Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:
Date:	Monday, November 16, 2020
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Wednesday, November 11, 2020. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

5.

Deputations

5.1

Remote Deputation - Proposed Trail from Yonge Street to Rita's Avenue

Note: Melanie Bell will be in attendance to provide a deputation on this matter. This item is related to item 6.3.

• 1. That the remote deputation provided by Melanie Bell regarding the Proposed Trail from Yonge Street to Rita's Avenue be received. 

6.

Consent Items

6.1

Amendments to Marianneville Inflow and Infiltration Reduction Agreement and Shining Hill Up-Fronting Servicing Allocation Agreement

• 1. That the report entitled Amendments to Marianneville Inflow and Infiltration (I&I) Reduction Agreement and Shining Hill Servicing Allocation Agreement dated November 16, 2020 be received; and,
  2. That Council authorize the Commissioner of Development and Infrastructure Services to amend the tri-party agreement made between the Regional Municipality of York, Town of Newmarket and Marianneville Developments Limited to include added lands and revised servicing capacity limits through I&I reduction as described in this report; and,
  3. That Council delegate the authority to the Commissioner of Development and Infrastructure Services to make future amendments to the tri-party agreement made between the Regional Municipality of York, Town of Newmarket and Marianneville Developments Limited and provide a briefing to Council on the nature of the amendment(s); and,
  4. That Council authorize the Commissioner of Development and Infrastructure Services to amend the agreement made between the Town of Newmarket and 16250 Yonge Street Inc. and Shining Hill (St. John’s) Inc. by extending the repayment deadline from December 1, 2020 to December 1, 2021; and,
  5. That this report be forwarded to the Regional Municipality of York, Marianneville Developments Limited, 16250 Yonge Street Inc. and Shining Hill Homes (St. John’s) Inc.; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.2

Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary

• 1. That the report entitled Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary Report dated November 16, 2020 be received; and,
  2. That changes to the 2020 capital program, and additions to the 2021 capital program be made as detailed in this report; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

Proposed Trail from Yonge Street to Rita's Avenue

• 1. That the report entitled Proposed Trail from Yonge Street to Rita’s Avenue dated November 16, 2020 be received; and,
  2. That the improvements to the existing trail and sidewalk connections as outlined in this report (Option 3) be approved as an alternative to a connection from Rita’s Avenue to Yonge Street through the conveyed lands as previously presented (Options 1 and 2); and,
  3. That the budget necessary to complete the improvements to the existing trail be considered as part of future budget considerations; and
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3.1

Correspondence - Glen and Erlinda Sparkes

• 1. That the correspondence provided by Glen and Erlinda Sparkes regarding the Proposed Trail from Yonge Street to Rita's Avenue be received. 

6.4

Asset Naming Recommendation - Frank Williams

• 1. That the report entitled Asset Naming Recommendation – Frank Williams Park dated November 16, 2020 be received; and,
  2. That staff be directed to formally name the park Frank Williams Park (currently known as Poppy Lane Park) and advise the Crosby family who requested consideration of this naming opportunity; and,
  3. That staff plan a park naming ceremony for spring of 2021; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

Updated Amendments to the Administrative Monetary Penalty System

Note: A revised version of Attachment 1 – Amended AMPS By-law 2019-62, Schedule A has been attached. 

• 1. That the report entitled Updated Amendments to the Administrative Monetary Penalty System dated November 16, 2020 be received; and,
  2. That Council amend AMPS By-law 2019-62; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

Service Delivery Responses in line with Provincial Covid-19 Guidelines

• 1. That the report entitled Service Delivery Responses in line with Provincial Covid-19 Responses dated November 16, 2020 be received; and,
  2. That the recommendations included within the context of the report be approved, recognizing that budget impacts can be further examined through the budget process; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.7

Item 6.3 from the draft Central York Fire Service - Joint Council Committee meeting minutes of November 3, 2020: By-Law Authorizing Participation in the Province of Ontario Mutual Aid Plan

• The Joint Council Committee recommends:

  1. That Fire Services Report JCC-2020-09 be received for information; and,
  2. That Council enact a By-Law to authorize the participation of Central York Fire Services in the Province of Ontario Mutual Aid Plan.

6.8

Central York Fire Services – Joint Council Committee Meeting Minutes of September 1, 2020 and October 13, 2020

• 1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of September 1, 2020 and October 13, 2020 be received. 

6.9

Audit Committee Meeting Minutes of July 14, 2020

• 1. That the Audit Committee Meeting Minutes of July 14, 2020 be received.

6.10

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 11, 2020 and September 16, 2020

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 11, 2020 and September 16, 2020 be received.

6.11

Newmarket Public Library Board Meeting Minutes of September 16, 2020

• 1. That the Newmarket Public Library Board Meeting Minutes of September 16, 2020 be received. 

7.

Action Items

8.

Notices of Motion

9.

Motions Where Notice has Already been Provided

10.

New Business

11.

Closed Session (if required)

11.1

Audit Committee Meeting (Closed Session) Minutes of July 14, 2020

• 1. That the Audit Committee Meeting (Closed Session) Minutes of July 14, 2020 be received.

11.2

Asset Naming Recommendation - Frank Williams

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001.

12.

Adjournment