request has been made in the 2015 budget for consulting services to assist with the completion of the report.

 

 

b)

Regional Councillor Taylor inquired about the possibility of hosting a Council Workshop or Special Committee of the Whole regarding the Draft Fire Department Master Plan. The Chief Administrative Officer advised that he will advise Council on the matter following discussion with the CYFS - Joint Council Committee.

 

The Committee recessed at 2:54 p.m.

 

The Committee reconvened at 3:15 p.m.

 

Regional Councillor Taylor assumed the Chair.

 

Closed Session

 

Moved by:      Councillor Sponga

Seconded by: Councillor Broome-Plumley

 

THAT the Committee of the Whole resolve into a Closed Session for the purpose of discussing employee negotiations.

 

Carried

 

The Committee resolved into Closed Session at 3:16 p.m.

 

The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.

 

The Committee of the Whole resumed into Public Session at 4:01 p.m. 

 

The Chair reiterated that the reason for closing the meeting to the public was to discuss an Employee Negotiations (Benefits Policy) matter.

 

Adjournment

 

Moved by:      Councillor Broome-Plumley

 

Seconded by: Councillor Bisanz

 

 

THAT the meeting adjourn.

 

Carried

 

There being no further business, the meeting adjourned at 4:02 p.m.

 

 

 

 

 

 

John Taylor, Acting Mayor

 

Andrew Brouwer, Town Clerk