Town of Newmarket

Minutes

Council

Meeting #:
Date:	Monday, May 06, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Twinney
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz
• Councillor Morrison
• Councillor Simon
• Councillor Woodhouse

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• J. Grossi, Legislative Coordinator

The meeting was called to order at 7:00 PM.
Mayor Taylor in the Chair.

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1.

Open Forum

No one in attendance came forward to address Council during Open Forum.

2.

Public Notices (if required)

None.

3.

Additions & Corrections to the Agenda

The Clerk advised that Staff recommend that item 9.2.13 entitled “Site Specific Exemptions to Interim Control By-Law 2019-04” be deferred to the May 21, 2019 Committee of the Whole meeting.

4.

Declarations of Pecuniary Interest

None.

5.

Presentations & Recognitions

None.

6.

Deputations

6.1

Relay for Life

Leslie Yeates, Co-Chair, Relay for Life Newmarket event with the Canadian Cancer Society, Harper James, student at Pickering College, and Michelle Clayton-Woods provided a deputation to Council regarding the Newmarket Relay for Life event at Pickering College on June 21, 2019. They outlined 2018 event statistics and encouraged members of the community to participate in the event.

 

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the deputation regarding Relay for Life be received.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

7.

Approval of Minutes

7.1

Council Meeting Minutes of April 15, 2019

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That the Council Meeting Minutes of April 15, 2019 be approved.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

8.

Reports by Regional Representatives

(1) Deputy Mayor and Regional Councillor Vegh provided an update on the impact of the Provincial budget on York Region and Newmarket. He outlined public health, child care, affordable housing and homelessness impacts, totaling approximately a $10M shortfall. Deputy Mayor and Regional Councillor Vegh also advised that library cuts are the only local impact at this time.

(2) Mayor Taylor advised that there was a report on the May 9, 2019 York Region Committee of the Whole meeting agenda relating to the Summary of 2019 Provincial and Federal Budgets.

(3) Mayor Taylor also advised that there was a report on the May 9, 2019 York Region Committee of the Whole meeting agenda relating to the 2020 Budget Direction.

(4) Mayor Taylor advised that there were two reports relating to the Governance Task Force on the May 9, 2019 York Region Committee of the Whole meeting agenda.

9.

Reports of Committees and Staff

9.1

Council Workshop Meeting Minutes of April 29, 2019

• Moved by: Councillor Twinney
  Seconded by: Councillor Morrison
  1. That the Council Workshop meeting Minutes of April 29, 2019 be received.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

9.2

Committee of the Whole Meeting Minutes of April 29, 2019

• Moved by: Councillor Simon
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the Committee of the Whole Meeting Minutes of April 29, 2019 be received and the recommendations noted within be adopted with the exception of sub-items 9.2.13. See following sub-items 9.2.13 for motion and recorded vote.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

9.2.1

Presentation - Economic Development Update

• 1. That the presentation regarding the Economic Development Update be received.

9.2.2

Presentation - 2018-2022 Council Strategic Priorities

• 1. That the presentation regarding the 2018-2022 Council Strategic Priorities be received.

9.2.3

Deputation - Interim Control By-law - 624 Srigley Street

• 1. That the deputation by Kelley Scott and Jordan Driediger regarding the Interim Control By-law be received and referred to staff and/or to the Interim Control By-law exemption process.

9.2.4

Deputation - Interim Control By-law - 316 Darlington Crescent

• 1. That the deputation by Ian Hypolite regarding the Interim Control By-law be received and referred to staff and/or to the Interim Control By-law exemption process.

9.2.5

Deputation - Interim Control By-law - 84 Howard Road

• 1. That the deputation by Andrea Skinner regarding the Interim Control By-law be received and referred to staff and/or to the Interim Control By-law exemption process.

9.2.6

Deputation - Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)

• 1. That the deputation regarding the Potential Redevelopment of 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena) be received.

9.2.7

Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)

• 1. That the report entitled “Potential Redevelopment - 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)”, dated April 29, 2019 be deferred to the May 21, 2019 Committee of the Whole meeting; and,
  2. That residents in the area be notified that the matter will be considered at the May 21, 2019 Committee of the Whole meeting; and, 
  3. That the Correspondence Regarding Hollingsworth Arena from Wendy Cassells be received; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution

9.2.8

2018-2022 Council Strategic Priorities

• 1. That the attached Vision, Strategic Pillars and Strategic Priorities contained within the Final Report from MDB Insight be adopted with the following amendments:
     1. That point ii of Economic Leadership and Job Creation be amended to read "Increase downtown parking availability through additional spaces and by leveraging Smart City solutions and other innovative options"; and,
     2. That point v of Vibrancy on Yonge, Davis and Mulock be amended to read "Consider development incentives to provide a range of housing and employment options that meet the needs of current and future residents, including the pursuit of CIP to incent corridor development"; and,
  2. That Staff report back to Council with respect to a fulsome, ongoing communications plan and an overall performance measurement approach intended to track and present progress.

