Town of Newmarket

Agenda

Special Committee of the Whole

Meeting #:
Date:	Monday, December 10, 2018
Time:	10:00 A.m. - 12:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Declarations of Pecuniary Interest

2.

Presentation

2.1

Financial Services Overview

Note: Mike Mayes, Director of Financial Services will be present to provide a presentation.

• 1. That the presentation be received. 

3.

Consent Items

• 1. That the following items be adopted on consent.

3.1

Financial Sustainability

3.1.1

Financial Sustainability Update 

• 1. That the report entitled Financial Sustainability Update dated December 10, 2018 be received for information.

3.1.2

Debt Retirement

• 1. That the report entitled Debt Retirement dated December 10, 2018 be received; and,
  2. That the outstanding balance on the long-term debt for the Operations Centre be repaid to the Regional Municipality of York on or before April 29, 2019; and .
  3. That the repayment be funded as outlined in this report; and
  4. That the Treasurer be authorized to take whatever actions are required to comply with these directives.

3.1.3

Elman Campbell Museum Fund

• 1. That the report entitled Elman Campbell Museum Fund dated November 19, 2018 be received; and,
  2. That this fund be renamed from a “Trust Fund” to The Elman Campbell Museum Fund; and,
  3. That the balance in the fund be transferred to the Town of Newmarket’s reserve fund bank account and be accounted for as a reserve fund effective January 1, 2019; and,
  4. That the restrictions as set out in the original agreement be maintained; and
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

3.2

Fees and Charges

3.2.1

2019 Fees & Charges Overview 

• 1. That the report entitled 2019 Fees & Charges Overview dated December 10, 2018 be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

3.2.2

2019 Water and Wastewater Rates

• 1. That the report entitled 2019 Water and Wastewater Rates dated December 10, 2018 be received; and,
  2. That the attached Schedule “A” being the Town of Newmarket Water and Wastewater Rates, be approved and adopted by by-law; and,
  3. That the Water and Wastewater Rates adjustments come into full force and effect as of January 1, 2019.

3.2.3

2019 Stormwater Rates 

• 1. That the report entitled 2019 Stormwater Rates dated December 10, 2018 be received; and,
  2. That the attached Schedule ‘A’ being the Town of Newmarket 2019 Stormwater Rates be approved and adopted by by-law; and,
  3. That the new Stormwater Rates come into full force and effect as of January 1, 2019.

3.2.4

2019 Recreation & Culture Rates & Fees

• 1. That the report entitled 2019 Recreation & Culture Rates & Fees dated Nov 28, 2018 be received; and,
  2. That the 2019 Recreation & Culture Fees & Charges be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

3.2.5

Building Permit Fees (Information Report)

Note: Attached for information purposes.

3.2.6

2019 User Fees and Charges – Planning Act Fees

• 1. That the report entitled 2019 User Fees and Charges – Planning Act Fees dated November 19, 2018 be received; and,
  2. That the attached Schedule ‘A’ being the Town of Newmarket 2019 Planning Application Fees Schedule be approved and adopted by by-law; and,
  3. That the fee adjustments come into full force and effect as of January 1, 2019.

3.2.7

2019 User Fees and Charges – Fire Services

• 1. That the report entitled 2019 User Fees and Charges – Fire Services be received; and,
  2. That the attached Schedule ‘A’ being the Town of Newmarket 2019 Fire Services Fees Schedule be approved; and,
  3. That the fee adjustments come into full force and effect January 1, 2019.

3.2.8

2019 User Fees and Charges - General

• 1. That the report entitled 2019 User Fees and Charges – General dated November 19, 2018 be received; and,
  2. That the attached Schedules ‘A’, ‘B’, ‘C’, ‘D’, ‘E’ and ‘F’ marked as the Town of Newmarket 2019 All Departments, Corporate Services – Finance & Procurement & IT, Legal Services, Public Works Services, Engineering Services and Legislative Services – General Fees and Charges respectively, be approved and adopted by by-law; and,
  3. That the fee adjustments come into full force and effect as of January 1, 2019; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

3.3

2019 Budget

3.3.1

2019 Budget Process & Target

• 1. That the report entitled 2019 Budget Process & Target dated November 19, 2018 be received; and,
  2. That the proposed budget schedule with a target budget adoption date of March 4, 2019 be approved; and,
  3. That the proposed public engagement plan for the budget be adopted; and,
  4. That Council set targets for the 2019 budget based on the recommended structure. 

3.3.2

2019 Interim Appropriations

• 1. That the report entitled 2019 Interim Appropriations dated November 19, 2018 be received for information purposes.

4.

Adjournment

• 1. That the meeting be adjourned.