OPEN FORUM 6:45 P

The meeting of the Committee of the Whole was held on Monday, March 23, 2015 in Council Chambers, 395 Mulock Drive, Newmarket.

 

Members Present:

Mayor Van Bynen

Councillor Vegh

Councillor Kerwin

Councillor Sponga

Councillor Broome-Plumley

Councillor Bisanz

 

 

Absent:

Regional Councillor Taylor

Councillor Twinney

Councillor Hempen

 

 

Staff Present:

R.N. Shelton, Chief Administrative Officer

A. Brouwer, Acting Commissioner of Corporate Services

C, Kalimootoo, Acting Commissioner of Development and Infrastructure Services

I. McDougall, Commissioner of Community Services

M. Mayes, Director of Financial Services/Treasurer

C. Service, Director of Recreation and Culture

R. Prudhomme, Director of Engineering Services

L. Lyons, Deputy Clerk

C. Finnerty, Council/Committee Coordinator

 

The meeting was called to order at 1:32 p.m.

 

Mayor Van Bynen in the Chair.

 

Additions & Corrections to the Agenda

 

The Chief Administrative Officer advised of the addendum items, being Community Services Report – Recreation & Culture 2015-03 regarding Artificial Turf Soccer Field, a deputation by Mr. Dave Hanson, Newmarket Soccer Club related to the Artificial Turf Soccer Field report, a PowerPoint presentation by the Director of Financial Services/Treasurer regarding the 2015 Preliminary Draft Budget, Corporate Services Report – Financial Services 2015-20 regarding Decision Packages and Infrastructure Levy and Development & Infrastructure Services – Planning and Building Services Report 2015-09 regarding Application for Draft Plan of Subdivision, Draft Plan of Condominium, Official Plan and Zoning By-law Amendment – Metrolinx Rail Corridor.  He further advised of the Closed Session items and advised that Item 2 of the Closed Session being a verbal update from the Chief Administrative Officer and Director of Legal Services/Municipal Solicitor regarding a property in Ward 5 would be deferred to a future meeting.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Kerwin

 

 

THAT the items listed on the agenda as addendum items be included.

 

Carried

 

Declarations of Pecuniary Interest

 

None.

 

Presentations & Recognitions

 

1.

Ms. Debra Scott, President and CEO, Newmarket Chamber of Commerce, addressed the Committee with a PowerPoint presentation outlining the achievements of Smart Commute Central York over the past year and presented Members of Council with a certificate recognizing the Town’s 2015 Workplace Designation and offered congratulations for receiving the gold level for the second year in a row.

 

Moved by:      Councillor Broome-Plumley

 

Seconded by: Councillor Bisanz

 

 

THAT the presentation by Ms. Debra Scott, President and CEO, Newmarket Chamber of Commerce regarding Year in Review - Smart Commute Central York be received.

 

Carried

 

2.

Mr. Peter Sturrup, Headmaster, Pickering College addressed the Committee with a PowerPoint presentation outlining plans for the implementation of a Global Leadership Program and renovations and improvements associated with the Pickering College Campus Master Plan.  

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Vegh

 

 

THAT the presentation by Mr. Peter Sturrup, Headmaster, Pickering College regarding Campus Plans be received.

 

Carried

Deputations

 

The Mayor asked if there were any members of the public who wished to make a deputation regarding the draft budget.  No members of the public came forward.

 

3.

Mr. David Hanson, Newmarket Soccer Club addressed the Committee regarding Artificial Turf Soccer Fields and expressed support for the initiative. 

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Vegh

 

 

THAT the deputation by Mr. David Hanson, Newmarket Soccer Club regarding Artificial Turf Soccer Fields be received.

 

Carried

 

4.

Community Services Report - Recreation and Culture 2015-03 regarding Artificial Turf Soccer Field.

 

Discussion ensued regarding funding, cost sharing, potential partnerships and timing for the York Region District School Board to implement the project and an alternate motion was presented.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Sponga

 

 

a) THAT Community Services Report - Recreation and Culture 2015-03 regarding Artificial Turf Soccer Field be received and the following recommendations be adopted:

 

i) THAT Council direct staff to explore a partnership agreement with York Region District School Board for the construction and ongoing operation of an Artificial Turf Sports Field;

 

ii) AND THAT staff report back at the April 13, 2015 Committee of the Whole with information related to York Region District School Board’s timing on this matter.

 

Carried

 

 

 

 

 

 

 

 

 

Consent Items

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Broome-Plumley

 

 

THAT the following items be adopted on consent:

 

5.

Correspondence dated February 19, 2015 from Ms. Karen Beaulieu, Fundraising Coordinator, Canadian Cancer Society requesting an exemption from the Noise By-law for the 2015 Relay for Life event scheduled for June 19, 2015 from 7:00 p.m. to June 20, 2015 at 7:00 a.m.