9.2.9

Committee Structure Review

• 1. That the report entitled Committee Structure Review dated April 29, 2019 be received; and,
  2. That Council approve revised Terms of Reference for the following Committees:
     1. Accessibility Advisory Committee
     2. Appeal Committee
     3. Audit Committee
     4. Committee of Adjustment
     5. Elman W. Campbell Museum Board
     6. Heritage Newmarket Advisory Committee
     7. Newmarket Economic Development Advisory Committee
     8. Property Standards Committee; and,
  3. That Council approve the revised Committee Administration Policy and Committee Public Appointment Policy; and,
  4. That Council dissolve the Newmarket Downtown Development Committee and direct staff to prepare a staff-led process for the evaluation and approval of Community Improvement Plan grant applications; and,
  5. That Council dissolve the Newmarket Environmental Advisory Committee and direct staff to continue community wide engagement on Environmental projects; and,
  6. That Council adopt amendments to the Code Of Conduct for Members of Council, Local Boards and Adjudicative Boards to remove the Newmarket Environmental Advisory Committee and the Newmarket Downtown Development Committee; and,
  7. That Staff report back to Council within sixty days with community engagement options and considerations related to youth, diversity and inclusivity, and the environment; and,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.10

2020 Budget Process and Target

• 1. That the report entitled 2020 Budget Process and Target, dated April 29, 2019, be received; and,
  2. That the proposed budget schedule with a target budget adoption date of December 2, 2019 be approved; and,
  3. That endorsement be given to staff to proceed with preparation of the 2020 budgets employing the structure and targets as set out in this report with a tax levy increase of less than 3%; and,
  4. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  5. That the proposed community engagement plan for the budget be adopted; and,
  6. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations

9.2.11

Update on the Clock Tower Settlement

• 1. That the report entitled Update on the Clock Tower Settlement dated April 29, 2019 be received for information.

9.2.12

2019 User Fees and Charges – Tree Maintenance Fee For New Trees on Town-Owned Land at Development Sites

• 1. That the report entitled “2019 User Fees and Charges – Tree Maintenance Fee for New Trees on Town-Owned Land at Development Sites”, dated April 29, 2019, be received; and,
  2. That Schedule “E”, of the Town of Newmarket 2019 User Fees for Engineering Services be amended, approved and adopted through by-law, to include a Tree Maintenance Fee of $85 (plus HST) per tree, to be reviewed annually and adjusted accordingly; and,
  3. That the Tree Maintenance Fee come into effect on May 1, 2019; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.13

Site Specific Exemptions to Interim Control By-Law 2019-04

The Commissioner of Development and Infrastructure advised that Staff asked for this item to be deferred to allow for clarifications to be made with a subsequent report on the May 21, 2019 Committee of the Whole agenda. 

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Simon
  Seconded by: Councillor Bisanz
  1. That the report entitled Site Specific Exemptions to Interim Control By-Law 2019-04 be deferred to the May 21, 2019 Committee of the Whole meeting.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

9.2.14

Site Specific Exemption to Interim Control By-law 2019-04 for 578 Lydia Street

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for 578 Lydia Street dated April 29, 2019 be received; and,
  2. That 578 Lydia Street be removed from the Municipal Register of Non-Designated Heritage Properties and photo documentation of 578 Lydia Street be submitted to the Town; and,
  3. That Council approve the requested site specific exemption to Interim Control by-law 2019-04 for 578 Lydia Street and that staff be directed to bring forward the necessary exemption by-law.

9.2.15

Newmarket Downtown Development Committee Meeting Minutes of October 26, 2018

• 1. That the Newmarket Downtown Development Committee Meeting Minutes of October 26, 2018 be received. 

9.2.16

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 20, 2019

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 20, 2019 be received. 

9.2.17

Outstanding Matters List

• 1. That the list of outstanding matters be received.

9.2.18

Correspondence Regarding Hollingsworth Arena

• 1. That the Correspondence regarding Hollingsworth Arena from Wendy Cassells be received.

9.2.19

New Business - Ontario Board of Directors for the Ontario Small Urban Caucus (OSUM)

• Whereas Councillor Bob Kwapis is a member of the Ontario Board of Directors for the Ontario Small Urban Municipalities (OSUM) for the 2018 to 2020 term; and,

  Whereas the previous term of Council approved up to $4,000 to cover the associated costs of serving on this Board for 2018;

  Therefore be it resolved by the Municipal Council of the Corporation of the Town of Newmarket:

  1. That an annual budget of $4,000 be approved for the 2019 year and for the 2020 year to cover the associated costs of Councillor Kwapis serving on the OSUM Board of Directors.

9.2.20

Public Planning - Official Plan Amendment - Regional Community Improvement Plans

• 1. That the presentation regarding the Official Plan Amendment - Regional Community Improvement Plans be received.

9.2.21

Public Planning - Official Plan Amendment and Zoning By-law Amendment - 1015-1029 Davis Drive

• 1. That all presentations, deputations and correspondence relating to the Public Planning Session - Official Plan Amendment and Zoning By-law Amendment - 1015-1029 Davis Drive be received.

