Town of NewmarketAgendaCommittee of the Whole - ElectronicMeeting #:Date:Monday, November 16, 2020Time: 1:00 P.m. - 6:00 P.m.Location:Streamed live from the Municipal Offices395 Mulock DriveNewmarket, ON L3Y 4X71.Notice At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings. Public Input Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available. Email your correspondence to clerks@newmarket.ca by end of day on Wednesday, November 11, 2020. Written correspondence received by this date will form part of the public record; or, Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to clerks@newmarket.ca. 2.Additions & Corrections to the Agenda Note: Additional items are marked by an asterisk*.3.Conflict of Interest Declarations 4.Presentations & Recognitions 5.Deputations 5.1Remote Deputation - Proposed Trail from Yonge Street to Rita's Avenue Note: Melanie Bell will be in attendance to provide a deputation on this matter. This item is related to item 6.3. That the remote deputation provided by Melanie Bell regarding the Proposed Trail from Yonge Street to Rita's Avenue be received. 6.Consent Items 6.1Amendments to Marianneville Inflow and Infiltration Reduction Agreement and Shining Hill Up-Fronting Servicing Allocation Agreement 1.Marianneville and Shinning Hill I and I Agreements .pdf2.Attachment 1 IIReduction Location_Oct2020_Final.pdf That the report entitled Amendments to Marianneville Inflow and Infiltration (I&I) Reduction Agreement and Shining Hill Servicing Allocation Agreement dated November 16, 2020 be received; and, That Council authorize the Commissioner of Development and Infrastructure Services to amend the tri-party agreement made between the Regional Municipality of York, Town of Newmarket and Marianneville Developments Limited to include added lands and revised servicing capacity limits through I&I reduction as described in this report; and, That Council delegate the authority to the Commissioner of Development and Infrastructure Services to make future amendments to the tri-party agreement made between the Regional Municipality of York, Town of Newmarket and Marianneville Developments Limited and provide a briefing to Council on the nature of the amendment(s); and, That Council authorize the Commissioner of Development and Infrastructure Services to amend the agreement made between the Town of Newmarket and 16250 Yonge Street Inc. and Shining Hill (St. John’s) Inc. by extending the repayment deadline from December 1, 2020 to December 1, 2021; and, That this report be forwarded to the Regional Municipality of York, Marianneville Developments Limited, 16250 Yonge Street Inc. and Shining Hill Homes (St. John’s) Inc.; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.2Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary 1.Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary Report .pdf2.Appendix A - Third Quarter Operating Results.pdf3.Appendix B - Third Quarter Water, Wastewater, Stormwater Operating Results.pdf4.Appendix C - Third Quarter Capital Expenditures.pdf5.Appendix D - Capital Spending Authority (CSA) Revisions.pdf6.Appendix E - Investment Summary for the Nine Months Ended September 30, 2020.pdf That the report entitled Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary Report dated November 16, 2020 be received; and, That changes to the 2020 capital program, and additions to the 2021 capital program be made as detailed in this report; and, That staff be authorized and directed to do all things necessary to give effect to this resolution. 6.3Proposed Trail from Yonge Street to Rita's Avenue 1.Proposed Trail from Yonge Street to Ritas Avenue.pdf2.Attachment 1 - Option 1 Cost Estimate good.pdf3.Attachment 2 - Option 2 Cost Estimate good.pdf4.Attachment 3 - Option 3 Cost Estimate good.pdf5.Attachment 4 - Trail Network Map.pdf That the report entitled Proposed Trail from Yonge Street to Rita’s Avenue dated November 16, 2020 be received; and, That the improvements to the existing trail and sidewalk connections as outlined in this report (Option 3) be approved as an alternative to a connection from Rita’s Avenue to Yonge Street through the conveyed lands as previously presented (Options 1 and 2); and, That the budget necessary to complete the improvements to the existing trail be considered as part of future budget considerations; and That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.3.1Correspondence - Glen and Erlinda Sparkes 1.Correspondence - Glen and Erlinda Sparkes.pdf That the correspondence provided by Glen and Erlinda Sparkes regarding the Proposed Trail from Yonge Street to Rita's Avenue be received. 