 

a) THAT the correspondence dated February 19, 2015 from Ms. Karen Beaulieu, Fundraising Coordinator, Canadian Cancer Society, Holland River Community Office, requesting an exemption from the Noise By-law for the 2015 Relay for Life event at Pickering College from June 19, 2015 at 7:00 p.m. to June 20, 2015 at 7:00 a.m. be received and approved subject to notification being provided to area residents;

 

b) AND THAT Ms. Beaulieu be notified in this regard.

 

6.

Correspondence received from Mr. James Nuttall, O.M.C., 1st Newmarket Group Commissioner, Scouts Canada requesting proclamation of October 16 and October 17, 2015 as 'Scouts Apple Days' in the Town of Newmarket.

 

a) THAT the correspondence from Mr. James Nuttall, O.M.C., 1st Newmarket Commissioner, Scouts Canada be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim October 16 and 17, 2015 as 'Scouts Apple Days';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

7.

Correspondence dated March 2, 2015 from Ms. Andrea McKechnie, Support Committee - Tagging Coordinator, Queen's York Rangers, 2799 Army Cadet Corp requesting permission to conduct tag days on Saturday, September 19, 2015.  

 

a) THAT the correspondence dated March 2, 2015 from Ms. Andrea McKechnie, Support Committee - Tagging Coordinator, Queen's York Rangers, 2799 Army Cadet Corp be received and the following recommendations be adopted:

 

 

i) THAT permission be granted to conduct tag days in the Town of Newmarket on Saturday, September 19, 2015;

 

ii) AND THAT Ms. McKechnie be notified in this regard.

 

8.

Newmarket Public Library Board Minutes of January 21, 2015.

 

a) THAT the Newmarket Public Library Board Minutes of January 21, 2015 be received.

 

9.

Central York Fire Services - Joint Council Committee Minutes and (Closed Session) Minutes of February 3, 2015.

 

a) THAT the Central York Fire Services - Joint Council Committee Minutes and (Closed Session) Minutes of February 3, 2015 be received.

 

10.

Newmarket - Tay Power Distribution Ltd. Report of the President dated February 18, 2015 regarding Succession Planning for Director Appointments.

 

THAT the Newmarket – Tay Power Distribution Ltd. ( the “Corporation”) Report of the President dated February 18, 2015 regarding succession planning for director appointments be received and the following resolution be adopted:

 

WHEREAS in keeping with good governance practice, the Shareholders desire to maintain a board of directors that has the ability and experience to exercise the care, diligence and skill to act in the best interests of the Corporation;

 

AND WHEREAS a staggered change in directors giving new appointees time to gain experience and knowledge in the affairs of the Corporation while maintaining a majority of experienced directors that ensures overall board of director competence is a critical component of good governance;

 

AND WHEREAS Non-Municipal Appointees A. Ott and P. Daniels will have been elected directors of the Corporation for three consecutive terms of three years as of the date of the 2015 annual general meeting and would otherwise not be eligible for election;

 

AND WHEREAS the loss of directors A. Ott and P. Daniels at the same time would cause a change of 50 percent in the Non-Municipal Appointees to the board of directors;

 

 

 

 

 

NOW THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the Town of Newmarket as follows:

 

1. THAT Article 3, Section 3.03, Paragraph (3) of the Shareholders Agreement between Tay Hydro Inc., Newmarket Hydro Holdings Inc., Newmarket – Tay Power Distribution Ltd., the Corporation of the Township of Tay and the Corporation of the Town of Newmarket which states “Elected directors shall be elected for a three (3) year term.  All elected directors shall be eligible for election for a total of three (3) consecutive terms” be waived for the election of two Non-Municipal Appointees at the 2015 Annual General Meeting of Newmarket –Tay Power Distribution Ltd.;

 

2. AND THAT A. Ott be elected to a one year term;

 

3. AND THAT P. Daniels be elected to a two year term.

 

11.

Corporate Services Report - Legislative Services 2015-04 dated February 20, 2015 regarding Carnival - D.A. Campbell Amusement Ltd. - Upper Canada Mall.

 

a) THAT Corporate Services Report - Legislative Services 2015-04 dated February 20, 2015 regarding Carnival - D.A. Campbell Amusement Ltd. Upper Canada Mall be received and the application be approved subject to the following terms:

 

i) THAT the license be issued for a period of seven consecutive days from May 6 to May 12, 2015 to permit the setting up and dismantling of amusement devices;

 

ii) AND THAT the actual operation of the carnival not exceed five consecutive days within that permitted time period.

 

12.

Development and Infrastructure Services - Public Works Services Report 2015-22 dated March 5, 2015 regarding 2014 Newmarket Water Distribution System Annual Water Quality Summary Report.

 

a) THAT Development and Infrastructure Services - Public Works Services Report 2015-22 dated March 5, 2015 regarding the 2014 Newmarket Water Distribution System Annual Water Quality Summary Report be received and the following recommendations be adopted: 

 

i) THAT the 2014 Newmarket Water Distribution System Annual Water Quality Summary Report for the period of 1 January 2014 to 31 December 2014 be received for information;

 

 

 

ii) AND THAT the information in the Annual Water Quality Summary report be available for public viewing on the Town's website at newmarket.ca/en/townhall/resourcelibrary/2014WQSummaryReportFinal.pdf, at the Customer Service counter at 395 Mulock Drive and the Operations Centre at 1275 Maple Hill Court.