9.3

Committee of the Whole Meeting (Closed Session) Minutes of April 29, 2019

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Woodhouse
  1. That the Committee of the Whole Meeting (Closed Session) Minutes of April 29, 2019 be approved.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

9.3.1

Hollingsworth Arena

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That Closed Session Legal Services Report 2019-08 dated April 29, 2019 entitled Potential Disposition of Hollingsworth Arena Lands be deferred until the May 21, 2019 Committee of the Whole meeting.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

9.3.2

Stickwood-Walker Farmhouse RFP #2018-145 Update

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Woodhouse
  1. That Closed Session Legal Services Report 2019-09, dated April 29, 2019 entitled Stickwood-Walker Farmhouse be received; and,
  2. That the recommendations in Closed Session Legal Services Report 2019-09 dated April 29, 2019 be adopted.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

10.

By-laws

• Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. That By-laws 2019-25, 2019-26, 2019-27 and 2019-28 be enacted.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

11.

Notices of Motions

Councillor Bisanz provided notice of motion relating to Bill 108 More Homes, More Choices Act.

12.

Motions

None.

13.

Announcements & Community Events

(1) Councillor Bisanz congratulated St Nicholas Catholic Elementary School on their 25th Anniversary. 

(2) Councillor Bisanz invited residents to a Developer-led Public Information Centre regarding the proposed Glenway West development application on Monday May 13, 2019 from 6:00 PM to 8:00 PM at the Ray Twinney Recreation Complex. 

(3) Councillor Woodhouse advised that Wednesday March 8, 2019 is McHappy Day and invited residents to attend any McDonalds to support Ronald McDonald House Charities.

(4) Councillor Kwapis advised that the Newmarket Farmers' Market began on Saturday May 4, 2019 and would continue every Saturday morning from 8:00 AM to 1:00 PM until the end of October. 

(5) Councillor Kwapis thanked residents for participating in the 2019 Community Clean Up event.

(6) Councillor Kwapis invited residents to the Open House and Construction Notice hosted by York Region, regarding the Forcemain Twinning Project, on Wednesday May 15, 2019 and Tuesday May 21, 2019 from 4:00 PM to 8:00 PM at the Community Centre Hall 2. 

(7) Councillor Morrison invited residents to the first Ward 4 Community Meeting on Wednesday May 8, 2019 from 7:00 PM to 9:00 PM at the Community Centre. 

(8) Councillor Morrison invited residents to the Annual Smart Commute Bike to Work Day from 7:30 AM to 9:00 AM at Riverwalk Commons. 

(9) Councillor Broome invited residents to the Fun Fair at Terry Fox Public School on Wednesday June 12, 2019 from 4:30 PM to 8:30 PM.

(10) Councillor Broome invited residents to the 12th Annual Moms On The Run BBQ in support of Relay for Life on Saturday June 22, 2019 from 11:00 AM to 3:00 PM on Jordan Ray Boulevard.

(11) Councillor Twinney invited residents to a Public Meeting regarding Established Neighbourhood Studies on Thursday May 16, 2019 at 7:00 PM at the Ray Twinney Recreation Complex in Lounge 2. 

(12) Councillor Twinney invited residents to a Public Meeting regarding the Pony Drive Infrastructure on Tuesday May 28, 2019 at 6:30 PM in Cane A/B at the Town Offices (395 Mulock Drive).

(13) Councillor Simon invited ward 1 residents to the Waste Disposal and Recycling Event on Saturday May 25, 2019 from 8:00 AM to 12:00 PM.

(14) Mayor Taylor advised that the Newmarket African Caribbean Canadian Association is hosting their first Scholarship Gala on Saturday May 11, 2019 at the Community Centre at 6:30 PM.

(15) Mayor Taylor advised that he would be appearing on 105.9 The Region radio show regarding the Regional Review on Friday May 10, 2019 at 8:30 AM.

14.

New Business

14.1

Harvey Williams

Councillor Broome advised that Harvey Williams passed away on Tuesday April 30, 2019. He was a local advocate for the safety of children and worked as a crossing guard at the intersection of Clearmeadow Boulevard and Rushbrook Drive since Clearmeadow Public School opened.

14.2

York Regional Police District Community Liaison Committee (DCLC)

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That Councillor Simon be appointed to the York Regional Police District Community Liaison Committee (DCLC) as a Council representative for the years of 2019 and 2020, and that Councillor Broome be appointed for the years of 2021 and 2022.

  In Favour (9)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney, Councillor Kwapis, Councillor Broome, Councillor Bisanz, Councillor Morrison, Councillor Simon, and Councillor Woodhouse

  Carried (9 to 0)

15.

Closed Session

Mayor Taylor advised that there was no requirement for a Closed Session.

16.

Confirmatory By-law

• Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. ​That By-law 2019-29 be enacted.
  Carried

17.

Adjournment

• Moved by: Councillor Twinney
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 7:50 PM.
  Carried