OPEN FORUM 6:45 P

Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum header.

 

Declarations of Pecuniary Interests

 

Presentations & Recognitions

 

1.

The Director of Public Works Services to address the Committee with a PowerPoint presentation regarding Northern Six Waste Collection Contract. (Related to Item 4)

 

 

2.

The Business Performance Coordinator to address the Committee with a PowerPoint presentation regarding Asset Management Policy and Strategy. (Related to Item 5)

 

 

Deputations

 

3.

Mr. Andrew Tedford, Wickedly Sinful Truck Eats & Sweets to address the Committee regarding a food truck pilot project and new refreshment vehicle by-law recommendations.

p. 1

 

Consent Items (Items # 4 to 9, 11 to 16)

 

4.

Development and Infrastructure Services Report - Public Works Services PWS 2016-08 dated January 18, 2016 regarding Northern Six Waste Collection Contract - 2017-2027 - Request for Proposal Preparation Update # 3.

 

The Chief Administrative Officer, the Commissioner of Development and Infrastructure Service and the Director of Public Works Services recommend:

 

a) THAT Development and Infrastructure Services Report - Public Works Services – PWS 2016-08 dated January 18, 2016 regarding Northern Six Waste Collection Contract 2017-2027 – Request for Proposal Preparation Update be received and the following recommendations be adopted:

 

 

 

 

i) THAT staff be directed to work collaboratively with the Northern Six municipalities on the preparation of the Request for Proposal (RFP) for a Northern Six Waste Collection Contract for up to a 10-year term beginning September 1, 2017;

 

ii) AND THAT Council approve a By-law authorizing the Mayor and Clerk to execute a Memorandum of Understanding between Newmarket and the Towns of Aurora, Georgina, East Gwillimbury, Whitchurch-Stouffville and the Township of King that provides for the administration of the joint waste collection contract between the Northern Six Municipalities and a future waste collection contractor successful in an RFP selection process;

 

iii) AND THAT the Service Level Criteria for Customer Service and other performance objectives as noted in this Report be included in the Request for Proposal, noting best management practices.

p. 111

 

5.

Development and Infrastructure Services - Commissioner Report 2016-01 dated January 11, 2016 regarding Asset Management Policy and Strategy.

 

The Commissioner of Development and Infrastructure Services recommends:

 

a) THAT Development and Infrastructure Services - Commissioner Report 2016-01 dated January 11, 2016 regarding Asset Management be received and the following recommendation be adopted:

 

i) THAT Council adopt Corporate Policy CAO.4-01 'Asset Management' attached as Appendix A.

p. 130

 

6.

Development and Infrastructure Services - Planning and Building Services Report 2016-01 dated February 1, 2016 regarding the Development Coordination Service Arrangement.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-01 dated February 1, 2016 regarding the Development Coordination Service Arrangement be received and the following recommendations be adopted:

 

i) THAT the Town continue with the best practice model of the Development Coordination Committee with an outsourced 'Development Coordinator' role at a 'preferred client discounted rate' for all residential subdivision developments outside of the Urban Centres Secondary Plan area;

ii) AND THAT the current Professional Consulting Services Agreement with HBR Planning Centre as the Town's Development Coordinator be extended for a period of three years, plus two one-year renewal options;

 

iii) AND THAT the following be advised of this action:  Mr. Howard Friedman, HBR Planning Centre, 66 Prospect Street, Newmarket, ON L3Y 3S9

p. 141

 

7.

Development and Infrastructure Services - Planning and Building Services Report 2016-03 dated January 21, 2016 regarding a technical amendment to the Town's comprehensive Zoning By-law 2010-40.

 

The Director of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-03 dated January 21, 2016 regarding a technical amendment to the Town's comprehensive Zoning By-law 2010-40 be received and the following recommendation be adopted:

 

i) THAT the proposed zoning amendment for the subject lands re-establishing the 45 metre setback be approved and that staff be directed to prepare the necessary Zoning By-law Amendment.

p. 147

 

8.

Development and Infrastructure Services - Planning and Building Services Report 2016-04 dated January 21, 2016 regarding Application for Official Plan and Zoning By-law Amendment - 260 Eagle Street.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-04 dated January 21, 2016 regarding Application for Official Plan and Zoning By-law Amendment be received and the following recommendations be adopted:

 

i) THAT the Application or Official Plan Amendment and Zoning By-law Amendment as submitted by 711371 Ontario Corp. for lands being composed of Lots 13 through 19 inclusive on Plan 371, municipally known as 260 Eagle Street be referred to a public meeting;

 

ii) AND THAT following the public meeting, issues identified in this report, together with comments of the public, Committee and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

iii) AND THAT Ms. Kerigan Kelly, Groundswell Urban Planners Inc., 30 West Beaver Creek Road, Suite 19, Vaughan, ON L4K 5K8 be notified of this action.

p. 159

 

9.

Corporate Services - Legislative Services Report 2016-04 dated January 21, 2016 regarding Ward 2 Egg Laying Hens Pilot Project.

