Town of Newmarket

Minutes

Council

Meeting #:
Date:	Monday, April 15, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Councillor Twinney

Staff Present:

• J. Sharma, Chief Administrative Officer
• I. McDougall, Commissioner of Community Services
• R. Prudhomme, Acting Commissioner of Development & Infrastructure Services
• K. Reynar, Acting Commissioner of Corporate Services
• L. Lyons, Director of Legislative Services/Town Clerk
• J. Grossi, Legislative Coordinator

The meeting was called to order at 7:00 PM.
Mayor Taylor in the Chair.

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1.

Open Forum

(1) Ms. Sonya Reiter addressed Council during Open Forum regarding the Old Main Street Tertiary Plan and thanked Staff for their dedicated work on the project.

2.

Public Notices

None.

3.

Additions & Corrections to the Agenda

The Chief Administrative Officer advised of the following correction to the agenda:

• Corrected versions of By-laws 2019-20 and 2019-21 were distributed

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That the corrections to the agenda be approved. 

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Morrison, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

4.

Declarations of Pecuniary Interest

None.

5.

Presentations & Recognitions

None.

5.1

Smart Commute Central York - 2018 Annual Year in Review

Pat Lusink, Program Manager, Smart Commute Central York and Tracy Walter, President/CEO, Newmarket Chamber of Commerce provided a presentation regarding the Smart Commute Central York 2018 Annual Year in Review. The presentation outlined the results from the Smart Commute Central York Travel survey, Smart Commute awards and project results. 

5.2

2019 High School Art Contest Award Recipients

The Gallery Coordinator and Curator along with Members of Council presented the 2019 High School Art Contest Awards. Mayor Taylor congratulated the award recipients and thanked the Gallery Coordinator and Curator for her dedication and efforts.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Bisanz
  1. That the presentations regarding the Smart Commute Central York 2018 Annual Year in Review and the 2019 High School Art Contest Award Recipients be received. 

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Morrison, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

6.

Deputations

None.

7.

Approval of Minutes

7.1

Council Meeting Minutes of March 25, 2019

• Moved by: Councillor Simon
  Seconded by: Councillor Broome
  1. That the Council Meeting Minutes of March 25, 2019 be approved.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Morrison, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

7.2

Council Meeting (Closed Session) Minutes of March 25, 2019

• Moved by: Councillor Woodhouse
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the Council Meeting (Closed Session) Minutes of March 25, 2019 be approved.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Morrison, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

8.

Reports by Regional Representatives

(1) Deputy Mayor & Regional Councillor Vegh advised that the Management Plan for the York Regional Forest 2019 - 2038 "It's in Our Nature" was presented at Committee of the Whole. The three goals presented were Strengthen Ecological Integrity, Foster an Understanding of the Broader Benefits and Inspire People. 

(2) Mayor Taylor advised that the second Regional Governance Task Force meeting is on Thursday April 18, 2019. Following this meeting, it is expected that a report will be sent to the Province for feedback

(3) Mayor Taylor advised that the School Bus Stop Arm Camera initiative was on the April 4, 2019 Committee of the Whole agenda and a report will come back from York Region Staff regarding this item.

(4) Mayor Taylor advised that a Planning for Intensification Background Report was on the April 4, 2019 Committee of the Whole agenda. It covers the Major Transit Station Areas (MTSA) for York Region. 

(5) Mayor Taylor advised that the property on the north east corner of Main Street and Davis Drive, known as the Union Hotel, has been sold for office use. It is expected that a heritage restoration will occur as there are heritage conditions tied to the property. 

9.

Reports of Committees and Staff

9.1

Council Workshop Meeting Minutes of March 25, 2019

9.2

Council Workshop Meeting Minutes of March 26, 2019

9.3

Council Workshop Meeting Minutes of April 2, 2019

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Bisanz
  1. That the Council Workshop meeting Minutes of March 25, 2019, March 26, 2019 and April 2, 2019 be received.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Morrison, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

9.4

Committee of the Whole Meeting Minutes of April 8, 2019

• Moved by: Councillor Simon
  Seconded by: Councillor Broome
  1. That the Committee of the Whole Meeting Minutes of April 8, 2019 be received and the recommendations noted within be adopted with the exception of sub-items 9.4.18. See following sub-items 9.4.18 for motion and recorded vote.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Morrison, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

9.4.1

Presentation - Hollingsworth Arena and Future Ice Allocation Considerations

• 1. That the presentation regarding Hollingsworth Arena and Future Ice Allocation Considerations be received. 

9.4.2

Presentation - Development Charges Information Session

• 1. That the presentation regarding the Development Charges Information Session be received. 

9.4.3

Deputation - Old Bathurst Street

• 1. That the deputation provided by Gaetano Rossi regarding Old Bathurst Street be received and referred to Staff. 

9.4.4

Deputation - Active Transportation Implementation Plan

• 1. That the deputation provided by David Kempton regarding the Active Transportation Implementation Plan be received. 

