Town of Newmarket

Minutes

Committee of the Whole

Meeting #:
Date:	Monday, September 23, 2019
Time:	12:30 P.m. - 3:30 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon (12:30 PM - 2:35 PM)
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz (12:34 PM - 3:55 PM)

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• C. Service, Acting Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• R. Prudhomme, Director of Engineering Services
• J. Unger, Acting Director of Planning & Building Services
• F. Scott, Manager of Regulatory Services
• A. Cammaert, Acting Manager of Planning Services
• J. Grossi, Legislative Coordinator

For consideration by Council on September 30, 2019.
The meeting was called to order at 12:30 PM.
The Committee of the Whole recessed at 2:35 PM and reconvened at 2:48 PM.
Mayor Taylor in the Chair.

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1.

Additions & Corrections to the Agenda

The Clerk advised of the following additions to the revised agenda:

• Item 4.2: The presentation regarding the deputation by Brandon Lincz & Nicholas Campney for the Sign Variance Applications for 1065 Davis Drive & 534 Davis Drive was distributed with the addendum
• Item 4.3: Deputation by Cheng Qian regarding the Sign Variance Application for 1065 Davis Drive
• Item 4.4: Deputation by Glen Langford regarding the Sign Variance Application for 1065 Davis Drive
• Item 4.5: Deputation by Doug Armour regarding the Sign Variance Application for 1065 Davis Drive
• Item 5.7: Town-Wide Mitigation Strategy - Traffic Calming Policy Public Consultation Report added at the request of Councillor Kwapis

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the additions to the agenda be approved.
  
  Carried

2.

Declarations of Pecuniary Interest

None.

3.

Presentations & Recognitions

3.1

EA Danby Award - Solar-Powered Smart Bench Project

Todd Coles, City Clerk, Vaughan and AMCTO Zone 4 Board Director was in attendance to present the EA Danby Award to Staff for the Solar-Powered Smart Bench Project.

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the presentation provided by Todd Coles on behalf of AMCTO regarding the EA Danby Award be received. 
  
  Carried

3.2

Established Neighborhoods Compatibility Study Background Report

The Planner introduced Blair Scorgie and outlined previous projects that SvN has worked with the Town of Newmarket on. 

Blair Scorgie, SvN, provided a presentation regarding the Established Neighbourhoods Comparability Study, which outlined the purpose and processes of the study, public consultation opportunities, and neighbourhood classification information. 

Members of Council queried the consultant regarding the relationship between the Established Neighbourhoods Compatibility Study and the Interim Control By-law, and the timelines for this project.

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Bisanz
  1. That the presentation provided by Blair Scorgie of SvN regarding the Established Neighbourhoods Comparability Study Background report be received. 
  
  Carried

3.3

Urban Forestry Management Plan

Note: This item was dealt with under sub-item 5.1. Please see sub-item 5.1 for motion.

The Supervisor of Forestry provided a presentation regarding the Urban Forestry Management Plan which outlined the guiding principles, five year goals, and identified recommendations. 

Members of Council queried Staff regarding the tree canopy targets, budget impacts, and potential collaboration opportunities.

3.4

Implementation of the Administrative Monetary Penalty System

Note: This item was dealt with under sub-item 5.2. Please see sub-item 5.2 for motion.

The Manager of Regulatory Services provided a presentation regarding the Implementation of the Administrative Monetary Penalty System (AMPS) which outlined the current Provincial Offences Act (POA) process and the proposed AMPS model. He outlined the benefits and implementation process of AMPS, and provided next steps.

Members of Council queried Staff regarding the letters sent through the AMPS model, options to dispute a ticket, and the implementation timeline.

4.

