Town of Newmarket

Agenda

Council

Meeting #:
Date:	Monday, May 06, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Open Forum

2.

Public Notices (if required)

3.

Additions & Corrections to the Agenda

4.

Declarations of Pecuniary Interest

5.

Presentations & Recognitions

6.

Deputations

6.1

Relay for Life

Note: Leslie Yeates will be in attendance to provide a deputation on this matter. 

• 1. That the deputation provided by Leslie Yeates regarding Relay for Life be received.

7.

Approval of Minutes

7.1

Council Meeting Minutes of April 15, 2019

• 1. That the Council Meeting Minutes of April 15, 2019 be approved.

8.

Reports by Regional Representatives

9.

Reports of Committees and Staff

9.1

Council Workshop Meeting Minutes of April 29, 2019

Note: This Workshop dealt with York Region YDSS Forcemain Twinning Project.

• 1. That the Council Workshop meeting Minutes of April 29, 2019 be received.

9.2

Committee of the Whole Meeting Minutes of April 29, 2019

• 1. That the Committee of the Whole Meeting Minutes of April 29, 2019 be received and the recommendations noted within be adopted.

9.2.1

Presentation - Economic Development Update

• 1. That the presentation regarding the Economic Development Update be received.

9.2.2

Presentation - 2018-2022 Council Strategic Priorities

• 1. That the presentation regarding the 2018-2022 Council Strategic Priorities be received.

9.2.3

Deputation - Interim Control By-law - 624 Srigley Street

• 1. That the deputation by Kelley Scott and Jordan Driediger regarding the Interim Control By-law be received and referred to staff and/or to the Interim Control By-law exemption process.

9.2.4

Deputation - Interim Control By-law - 316 Darlington Crescent

• 1. That the deputation by Ian Hypolite regarding the Interim Control By-law be received and referred to staff and/or to the Interim Control By-law exemption process.

9.2.5

Deputation - Interim Control By-law - 84 Howard Road

• 1. That the deputation by Andrea Skinner regarding the Interim Control By-law be received and referred to staff and/or to the Interim Control By-law exemption process.

9.2.6

Deputation - Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)

• 1. That the deputation regarding the Potential Redevelopment of 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena) be received.

9.2.7

Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)

• 1. That the report entitled “Potential Redevelopment - 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)”, dated April 29, 2019 be deferred to the May 21, 2019 Committee of the Whole meeting; and,
  2. That residents in the area be notified that the matter will be considered at the May 21, 2019 Committee of the Whole meeting; and, 
  3. That the Correspondence Regarding Hollingsworth Arena from Wendy Cassells be received; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution

9.2.8

2018-2022 Council Strategic Priorities

• 1. That the attached Vision, Strategic Pillars and Strategic Priorities contained within the Final Report from MDB Insight be adopted with the following amendments:
     1. That point ii of Economic Leadership and Job Creation be amended to read "Increase downtown parking availability through additional spaces and by leveraging Smart City solutions and other innovative options"; and,
     2. That point v of Vibrancy on Yonge, Davis and Mulock be amended to read "Consider development incentives to provide a range of housing and employment options that meet the needs of current and future residents, including the pursuit of CIP to incent corridor development"; and,
  2. That Staff report back to Council with respect to a fulsome, ongoing communications plan and an overall performance measurement approach intended to track and present progress.

9.2.9

Committee Structure Review

• 1. That the report entitled Committee Structure Review dated April 29, 2019 be received; and,
  2. That Council approve revised Terms of Reference for the following Committees:
     1. Accessibility Advisory Committee
     2. Appeal Committee
     3. Audit Committee
     4. Committee of Adjustment
     5. Elman W. Campbell Museum Board
     6. Heritage Newmarket Advisory Committee
     7. Newmarket Economic Development Advisory Committee
     8. Property Standards Committee; and,
  3. That Council approve the revised Committee Administration Policy and Committee Public Appointment Policy; and,
  4. That Council dissolve the Newmarket Downtown Development Committee and direct staff to prepare a staff-led process for the evaluation and approval of Community Improvement Plan grant applications; and,
  5. That Council dissolve the Newmarket Environmental Advisory Committee and direct staff to continue community wide engagement on Environmental projects; and,
  6. That Council adopt amendments to the Code Of Conduct for Members of Council, Local Boards and Adjudicative Boards to remove the Newmarket Environmental Advisory Committee and the Newmarket Downtown Development Committee; and,
  7. That Staff report back to Council within sixty days with community engagement options and considerations related to youth, diversity and inclusivity, and the environment; and,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.10

2020 Budget Process and Target

• 1. That the report entitled 2020 Budget Process and Target, dated April 29, 2019, be received; and,
  2. That the proposed budget schedule with a target budget adoption date of December 2, 2019 be approved; and,
  3. That endorsement be given to staff to proceed with preparation of the 2020 budgets employing the structure and targets as set out in this report with a tax levy increase of less than 3%; and,
  4. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  5. That the proposed community engagement plan for the budget be adopted; and,
  6. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations

9.2.11

Update on the Clock Tower Settlement

• 1. That the report entitled Update on the Clock Tower Settlement dated April 29, 2019 be received for information.

