Town of Newmarket Agenda Special Committee of the Whole Meeting #:Date:Monday, December 10, 2018Time: 10:00 A.m. - 12:00 P.m.Location:Council ChambersMunicipal Offices395 Mulock DriveNewmarket, ON L3Y 4X71.Declarations of Pecuniary Interest2.Presentation2.1Financial Services Overview1.Sp CoW Dec 10 2018.pdfNote: Mike Mayes, Director of Financial Services will be present to provide a presentation. That the presentation be received. 3.Consent Items That the following items be adopted on consent. 3.1Financial Sustainability3.1.1Financial Sustainability Update 1.Financial Sustainability Report - 2018-75.pdf That the report entitled Financial Sustainability Update dated December 10, 2018 be received for information. 3.1.2Debt Retirement1.Debt Retirement Report - 2018-76.pdf2.Appendix A.pdf That the report entitled Debt Retirement dated December 10, 2018 be received; and, That the outstanding balance on the long-term debt for the Operations Centre be repaid to the Regional Municipality of York on or before April 29, 2019; and . That the repayment be funded as outlined in this report; and That the Treasurer be authorized to take whatever actions are required to comply with these directives. 3.1.3Elman Campbell Museum Fund1.Museum Fund Report - 2018-77.pdf2.Appendix A(1).pdf That the report entitled Elman Campbell Museum Fund dated November 19, 2018 be received; and, That this fund be renamed from a “Trust Fund” to The Elman Campbell Museum Fund; and, That the balance in the fund be transferred to the Town of Newmarket’s reserve fund bank account and be accounted for as a reserve fund effective January 1, 2019; and, That the restrictions as set out in the original agreement be maintained; and That Staff be authorized and directed to do all things necessary to give effect to this resolution. 3.2Fees and Charges3.2.12019 Fees & Charges Overview 1.2019 Fees Charges Overview Report - 2018-78.pdf That the report entitled 2019 Fees & Charges Overview dated December 10, 2018 be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 3.2.22019 Water and Wastewater Rates1.Water and Wastewater Rates for 2019 - 2018-79.pdf2.Attachment 2019 Water and Wastewater Rates.pdf That the report entitled 2019 Water and Wastewater Rates dated December 10, 2018 be received; and, That the attached Schedule “A” being the Town of Newmarket Water and Wastewater Rates, be approved and adopted by by-law; and, That the Water and Wastewater Rates adjustments come into full force and effect as of January 1, 2019. 3.2.32019 Stormwater Rates 1.Stormwater Rates for 2019 - 2018-80.pdf2.Attachment 2019 Stormwater Rates.pdf That the report entitled 2019 Stormwater Rates dated December 10, 2018 be received; and, That the attached Schedule ‘A’ being the Town of Newmarket 2019 Stormwater Rates be approved and adopted by by-law; and, That the new Stormwater Rates come into full force and effect as of January 1, 2019. 3.2.42019 Recreation & Culture Rates & Fees1.2019 Recreation Fees and Charges - 2018-81.pdf2.2019 Rates and Fees- Recreation Culture Services - for finance.pdf That the report entitled 2019 Recreation & Culture Rates & Fees dated Nov 28, 2018 be received; and, That the 2019 Recreation & Culture Fees & Charges be approved; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 3.2.5Building Permit Fees (Information Report)1.Building Permit Fees for 2019.pdfNote: Attached for information purposes.3.2.62019 User Fees and Charges – Planning Act Fees1.Planning Act Fees for 2019 - 2018-82.pdf2.2019 Planning Fees Charges.pdf That the report entitled 2019 User Fees and Charges – Planning Act Fees dated November 19, 2018 be received; and, That the attached Schedule ‘A’ being the Town of Newmarket 2019 Planning Application Fees Schedule be approved and adopted by by-law; and, That the fee adjustments come into full force and effect as of January 1, 2019. 3.2.72019 User Fees and Charges – Fire Services1.User Fees and Charges Fire 2019 - 2018-83.pdf2.2019 Fire Services Fees Charges.pdf That the report entitled 2019 User Fees and Charges – Fire Services be received; and, That the attached Schedule ‘A’ being the Town of Newmarket 2019 Fire Services Fees Schedule be approved; and, That the fee adjustments come into full force and effect January 1, 2019. 3.2.82019 User Fees and Charges - General1.User Fees and Charges General 2019 - 2018-84.pdf2.Sch A 2019 General.pdf3.Sch B 2019 Finance IT Procurement.pdf4.Sch C 2019 Legal Services Fees Charges.pdf5.Sch D Public Works Fees Charges.pdf6.Sch E 2019 Engineering Services Fees Charges.pdf7.Sch F 2019 Legislative Services - General Fees.pdf That the report entitled 2019 User Fees and Charges – General dated November 19, 2018 be received; and, That the attached Schedules ‘A’, ‘B’, ‘C’, ‘D’, ‘E’ and ‘F’ marked as the Town of Newmarket 2019 All Departments, Corporate Services – Finance & Procurement & IT, Legal Services, Public Works Services, Engineering Services and Legislative Services – General Fees and Charges respectively, be approved and adopted by by-law; and, That the fee adjustments come into full force and effect as of January 1, 2019; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 3.32019 Budget3.3.12019 Budget Process & Target1.Budget Process Target 2019 - 2018-85.pdf2.Appendix A v2.pdf3.Appendix B Comments.pdf That the report entitled 2019 Budget Process & Target dated November 19, 2018 be received; and, That the proposed budget schedule with a target budget adoption date of March 4, 2019 be approved; and, That the proposed public engagement plan for the budget be adopted; and, That Council set targets for the 2019 budget based on the recommended structure. 3.3.22019 Interim Appropriations1.Interim Appropriations - 2018-86.pdf That the report entitled 2019 Interim Appropriations dated November 19, 2018 be received for information purposes. 4.Adjournment That the meeting be adjourned. No Item Selected This item has no attachments1.Building Permit Fees for 2019.pdf1.2019 Fees Charges Overview Report - 2018-78.pdf1.2019 Recreation Fees and Charges - 2018-81.pdf2.2019 Rates and Fees- Recreation Culture Services - for finance.pdf1.Budget Process Target 2019 - 2018-85.pdf2.Appendix A v2.pdf3.Appendix B Comments.pdf1.Debt Retirement Report - 2018-76.pdf2.Appendix A.pdf1.Financial Sustainability Report - 2018-75.pdf1.Interim Appropriations - 2018-86.pdf1.Museum Fund Report - 2018-77.pdf2.Appendix A(1).pdf1.Planning Act Fees for 2019 - 2018-82.pdf2.2019 Planning Fees Charges.pdf1.Stormwater Rates for 2019 - 2018-80.pdf2.Attachment 2019 Stormwater Rates.pdf1.User Fees and Charges Fire 2019 - 2018-83.pdf2.2019 Fire Services Fees Charges.pdf1.User Fees and Charges General 2019 - 2018-84.pdf2.Sch A 2019 General.pdf3.Sch B 2019 Finance IT Procurement.pdf4.Sch C 2019 Legal Services Fees Charges.pdf5.Sch D Public Works Fees Charges.pdf6.Sch E 2019 Engineering Services Fees Charges.pdf7.Sch F 2019 Legislative Services - General Fees.pdf1.Water and Wastewater Rates for 2019 - 2018-79.pdf2.Attachment 2019 Water and Wastewater Rates.pdf1.Sp CoW Dec 10 2018.pdf