Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:
Date:
Time:
-
Location:
Streamed live from the Municipal Offices
395 Mulock Drive
Newmarket, ON L3Y 4X7
Members Present:
  • Mayor Taylor
  • Deputy Mayor & Regional Councillor Vegh
  • Councillor Simon
  • Councillor Woodhouse
  • Councillor Twinney
  • Councillor Morrison
  • Councillor Kwapis
  • Councillor Broome
  • Councillor Bisanz
Staff Present:
  • J. Sharma, Chief Administrative Officer
  • E. Armchuk, Commissioner of Corporate Services
  • P. Noehammer, Commissioner of Development & Infrastructure Services
  • I. McDougall, Commissioner of Community Services
  • L. Lyons, Director of Legislative Services/Town Clerk
  • K. Saini, Deputy Town Clerk
  • F. Scott, Manager of Regulatory Services
  • J. Unger, Director of Planning & Building Services
  • R. Prudhomme, Director of Engineering Services
  • C. Service, Director of Recreation & Culture
  • A. Walkom, Legislative Coordinator
  • J. Grossi, Legislative Coordinator

For consideration by Council on November 23, 2020.
The meeting was called to order at 1:00 PM.
Mayor Taylor in the Chair.
Deputy Mayor & Regional Councillor Vegh in the Chair from 1:58 PM - 2:00 PM.


1.

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at clerks@newmarket.ca or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

The Clerk advised of the following addition to the agenda:

  • Item 5.1: Remote Deputation provided by Melanie Bell, regarding the Proposed Trail from Yonge Street to Rita's Avenue.
  • Moved by:Councillor Broome
    Seconded by:Councillor Twinney
    1. That the addition to the agenda be approved.


    Carried

Melanie Bell provided a remote deputation which outlined her opposition to the proposed trail and support for the alternate approach provided by staff.

  • Moved by:Councillor Broome
    Seconded by:Councillor Bisanz
    1. That the remote deputation provided by Melanie Bell regarding the Proposed Trail from Yonge Street to Rita's Avenue be received. 


    Carried
  • Moved by:Councillor Woodhouse
    Seconded by:Councillor Morrison
    1. That sub-items 6.2, 6.7, 6.8, 6.9, 6.10, and 6.11 be adopted on consent. See following sub-items 6.1, 6.3, 6.4, 6.5, and 6.6 for motions.


    Carried
  • Moved by:Councillor Bisanz
    Seconded by:Councillor Morrison
    1. That the report entitled Amendments to Marianneville Inflow and Infiltration (I&I) Reduction Agreement and Shining Hill Servicing Allocation Agreement dated November 16, 2020 be received; and,
    2. That Council authorize the Commissioner of Development and Infrastructure Services to amend the tri-party agreement made between the Regional Municipality of York, Town of Newmarket and Marianneville Developments Limited to include added lands and revised servicing capacity limits through I&I reduction as described in this report; and,
    3. That Council delegate the authority to the Commissioner of Development and Infrastructure Services to make future amendments to the tri-party agreement made between the Regional Municipality of York, Town of Newmarket and Marianneville Developments Limited and provide a briefing to Council on the nature of the amendment(s); and,
    4. That Council authorize the Commissioner of Development and Infrastructure Services to amend the agreement made between the Town of Newmarket and 16250 Yonge Street Inc. and Shining Hill (St. John’s) Inc. by extending the repayment deadline from December 1, 2020 to December 1, 2021; and,
    5. That this report be forwarded to the Regional Municipality of York, Marianneville Developments Limited, 16250 Yonge Street Inc. and Shining Hill Homes (St. John’s) Inc.; and,
    6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.


    Carried
    1. That the report entitled Q3 Operating, Capital, Water and Wastewater, Stormwater and Investment Summary Report dated November 16, 2020 be received; and,
    2. That changes to the 2020 capital program, and additions to the 2021 capital program be made as detailed in this report; and,
    3. That staff be authorized and directed to do all things necessary to give effect to this resolution.


  • An alternate motion was presented and is noted below in bold.

