The meeting of the Committee of the Whole was held on Monday, February 1, 2016 in Council Chambers, 395 Mulock Drive, Newmarket.

Members Present:

Mayor Van Bynen

Deputy Mayor & Regional Councillor Taylor

Councillor Vegh

Councillor Kerwin

Councillor Twinney

Councillor Hempen (1:34 to 5:17 p.m.)

Councillor Sponga

Councillor Broome-Plumley

Councillor Bisanz

Staff Present:

R. N. Shelton, Chief Administrative Officer

A. Moore, Commissioner of Corporate Services

I. McDougall, Commissioner of Community Services

P. Noehammer, Commissioner of Development and Infrastructure Services

E. Armchuk, Director of Legal Services/Municipal Solicitor

A. Brouwer, Director of Legislative Services/Town Clerk

C. Service, Director of Recreation and Culture

R. Nethery, Director of Planning and Building Services

C. Kalimootoo, Director of Public Works Services

L. Ellis, Business Performance Coordinator

L. Moor, Council/Committee Coordinator

The meeting was called to order at 1:30 p.m.

Mayor Van Bynen in the Chair.

Moved by:      Councillor Kerwin

Seconded by: Councillor Vegh

THAT the PowerPoint presentation by the Director of Public Works Services regarding the Northern Six Waste Collection Contract be received.   

Carried

2.

Development and Infrastructure Services Report - Public Works Services PWS 2016-08 dated January 18, 2016 regarding Northern Six Waste Collection Contract - 2017-2027 - Request for Proposal Preparation Update # 3.

Moved by:      Deputy Mayor & Regional Councillor Taylor

Seconded by: Councillor Twinney

a) THAT Development and Infrastructure Services Report - Public Works Services – PWS 2016-08 dated January 18, 2016 regarding Northern Six Waste Collection Contract 2017-2027 – Request for Proposal Preparation Update be received and the following recommendations be adopted:

i) THAT staff be directed to work collaboratively with the Northern Six municipalities on the preparation of the Request for Proposal (RFP) for a Northern Six Waste Collection Contract for up to a 10-year term beginning September 1, 2017;

ii) AND THAT Council authorize the Mayor and Clerk to execute a Memorandum of Understanding between Newmarket and the Towns of Aurora, Georgina, East Gwillimbury, Whitchurch-Stouffville and the Township of King that provides for the administration of the joint waste collection contract between the Northern Six Municipalities and a future waste collection contractor successful in an RFP selection process;

iii) AND THAT the Service Level Criteria for Customer Service and other performance objectives as noted in this Report be included in the Request for Proposal, as well as inclusion of Customer Service call reporting and monitoring, noting best management practices.

Carried

3.

The Business Performance Coordinator addressed the Committee with a PowerPoint presentation regarding the Asset Management Policy and Strategy.

Moved by:      Councillor Hempen

Seconded by: Councillor Bisanz

THAT the PowerPoint presentation by the Business Performance Coordinator regarding the Asset Management Policy and Strategy be received.  

Carried

4.

Development and Infrastructure Services - Commissioner Report 2016-01 dated January 11, 2016 regarding Asset Management Policy and Strategy.

Moved by:      Deputy Mayor & Regional Councillor Taylor

Seconded by: Councillor Kerwin

a) THAT Development and Infrastructure Services - Commissioner Report 2016-01 dated January 11, 2016 regarding Asset Management be received and the following recommendation be adopted:

i) THAT Council adopt Corporate Policy CAO.4-01 'Asset Management' attached as Appendix A. 

Carried

Deputations

5.

Mr. Andrew Tedford, Wickedly Sinful Truck Eats & Sweets addressed the Committee regarding a food truck pilot project and new refreshment vehicle by-law recommendations.

Moved by:      Councillor Kerwin

Seconded by: Councillor Vegh

THAT Mr. Tedford be allotted an additional five minutes for his deputation.

Carried

Moved by:      Councillor Kerwin

Seconded by: Deputy Mayor & Regional Councillor Taylor

THAT the presentation by Mr. Andrew Tedford, Wickedly Sinful Truck Eats & Sweets regarding a food truck pilot project and new refreshment vehicle by-law recommendations be received and referred to staff to report back within a period of 60-90 days.

Carried

Consent Items

Moved by:      Councillor Broome-Plumley

Seconded by: Councillor Bisanz

THAT the following items be adopted on consent:  

6.

Development and Infrastructure Services - Planning and Building Services Report 2016-03 dated January 21, 2016 regarding a technical amendment to the Town's comprehensive Zoning By-law 2010-40.

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-03 dated January 21, 2016 regarding a technical amendment to the Town's comprehensive Zoning By-law 2010-40 be received and the following recommendation be adopted:

i) THAT the proposed zoning amendment for the subject lands re-establishing the 45 metre setback be approved and that staff be directed to prepare the necessary Zoning By-law Amendment.

7.

Correspondence dated January 18, 2016 from Ms. Andrea McKechnie, Support Committee, Queen's York Rangers 2799 Army Cadet Corps requesting permission to conduct tag days on April 16, 2016 and September 15 to September 18, 2016.

a) THAT the correspondence from Ms. Andrea McKechnie, Queen's York Rangers 2799 Army Cadet Corps be received and the following recommendations be adopted:

i) THAT permission be granted to conduct tag days in the Town of Newmarket on April 16, 2016 and September 15 to September 18, 2016;

ii) AND THAT Ms. McKechnie be notified in this regard.

8.

Accessibility Advisory Committee Minutes of November 19, 2015.

a) THAT the Accessibility Advisory Committee Minutes of November 19, 2015 be received.

9.

Main Street District Business Improvement Area Board of Management Minutes of December 15, 2015.