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Report – Legislative Services 2016-04 dated January 21, 2016 regarding “Keeping of Hens” be received and the following recommendations be adopted:

 

i) THAT Council endorse a 12 month pilot project in Ward 2 for up to five (5) residential properties regarding the keeping of egg laying hens in backyards commencing March 1, 2016;

 

ii) AND THAT regulations for the keeping of backyard hens and coops be put in place, (attached as Appendix “A”) to come into effect on March 1, 2016;

 

iii) AND THAT Schedule “A” of the Animal Control By-law 2008-61 prohibiting chickens be waived for the duration of the pilot project;

 

iv) AND THAT staff report back to Council regarding the outcome of the Ward 2 egg laying hens pilot project.

p. 169

 

10.

Community Services Report - Recreation and Culture - Corporate Services - Finance Joint Report 2016-08 dated January 27, 2016 Potential Hollingsworth Arena Replacement Next Steps. (See 10a)

 

 

11.

Correspondence dated January 18, 2016 from Ms. Andrea McKechnie, Support Committee, Queen's York Rangers 2799 Army Cadet Corps requesting permission to conduct tag days on April 16, 2016 and September 15 to September 18, 2016.

 

Recommendations:

 

a) THAT the correspondence from Ms. Andrea McKechnie, Queen's York Rangers 2799 Army Cadet Corps be received and the following recommendations be adopted:

 

i) THAT permission be granted to conduct tag days in the Town of Newmarket on April 16, 2016 and September 15 to September 18, 2016;

 

ii) AND THAT Ms. McKechnie be notified in this regard.

p. 180

 

12.

Accessibility Advisory Committee Minutes of November 19, 2015.

 

The Accessibility Advisory Committee recommends:

 

a) THAT the Accessibility Advisory Committee Minutes of November 19, 2015 be received.

p. 181

 

13.

Main Street District Business Improvement Area Board of Management Minutes of December 15, 2015.

 

The Main Street District Business Improvement Area Board of Management recommends:

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of December 15, 2015 be received.

p. 185

 

14.

Audit Committee Minutes of October 13, 2015.

 

The Audit Committee recommends:

 

a) THAT the Audit Committee Minutes of October 13, 2015 be received.

p. 192

 

15.

Central York Fire Services - Joint Council Committee Minutes of December 15, 2015.

 

The Central York Fire Services - Joint Council Committee recommends:

 

a) THAT Central York Fire Services - Joint Council Committee Minutes of December 15, 2015 be received.

p. 196

 

16.

List of Outstanding Matters.

 

Recommendation:

 

a) THAT the List of Outstanding Matters be received.

p. 200

 

Action Items

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

New Business

 

Closed Session (if required)

 

 

The Closed Session Agenda and Reports will be circulated under separate cover (Goldenrod).

 

17.

Joint Community Services - Recreation and Culture -  Corporate and Financial Services (Closed Session) Joint Report 2016-07 dated January 25, 2016  regarding a proposed or pending acquisition or disposition of land by the municipality or local board and advice subject to solicitor/client privilege as per Sections 239 (2) (c) and Section 239 (2) (e) of the Municipal Act. (Hollingsworth Arena)

 

 

Public Hearing Matters

 

Addendum (Additions and Corrections)

 

18.

PowerPoint Presentation by the Director of Public Works Services regarding Northern Six Waste Collection Contract RFP Update # 3. (Related to Item 4)

p. 208

 

19.

PowerPoint Presentation by the Business Performance Coordinator regarding Asset Management Policy and Strategy. (Related to Item 5)

p. 209

 

20.

Community Services - Recreation and Culture - Corporate Services - Finance Joint Report 2016-08 dated January 27, 2016 regarding Potential Hollingsworth Arena Replacement Next Steps.

 

The Commissioners of Community Services and Corporate Services and the Directors of Recreation and Culture and Financial Services recommend:

 

a) THAT Community Services - Recreation and Culture and Corporate Services - Finance Report 2016-08 dated January 27, 2016 regarding Potential Hollingsworth Arena Replacement Next Steps be received and the following recommendations be adopted:

 

i) THAT Council provide direction to staff with respect to Option A or Option B:

 

Option A:  THAT Council direct staff to work on an operating and capital agreement related to the construction of a new arena at Pickering College with the agreement to come back to Council for approval prior to execution;

AND THAT while the agreement is being developed a joint public meeting with Pickering College be held to seek public input on the concept of a new arena at Pickering College;

 

OR

 

Option B:   THAT the Town not advance arena negotiations further with Pickering College but to instead look at any other future partnerships that might arise with Pickering College;

 

AND THAT staff report back with new arena options that would be constructed on Town owned land within the next 45 days;

 

ii) AND THAT final direction with respect to replacing Hollingsworth Arena be subject to the San Michael Developments negotiations being completed and a Letter of Intent being approved by Council.

p. 215

 

Adjournment