Deputations

4.1

Commencement of Urban Centres Secondary Plan and Zoning By-law Amendments

Taylor Pratt-Dafoe, The Jones Consulting Group Ltd., provided a deputation on behalf of 1925002 Ontario Inc. regarding the Commencement of Urban Centres Secondary Plan and Zoning By-law Amendments. She outlined their objection to the proposed zoning by-law amendment that would affect the designation and future development opportunities for 460 Davis Drive.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Morrison
  1. That the deputation provided by Taylor Pratt-Dafoe of The Jones Consulting Group Ltd. regarding the Commencement of Urban Centres Secondary Plan and Zoning By-law Amendments be received. 
  
  Carried

4.2

Sign Variance for 1065 Davis Drive & 534 Davis Drive

Note: This item was dealt with under sub-item 4.5. Please see sub-item 4.5 for motion. 

Brandon Lincz and Nicholas Campney of Pattison Signs provided a deputation regarding the sign variance applications for 1065 Davis Drive & 534 Davis Drive. They outlined the variances being requested, the proposed locations of the signs, and the billboard technology.

4.3

Sign Variance for 1065 Davis Drive & 534 Davis Drive

Note: This item was dealt with under sub-item 4.5. Please see sub-item 4.5 for motion. 

Cheng Qian, Media Resources, provided a deputation regarding the billboard technology for the 1065 Davis Drive application. He demonstrated the brightness of the sign at different angles and site lines.

4.4

Sign Variance for 1065 Davis Drive & 534 Davis Drive

Note: This item was dealt with under sub-item 4.5. Please see sub-item 4.5 for motion. 

Glen Langford provided a deputation opposing the sign variance application for 1065 Davis Drive due to driver distraction and the safety of the intersection.

4.5

Sign Variance for 1065 Davis Drive & 534 Davis Drive

Doug Armour provided a deputation opposing the sign variance application for 1065 Davis Drive and expressed concerns with the site lines from his property.

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That deputation sub-items 4.2, 4.3, 4.4 and 4.5 regarding the Sign Variance for 1065 Davis Drive & 534 Davis Drive be received.
  
  Carried

5.

Consent Items

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That sub-items 5.4, 5.8, 5.9, 5.10, 5.11, 5.12, 5.13, and 5.14 be adopted on consent. See following sub-items 5.1, 5.2, 5.3, 5.5, 5.6 and 5.7 for motions.
  
  Carried

5.1

Urban Forestry Management Plan

• An alternate motion was presented and is noted below in bold. 

  Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Simon
  1. That the report entitled Urban Forestry Management Plan dated September 23, 2019 be received; and,
  2. That the presentation provided by the Supervisor of Forestry regarding the Urban Forestry Management Plan be received; and,
  3. That the Urban Forestry Management Plan be adopted; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution, subject to annual budget considerations.
  
  Carried

5.2

Implementation of the Administrative Monetary Penalty System

• An alternate motion was presented and is noted below in bold. 

  Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the report entitled, Implementation of the Administrative Monetary Penalty System dated September 23, 2019 be received; and,
  2. That the presentation provided by the Manager of Regulatory Services regarding the Implementation of the Administrative Monetary Penalty System be received; and,
  3. That Council repeals Parking By-law 1993-62 as amended; and,
  4. That Council adopts Parking By-law 2019-XX and Administrative Monetary Penalty System By-law 2019-XX; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.3

Commencement of Urban Centres Secondary Plan and Zoning By-law Amendments

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the report entitled Urban Centres Secondary Plan and Zoning By-law Amendments: Recommend to Public Meeting, dated September 23, 2019 be received; and,
  2. That the Secondary Plan Amendment and a Zoning By-law Amendment generally described in Report 2019-85 be referred to a combined public meeting as required by the Planning Act; and,
  3. That following the public meeting, issues identified in this Report, together with comments of the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to Committee of the Whole, if required; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.4

2020 Council and Committee of the Whole Meeting Schedule

• 1. That the report entitled 2020 Council and Committee of the Whole Meeting Schedule dated September 23, 2019 be received; and,
  2. That the 2020 Council and Committee of the Whole Meeting Schedule be adopted; and,
  3. That, unless otherwise required, Committee of the Whole meetings continue to commence at 12:30 PM; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.5