9.2.12

2019 User Fees and Charges – Tree Maintenance Fee For New Trees on Town-Owned Land at Development Sites

• 1. That the report entitled “2019 User Fees and Charges – Tree Maintenance Fee for New Trees on Town-Owned Land at Development Sites”, dated April 29, 2019, be received; and,
  2. That Schedule “E”, of the Town of Newmarket 2019 User Fees for Engineering Services be amended, approved and adopted through by-law, to include a Tree Maintenance Fee of $85 (plus HST) per tree, to be reviewed annually and adjusted accordingly; and,
  3. That the Tree Maintenance Fee come into effect on May 1, 2019; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.13

Site Specific Exemptions to Interim Control By-Law 2019-04

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 dated April 29, 2019 be received; and,
  2. That Council approve the process for exemption from Interim Control By-law 2019-04, as outlined in this report.

9.2.14

Site Specific Exemption to Interim Control By-law 2019-04 for 578 Lydia Street

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for 578 Lydia Street dated April 29, 2019 be received; and,
  2. That 578 Lydia Street be removed from the Municipal Register of Non-Designated Heritage Properties and photo documentation of 578 Lydia Street be submitted to the Town; and,
  3. That Council approve the requested site specific exemption to Interim Control by-law 2019-04 for 578 Lydia Street and that staff be directed to bring forward the necessary exemption by-law.

9.2.15

Newmarket Downtown Development Committee Meeting Minutes of October 26, 2018

• 1. That the Newmarket Downtown Development Committee Meeting Minutes of October 26, 2018 be received. 

9.2.16

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 20, 2019

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 20, 2019 be received. 

9.2.17

Outstanding Matters List

• 1. That the list of outstanding matters be received.

9.2.18

Correspondence Regarding Hollingsworth Arena

• 1. That the Correspondence regarding Hollingsworth Arena from Wendy Cassells be received.

9.2.19

New Business - Ontario Board of Directors for the Ontario Small Urban Caucus (OSUM)

• Whereas Councillor Bob Kwapis is a member of the Ontario Board of Directors for the Ontario Small Urban Municipalities (OSUM) for the 2018 to 2020 term; and,

  Whereas the previous term of Council approved up to $4,000 to cover the associated costs of serving on this Board for 2018;

  Therefore be it resolved by the Municipal Council of the Corporation of the Town of Newmarket:

  1. That an annual budget of $4,000 be approved for the 2019 year and for the 2020 year to cover the associated costs of Councillor Kwapis serving on the OSUM Board of Directors.

9.2.20

Public Planning - Official Plan Amendment - Regional Community Improvement Plans

• 1. That the presentation regarding the Official Plan Amendment - Regional Community Improvement Plans be received.

9.2.21

Public Planning - Official Plan Amendment and Zoning By-law Amendment - 1015-1029 Davis Drive

• 1. That all presentations, deputations and correspondence relating to the Public Planning Session - Official Plan Amendment and Zoning By-law Amendment - 1015-1029 Davis Drive be received.

9.3

Committee of the Whole Meeting (Closed Session) Minutes of April 29, 2019

• 1. That the Committee of the Whole Meeting (Closed Session) Minutes of April 29, 2019 be approved.

10.

By-laws

2019-25 A By-law to grant a Site Specific Exemption for 578 Lydia Street, Newmarket, from Interim Control By-law 2019-04. 
2015-26 A By-law to Amend Fees and Charges for Services or Activities Provided by the Town Of Newmarket (Engineering Department - General Fees).
2019-27 A By-law to amend the Restricted Area (zoning) By-law (Marianneville Developments Limited).
2019-28 A By-law to Amend the Code Of Conduct for Members of Council, Local Boards and Adjudicative Boards.

• 1. That By-laws 2019-25, 2019-26, 2019-27 and 2019-28 be enacted.

11.

Notices of Motions

12.

Motions

13.

Announcements & Community Events

14.

New Business

15.

Closed Session (if required)

16.

Confirmatory By-law

2019-29 A By-law to Confirm the Proceedings of the May 6, 2019 Council meeting.

• 1. ​That By-law 2019-29 be enacted.

17.

Adjournment