9.4.5

Deputation - Lorne Avenue Traffic Review

• 1. That the deputation provided by Rex Taylor regarding the Lorne Avenue Traffic Review be received. 

9.4.6

Deputation - Old Main Street Tertiary Plan Final Report

• 1. That the deputation provided by Robert Walters regarding the Old Main Street Tertiary Plan Final report be received.

9.4.7

Deputation - Old Main Street Tertiary Plan Final Report

• 1. That the deputation provided by Sonya Reiter regarding the Old Main Street Tertiary Plan Final Report be received. 

9.4.8

Deputation - Old Main Street Tertiary Plan Final Report

• 1. That the deputation provided by Trudy Baker regarding the Old Main Street Tertiary Plan Final Report be received.

9.4.9

Deputation - Old Main Street Tertiary Plan Final Report

• 1. That the deputation provided by Matt Evans regarding the Old Main Street Tertiary Plan Final Report be received. 

9.4.10

Deputation - Old Main Street Tertiary Plan Final Report

• 1. That the deputation provided by Sandra Pettifer regarding the Old Main Street Tertiary Plan Final Report be received. 

9.4.11

Deputation - Old Main Street Tertiary Plan Final Report

• 1. That the deputation provided by Lloyd McKee regarding the Old Main Street Tertiary Plan Final Report be received. 

9.4.12

Deputation - Old Main Street Tertiary Plan Final Report

• 1. That the presentation provided by Everett Baker regarding the Old Main Street Tertiary Plan Final Report be received. 

9.4.13

Hollingsworth Arena and Future Ice Allocation Considerations

• 1. That the report entitled Hollingsworth Arena and Future Ice Allocation Considerations, dated April 8, 2019, be received; and,
  2. That the Town of Newmarket decommission the Hollingsworth Arena after the 2019-2020 season, ending in April 2020; and,
  3. That the Town of Newmarket operate with six ice pads and report back annually on the status of ice allocations, and ability to accommodate users; and,
  4. That staff conduct programmatic changes as outlined in the report in order to accommodate user groups post closure of Hollingsworth Arena; and,
  5. That construction of a new outdoor ice pad coincide with the final season of Hollingsworth Arena if at all possible; and,
  6. That within six months staff bring back a report on any plans for public amenity use at this location; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.14

Correspondence regarding Hollingsworth Arena

• 1. That the Correspondence regarding the Hollingsworth Arena from the Newmarket Jets Speed Skating Club be received for information.

9.4.15

Lorne Avenue Traffic Review

• 1. That the Speed Management Program continue to be deployed on Lorne Avenue (from Millard Avenue to Eagle Street) in 2019; and,
  2. That this report, and the petition on which it was based, be considered in the design for the proposed 2020 reconstruction of Lorne Avenue; and,
  3. That, once Council has heard and resolved the matter, the Clerk send a copy of the Council Resolution to the originators of the petition; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.16

Fence By-law and Division Fence By-law

• 1. That the report entitled Fence By-law and Division Fence By-law dated April 8, 2019 be received; and,
  2. That Council repeal the Fence By-law 2000-63 as amended and Appointment of Cost of Division Fence By-law 1992- 91; and,
  3. That Council adopt the proposed Fence By-law (Attachment A) and Cost of Division Fence By-law (Attachment B); and,
  4. That the Fees and Charges By-law be amended to include the Fence fees (Attachment D); and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.17

2018 Preliminary Fourth Quarter Report - Budget Summary

• 1. That the report entitled 2018 Preliminary Fourth Quarter Report – Operating, Investment and Capital Budget Summary be received; and,
  2. That the reserve transfers totaling $404,000 be approved; and,

  3. That the surplus for the library be transferred to a reserve for library capital needs: and,

  4. That staff be directed to create a policy for the creation of the library capital needs reserve; and,

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.18

Old Main Street Tertiary Plan Final Report

• Moved by: Councillor Morrison
  Seconded by: Councillor Simon
  1. That the report entitled Old Main Street Tertiary Plan Final Report dated April 8, 2019 be received; and,
  2. That Official Plan Amendment No 22 (Old Main Street Tertiary Plan), generally as attached to this report, be adopted; and,
  3. That a Holding By-law be placed on the lands subject to the Tertiary Plan as described in this report; and,
  4. That Engineering Services be authorized to include a budget request, for the 2020 budget, to hire a consultant to complete the Engineering Master Plan as proposed in the Old Main Street Tertiary Plan, which will consider drainage, water table levels, stormwater management, and road design, among other things; and,
  5. That an implementing zoning by-law amendment based generally on the Draft Zoning By-law Directions for the Old Main Street Tertiary Plan be referred to a Public Meeting at a future date; and,
  6. That following the Public Meeting, issues identified, and comments heard from the public, Committee, and those received through agency and departmental circulation of the proposed zoning by-law be addressed by staff in a comprehensive report to the Committee of the Whole, if required; and,
  7. That Staff be directed to amend the draft Official Plan Amendment so that Section 8.3.1 v. reads "An Amendment to this Plan shall not be required for adjustments to these boundaries if the adjustments are deemed advisable by Council, in consultation with the Lake Simcoe Region Conservation Authority”; and,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Morrison, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

9.4.19

2018-54 Information Report - Active Transportation Implementation Plan

• 1. That the Information Report entitled Active Transportation Implementation Plan, dated March 15, 2019, be received for information purposes; and,
  2. That staff be directed to prepare a report on prioritizing cycling infrastructure on Mulock Drive to enhance the work of the Secondary Plan that is underway and to better connect the community to the Mulock Farm Park.