Preliminary Staff Report - 1095 Stellar Drive

• Moved by: Councillor Morrison
  Seconded by: Councillor Twinney
  1. That the report entitled Zoning By-law Amendment 1095 Stellar Drive dated September 23, 2019 be received; and,
  2. That the application for Zoning By-Law amendment, as submitted by St. Philopateer and St. Demiana Coptic Orthodox Church for subject property 1095 Stellar Drive, be referred to a statutory public meeting; and,
  3. That following the public meeting, issues identified in this report, together with comments from the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required; and,
  4. That the applicant be notified of this action.
  
  Carried

5.6

Provincial Policy Statement Review – Proposed Policies

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Morrison
  1. That the report entitled Provincial Policy Statement Review – Proposed Policies dated September 23, 2019, be received; and,
  2. That the report entitled Provincial Policy Statement Review – Proposed Policies dated September 23, 2019, be submitted to the province as feedback no later than the October 21, 2019 commenting deadline; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.7

Town-Wide Mitigation Strategy - Traffic Calming Policy Public Consultation Report

• An alternate motion was presented and is noted below in bold. 

  Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the information report entitled Town-Wide Mitigation Strategy - Traffic Calming Policy Public Consultation Report be received for information.
  2. That Staff report back to Council within 12 months regarding more information on pilot projects concerning various initiatives raised in this report.
  
  Carried

5.8

Accessibility Advisory Committee Meeting Minutes of June 20, 2019

• 1. That the Accessibility Advisory Committee Meeting Minutes of June 20, 2019 be received.
  
  

5.9

Appointment Committee Meeting Minutes of June 10, 2019

• 1. That the Appointment Committee Meeting Minutes of June 10, 2019 be received. 
  
  

5.10

Appointment Committee Meeting (Closed Session) Minutes of June 10, 2019

• 1. That the Appointment Committee Meeting (Closed Session) Minutes of June 10, 2019 be received.
  
  

5.11

Central York Fire Services – Joint Council Committee Meeting Minutes of May 15, 2019

• 1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of May 15, 2019 be received. 
  
  

5.12

Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of May 15, 2019

• 1. That the Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of May 15, 2019 be received. 
  
  

5.13

Heritage Newmarket Advisory Committee Meeting Minutes of June 4, 2019

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of June 4, 2019 be received. 
  
  

5.14

Main Street District Business Improvement Area Board of Management Meeting Minutes of July 10, 2019 & July 17, 2019

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of July 10, 2019 & July 17, 2019 be received. 
  
  

6.

Action Items

6.1

Sign Variance for 1065 Davis Drive & 534 Davis Drive

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Twinney
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled Sign Variance Applications for 1065 Davis Drive & 534 Davis Drive dated September 23, 2019 be received;
  2. That Council deny sign variance applications for 1065 Davis Drive and 534 Davis Drive; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

7.

Reports by Regional Representatives

None.

8.

Notices of Motions

None.

9.

Motions

None.

10.

New Business

10.1

All-Way Stop at Dover Crescent and Burford Street

Councillor Morrison advised that he had received complaints regarding traffic that the intersection of Dover Crescent and Burford Street, and that residents have requested an all-way stop at this location.

• Moved by: Councillor Morrison
  Seconded by: Councillor Woodhouse
  1. That the traffic issue related to an all-way stop at Dover Crescent and Burford Street be referred to Staff.
  
  Carried

10.2

Derelict Properties

Councillor Woodhouse advised of concerns regarding derelict properties in Newmarket and inquired about demolition requirements.

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Bisanz
  1. That Staff circulate an information report related to derelict properties, including information regarding demolition requirements and any impediments that may apply.
  
  Carried

11.

Closed Session

Mayor Taylor advised there was no requirement for a Closed Session.

12.

Public Hearing Matter

None.

13.

Adjournment

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That the meeting be adjourned at 3:55 PM.
  
  Carried