    Moved by:Councillor Broome
    Seconded by:Councillor Twinney
    1. That the correspondence provided by Glen and Erlinda Sparkes regarding the Proposed Trail from Yonge Street to Rita's Avenue be received; and,
    2. That the report entitled Proposed Trail from Yonge Street to Rita’s Avenue dated November 16, 2020 be received; and,
    3. That the location of the existing trail and sidewalk connections as outlined in this report (Option 3) be approved as an alternative to a connection from Rita’s Avenue to Yonge Street through the conveyed lands as previously presented (Options 1 and 2); and,
    4. That the budget necessary to complete the improvements to the existing trail be considered as part of future budget considerations; and
    5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.


    Carried
  • Moved by:Councillor Simon
    Seconded by:Councillor Woodhouse
    1. That the report entitled Asset Naming Recommendation – Frank Williams Park dated November 16, 2020 be received; and,
    2. That staff be directed to formally name the park Frank Williams Park (currently known as Poppy Lane Park) and advise the Crosby family who requested consideration of this naming opportunity; and,
    3. That staff plan a park naming ceremony for spring of 2021; and,
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.


    Carried
  • Moved by:Councillor Simon
    Seconded by:Councillor Woodhouse
    1. That the report entitled Updated Amendments to the Administrative Monetary Penalty System dated November 16, 2020 be received; and,
    2. That Council amend AMPS By-law 2019-62; and,
    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.


    Carried
  • Moved by:Councillor Simon
    Seconded by:Councillor Kwapis
    1. That the report entitled Service Delivery Responses in line with Provincial Covid-19 Responses dated November 16, 2020 be received; and,
    2. That the recommendations included within the context of the report be approved, recognizing that budget impacts can be further examined through the budget process; and,
    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.


    Carried
    1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of September 1, 2020 and October 13, 2020 be received. 


    1. That the Audit Committee Meeting Minutes of July 14, 2020 be received.


    1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 11, 2020 and September 16, 2020 be received.


    1. That the Newmarket Public Library Board Meeting Minutes of September 16, 2020 be received. 


None.

Councillor Twinney inquired as to an update on retail cannabis stores in Newmarket. The Director of Legislative Services/Town Clerk advised that staff had reported back to Council on the issue through an Information Report in late 2019. She advised that since retail cannabis stores have been open in other communities for a short amount of time, there is currently little data for staff to base further reporting to Council on at this time.

  • Moved by:Deputy Mayor & Regional Councillor Vegh
    Seconded by:Councillor Kwapis

    Whereas staff reported on Financial Relief Measures due to COVID-19 Pandemic in staff report 2020-28, and Council adopted these measures on April 27, 2020; and,

    Whereas Council has waived penalty and interest charges on property tax accounts until January 1, 2021; and,

    Whereas the COVID-19 Pandemic continues to create financial challenges for residents; and,

    Whereas an extension of the Financial Relief Measures until January 31, 2021 may provide interim support to residents; and,

    Whereas this matter is time sensitive due to notification requirements to affected residents seeking financial relief under the Town’s current program; and,

    Now therefore be it resolved that the Council of the Corporation of the Town of Newmarket:

    1. That staff be directed to present financial impacts to the Town regarding waiving penalty and interest charges for an additional month, and that this information be presented to Committee of the Whole on December 7, 2020 for consideration as part of the 2021 budget process.


    Carried

Mayor Taylor advised there was no requirement for a Closed Session.

11.1
Audit Committee Meeting (Closed Session) Minutes of July 14, 2020
 

  • Moved by:Councillor Bisanz
    Seconded by:Councillor Broome
    1. That the Audit Committee Meeting (Closed Session) Minutes of July 14, 2020 be received.


    Carried

11.2
Asset Naming Recommendation - Frank Williams
 

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001.

Note: This item was dealt with under sub-item 6.4. Please see sub-item 6.4 for motion.

  • Moved by:Councillor Simon
    Seconded by:Councillor Twinney
    1. That the meeting be adjourned at 2:37 PM.


    Carried
No Item Selected