6.4Asset Naming Recommendation - Frank Williams 1.Asset Naming Recommendation - Frank Williams .pdf2.Location of Poppy Lane Park.pdf3.Frank Williams Park naming application_Redacted.pdf That the report entitled Asset Naming Recommendation – Frank Williams Park dated November 16, 2020 be received; and, That staff be directed to formally name the park Frank Williams Park (currently known as Poppy Lane Park) and advise the Crosby family who requested consideration of this naming opportunity; and, That staff plan a park naming ceremony for spring of 2021; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.5Updated Amendments to the Administrative Monetary Penalty System 1.Updated Amendments to the Administrative Monetary Penalty System.pdf2.Revised Attachment 1 – Amended AMPS By-law 2019-62, Schedule A.pdfNote: A revised version of Attachment 1 – Amended AMPS By-law 2019-62, Schedule A has been attached. That the report entitled Updated Amendments to the Administrative Monetary Penalty System dated November 16, 2020 be received; and, That Council amend AMPS By-law 2019-62; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.6Service Delivery Responses in line with Provincial Covid-19 Guidelines 1.Service Delivery Responses in line with Provincial Covid-19 Guidelines.pdf2.moh-covid-19-response-framework-keeping-ontario-safe-and-open-en-2020-11-03-v2b.pdf That the report entitled Service Delivery Responses in line with Provincial Covid-19 Responses dated November 16, 2020 be received; and, That the recommendations included within the context of the report be approved, recognizing that budget impacts can be further examined through the budget process; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.7Item 6.3 from the draft Central York Fire Service - Joint Council Committee meeting minutes of November 3, 2020: By-Law Authorizing Participation in the Province of Ontario Mutual Aid Plan 1.Fire Report JCC-2020-09 BY-Law to Authorizing Participation in the Mutual Aid Plan.pdf2.Ontario Mutual Aid Plan - Final V 08-03-2018.pdf3.By-Law 2020-XX participate in the Province of Ontario Mutual Aid Plan.pdfThe Joint Council Committee recommends: That Fire Services Report JCC-2020-09 be received for information; and, That Council enact a By-Law to authorize the participation of Central York Fire Services in the Province of Ontario Mutual Aid Plan. 6.8Central York Fire Services – Joint Council Committee Meeting Minutes of September 1, 2020 and October 13, 2020 1.Post-Meeting Minutes - JCC_Sep01_2020 - English.pdf2.Post-Meeting Minutes - JCC_Oct13_2020 - English.pdf That the Central York Fire Services – Joint Council Committee Meeting Minutes of September 1, 2020 and October 13, 2020 be received. 6.9Audit Committee Meeting Minutes of July 14, 2020 1.Post-Meeting Minutes - AUDIT_Jul14_2020 - English.pdf That the Audit Committee Meeting Minutes of July 14, 2020 be received. 6.10Main Street District Business Improvement Area Board of Management Meeting Minutes of March 11, 2020 and September 16, 2020 1.Post-Meeting Minutes - BIA_Mar11_2020 - English.pdf2.Post-Meeting Minutes - BIA_Sep16_2020 - English.pdf That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 11, 2020 and September 16, 2020 be received. 6.11Newmarket Public Library Board Meeting Minutes of September 16, 2020 1.Post-Meeting Minutes - NPLB_Sep16_2020 - English.pdf That the Newmarket Public Library Board Meeting Minutes of September 16, 2020 be received. 7.Action Items 8.Notices of Motion 9.Motions Where Notice has Already been Provided 10.New Business 11.Closed Session (if required) 11.1Audit Committee Meeting (Closed Session) Minutes of July 14, 2020 Public Comments: That the Audit Committee Meeting (Closed Session) Minutes of July 14, 2020 be received. 11.2Asset Naming Recommendation - Frank Williams Public Comments: Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001.12.Adjournment No Item Selected This item has no attachments1.Post-Meeting Minutes - BIA_Mar11_2020 - English.pdf2.Post-Meeting Minutes - BIA_Sep16_2020 - English.pdf1.Post-Meeting Minutes - NPLB_Sep16_2020 - English.pdf1.Post-Meeting Minutes - JCC_Sep01_2020 - English.pdf2.Post-Meeting Minutes - JCC_Oct13_2020 - English.pdf1.Fire Report JCC-2020-09 BY-Law to Authorizing Participation in the Mutual Aid Plan.pdf2.Ontario Mutual Aid Plan - Final V 08-03-2018.pdf3.By-Law 2020-XX participate in the Province of Ontario Mutual Aid Plan.pdf1.Post-Meeting Minutes - AUDIT_Jul14_2020 - English.pdf1.Marianneville and Shinning Hill I and I Agreements .pdf2.Attachment 1 IIReduction Location_Oct2020_Final.pdf1.Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary Report .pdf2.Appendix A - Third Quarter Operating Results.pdf3.Appendix B - Third Quarter Water, Wastewater, Stormwater Operating Results.pdf4.Appendix C - Third Quarter Capital Expenditures.pdf5.Appendix D - Capital Spending Authority (CSA) Revisions.pdf6.Appendix E - Investment Summary for the Nine Months Ended September 30, 2020.pdf1.Asset Naming Recommendation - Frank Williams .pdf2.Location of Poppy Lane Park.pdf3.Frank Williams Park naming application_Redacted.pdf1.Proposed Trail from Yonge Street to Ritas Avenue.pdf2.Attachment 1 - Option 1 Cost Estimate good.pdf3.Attachment 2 - Option 2 Cost Estimate good.pdf4.Attachment 3 - Option 3 Cost Estimate good.pdf5.Attachment 4 - Trail Network Map.pdf1.Updated Amendments to the Administrative Monetary Penalty System.pdf2.Revised Attachment 1 – Amended AMPS By-law 2019-62, Schedule A.pdf1.Service Delivery Responses in line with Provincial Covid-19 Guidelines.pdf2.moh-covid-19-response-framework-keeping-ontario-safe-and-open-en-2020-11-03-v2b.pdf1.Correspondence - Glen and Erlinda Sparkes.pdf