9.4.20

Main Street District Business Improvement Area Board of Management Meeting Minutes of February 19, 2019

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of February 19, 2019 be received.

9.4.21

Outstanding Matters List

• 1. That the list of outstanding matters be received.

9.4.22

Letter Regarding Regional Government Review

• 1. That the letter by Mayor Taylor regarding Regional Government Review be received; and,
  2. That Council endorse the letter and authorize the Mayor to send the letter on Council’s behalf.

10.

By-laws

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Kwapis
  1. That By-laws 2019-20, 2019-21, 2019-22 and 2019-23 be enacted.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Morrison, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

11.

Notices of Motions

None.

12.

Motions

None.

13.

Announcements & Community Events

(1) Councillor Simon advised that Stonehaven Elementary School would hold an Artisan Show on Wednesday April 24, 2019 from 3:00 PM - 7:00 PM. 

(2) Councillor Broome thanked residents, Staff and Members of Council who attended Coffee with Councillor Broome. Next Ward 6 Community Meeting will be held on August 21, 2019 with a community BBQ and moonlight movies. 

(3) Councillor Broome advised residents of the 41st Annual Community Clean Up would take place from April 23, 2019 to May 4, 2019.

(4) Councillor Broome advised that a Park and Playground Improvement Public Information Centre (PIC) would take place on Wednesday April 24, 2019 from 6:00 PM - 8:00 PM in the Council Chambers. 

(5) Councillor Broome advised of the Nature's emporium Run/Walk for Southlake on April 28, 2019 beginning at 8:15 AM. 

(6) Councillor Broome advised that the 2nd Annual Lyme Awareness Walk would take place at Riverwalk Commons on Wednesday May 1, 2019 at 7:00 PM.  

(7) Councillor Morrison invited residents to the first Ward 4 meeting on Wednesday May 8, 2019 from 7:00 PM - 9:00 PM at the Community Centre. 

(8) Councillor Morrison advised that the Eggceptional Easter Fun event would be held at the Elman W. Campbell Museum on Saturday April 20, 2019 from 1:30 PM - 3:00 PM.

(9) Councillor Morrison advised that Hike For Hospice would take place on May 5, 2019 from 10:00 AM - 2:00 PM. 

(10) Councillor Kwapis advised that Town of Newmarket would begin street sweeping on April 23, 2019, starting with Main Street and the east/west bike lanes.

(11) Councillor Woodhouse advised that a Park and Playground Improvement Public Information Centre (PIC) would take place on Wednesday April 24, 2019 from 6:00 PM - 8:00 PM in the Council Chambers. 

(12) Councillor Woodhouse advised that the 41st Annual Community Clean Up would take place from April 23, 2019 to May 4, 2019 and the BBQ would take place at the Town Offices on May 4, 2019.

(13) Councillor Bisanz advised that St. Nicholas Catholic Elementary School would be celebrating their 25th Anniversary on Monday May 6, 2019 beginning with mass at 1:30 PM, refreshments at 2:30 PM, a gallery walk at 4:00 PM and a BBQ at 5:00 PM.

(14) Councillor Bisanz advised of a development led Public Information Centre regarding the proposed plans for the Glenway West application on Monday May 13, 2019 from 6:00 PM - 8:00 PM at the Ray Twinney Lounge 2. 

(15) Mayor Taylor advised that he would be appearing on 105.9 The Region radio show regarding the Regional Review on Tuesday April 26, 2019.

(16) Mayor Taylor advised that Master Chef Canada would be airing tonight, Monday April 15, 2019 and was filmed at Madsen's Greenhouse in the Town of Newmarket. 

14.

New Business

14.1

Phoebe Gilman Public School Crossing Guard

Councillor Bisanz advised that the Parent Council from Phoebe Gilman Public School have asked for the consideration of a Crossing Guard at the intersection of Woodspring Avenue and Aspenwood Drive.

14.2

Association of Municipalities Ontario (AMO) Conference Call

Councillor Kwapis advised that following the Provincial budget announcement he took part in a conference call as a Director of AMO. He highlighted the Municipal Property Assessment Corporation (MPAC) options that were released with this budget. 

15.

Closed Session

Mayor Taylor advised that there was no requirement for a Closed Session.

16.

Confirmatory By-law

• ​​​

  Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. ​That By-law 2019-24 be enacted. 
  Carried

17.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the meeting be adjourned at 8:01 PM.
  Carried