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of December 15, 2015 be received.

10.

Audit Committee Minutes of October 13, 2015.

a) THAT the Audit Committee Minutes of October 13, 2015 be received.

11.

Central York Fire Services - Joint Council Committee Minutes of December 15, 2015.

a) THAT Central York Fire Services - Joint Council Committee Minutes of December 15, 2015 be received.

12.

List of Outstanding Matters.

a) THAT the List of Outstanding Matters be received.

Carried

13.

Development and Infrastructure Services - Planning and Building Services Report 2016-01 dated February 1, 2016 regarding the Development Coordination Service Arrangement.

Moved by:      Councillor Kerwin

Seconded by: Councillor Hempen

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-01 dated February 1, 2016 regarding the Development Coordination Service Arrangement be received and the following recommendations be adopted:

i) THAT the Town continue with the best practice model of the Development Coordination Committee with an outsourced 'Development Coordinator' role at a 'preferred client discounted rate' for all residential subdivision developments outside of the Urban Centres Secondary Plan area;

ii) AND THAT the current Professional Consulting Services Agreement with HBR Planning Centre as the Town's Development Coordinator be extended for a period of three years, plus two one-year renewal options subject to Council approval;

iii) AND THAT the two one-year renewal options be subject to Council approval to ensure clarity of Council’s direction;

iv) AND THAT the following be advised of this action:  Mr. Howard Friedman, HBR Planning Centre, 66 Prospect Street, Newmarket ON L3Y 3S9.

Carried

Deputy Mayor & Regional Councillor Taylor did not take part in the discussion or voting of the foregoing matter.

15.

Corporate Services - Legislative Services Report 2016-04 dated January 21, 2016 regarding Ward 2 Egg Laying Hens Pilot Project.

Moved by:      Councillor Kerwin

Seconded by: Councillor Vegh

a) THAT Corporate Services Report – Legislative Services 2016-04 dated January 21, 2016 regarding “Keeping of Hens” be received and the following recommendations be adopted:

i) THAT Council endorse a 12 month pilot project in Ward 2 for up to five (5) residential properties regarding the keeping of egg laying hens in backyards commencing March 1, 2016;

ii) AND THAT regulations for the keeping of backyard hens and coops be put in place, (attached as Appendix “A”) to come into effect on March 1, 2016;

iii) AND THAT Schedule “A” of the Animal Control By-law 2008-61 prohibiting chickens be waived within the scope and for the duration of the pilot project;

iv) AND THAT staff report back to Council regarding the outcome of the Ward 2 egg laying hens pilot project.

Carried

Closed Session

16.

Joint Community Services - Recreation and Culture -  Corporate and Financial Services (Closed Session) Joint Report 2016-07 dated January 25, 2016  regarding a proposed or pending acquisition or disposition of land by the municipality or local board and advice subject to solicitor/client privilege as per Sections 239 (2) (c) and Section 239 (2) (e) of the Municipal Act. (Hollingsworth Arena)

Moved by:  Councillor Kerwin

Seconded by: Councillor Twinney

THAT the meeting convene into Closed Session regarding Joint Community Services - Recreation and Culture - Corporate and Financial Services (Closed Session) Joint Report 2016-07 dated January 25, 2016 regarding a proposed or pending acquisition or disposition of land by the municipality or local board and advice subject to solicitor/client privilege as per Sections 239 (2) (c) and Section 239 (2) (e) of the Municipal Act. (Hollingsworth Arena)

Carried

Action Items

17.

Community Services Report - Recreation and Culture - Corporate Services - Finance Joint Report 2016-08 dated January 27, 2016 Potential Hollingsworth Arena Replacement Next Steps.

An alternate motion was presented and discussion ensued.

Moved by:      Deputy Mayor & Regional Councillor Taylor

Seconded by: Councillor Twinney

THAT the Community Services Report - Recreation and Culture - Corporate Services - Finance Joint Report 2016-08 dated January 27, 2016 Potential Hollingsworth Arena Replacement Next Steps be received. 

Carried

Reports by Regional Representatives

None.

Notices of Motion

a) Councillor Bisanz advised that she will be bringing a motion to the next scheduled Council meeting regarding Bill 142, requesting Council support and endorsement of election of the Regional Chair.   

b) Councillor Hempen advised that he will be bringing a motion to the next scheduled Council meeting requesting that staff explore the feasibility of a community welcome entrance sign and determine a suitable location near the intersection of Davis Drive and Longford Drive.   

Motions

None.

New Business

a) Councillor Sponga advised that he had originally intended to bring forth a motion related to the regulation of a home occupancy business of the sale of firewood within a residential neighbourhood, however, he advised that this matter has been addressed by staff.

b) Councillor Sponga requested clarification from the Town Clerk about circulation of a recent Town of Aurora resolution with respect to a Municipal Summit regarding golf course redevelopment.  The Town Clerk advised he would inquire with the Town of Aurora Clerk’s office and communicate such. 

c) Councillor Kerwin announced the grand opening of the 60 townhouse development sales pavilion by Falconcrest at the corner of Leslie Street and Mulock Drive on Saturday, February 6, 2016 at 11:00 a.m.

d) Councillor Twinney sought clarification and an update from Planning staff related to the current employment lands zoning classification on Harry Walker Parkway.  She requested statistics related to how the implementation of the zoning amendment to employment lands has worked to date and what are some of the stumbling blocks that vendors may be faced with in attempting to secure lands for retail establishments.

Public Hearing Matters

None.

Adjournment

Moved by:      Councillor Kerwin

Seconded by: Councillor Twinney

THAT the meeting adjourn.

Carried

Tony Van Bynen, Mayor

Andrew Brouwer, Town Clerk