 

13.

Development and Infrastructure Services Report - Planning and Building Services 2015-07 dated March 12, 2015 regarding Application for Zoning By-law Amendment - 17844 Leslie Street.

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2015-07 dated March 12, 2015 regarding Application for Zoning By-law Amendment be received and the following recommendations be adopted:

 

i) THAT the Application for Zoning By-law Amendment, as submitted by 2398804 Ontario Inc. for lands being located at the southwest corner of Janette Street and Leslie Street be referred to a public meeting;

 

ii) AND THAT following the public meeting, issues identified in this report, together with comments from the public, Committee and those received through the agency and departmental circulation of the application be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

 

iii) AND THAT R. Ursini, Evans Planning Inc., 8481 Keele Street, Unit 12, Vaughan, ON L4K 1Z7 be notified of this action.

 

14.

Corporate Services Report - Financial Services 2015-12 dated March 23, 2015 regarding Property Tax Adjustments Pursuant to the Municipal Act, 2001.

 

a) THAT Corporate Services Report - Financial Services 2015-12 dated March 23, 2015 regarding Property Tax Adjustments Pursuant to the Municipal Act, 2001 be received and that the tax adjustments outlined in Appendix 1 (attached) be approved.

 

15.

Corporate Services Report - Financial Services 2015-15 dated March 6, 2015 regarding Statement of Remuneration and Expenses - 2014 Payments to Elected and Appointed Officials.

 

a) THAT Corporate Services Report - Financial Services 2015-15 dated March 6, 2015 regarding Statement of Remuneration and Expenses - 2014 Payments to Elected and Appointed Officials be received.

 

 

 

16.

List of Outstanding Matters.

 

THAT the List of Outstanding Matters be received.

 

17.

Development and Infrastructure Services - Planning and Building Services Report 2015-09 dated March 19, 2015 regarding Application for Draft Plan of Subdivision, Draft Plan of Condominium, Official Plan and Zoning By-law Amendment by 292145 Ontario Limited, Town File 19TN 2013 002, Part of Lot 89, Concession 1, E.Y.S., lands west of the terminus of Silken Laumann Drive between the Metrolinx Rail Corridor and the existing Hydro Corridor, Files: D7, D9, D12 & D14-NP13 16.

                                                             

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2015-09 dated March 19, 2015 regarding Application for Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision be received and the following recommendations be adopted: 

 

i) THAT the Application for Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision, as submitted by 292145 Ontario Limited for lands being composed of part of Lot 89, Concession 1 E.Y.S. not be supported by Council at the Ontario Municipal Board due to substantial unresolved issues regarding the proposed form of development as set out within this report;

 

ii) AND THAT Council direct staff and legal counsel to request Party status at the Ontario Municipal Board hearing, and that if required, Staff be authorized to retain external counsel and any required expert witnesses to attend and give evidence at the Ontario Municipal Board in support of Council’s decision;

 

iii) AND THAT staff and legal counsel continue to work with the proponent and commenting agencies toward the resolution of issues in advance of the Ontario Municipal Board hearing;

 

iv) AND THAT Gary Templeton, Templeton Planning Ltd, 71 Tyler Street, Aurora, ON, L4G 2N1 be notified of this action.

 

Carried

 

 

 

 

 

 

 

18.

Main Street District Business Improvement Area Board of Management Minutes of November 18, 2014.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Broome-Plumley

 

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of November 18, 2014 be received;

 

b) AND THAT the request for an additional accessible parking space to be added to Main Street between Botsford Street and Timothy Street be referred to staff. 

 

Carried

 

19.

Joint CAO/Commissioners, Community Services, Corporate Services and Development and Infrastructure Services Report 2015-02 dated February 26, 2015 regarding Referred Items to 2014 - 2018 Term of Office.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Vegh

 

 

a) THAT Joint CAO/Commissioners, Community Services, Corporate Services, Development and Infrastructure Services Report 2015-02 dated February 26, 2015 regarding Referred Items to 2014-2018 Term of Office be received and the following recommendations be adopted:

 

i) THAT the approach identified within the report be confirmed;

 

ii) AND THAT items identified as needing Council direction be referred to Council's Strategic Planning Session for consideration.

 

Carried

 

20.

Development and Infrastructure Services Report - Engineering Services 2015-20 dated March 5, 2015 regarding Water Street Crossing - Update.

 

 

Discussion ensued and an alternate motion was presented.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Kerwin

 

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-20 dated March 5, 2015 regarding 'Water Street Crossing - Update' be received and the following recommendations be adopted:

 

i) THAT the implementation of a pedestrian traffic signal not be pursued at this time;

 

ii) AND THAT a pedestrian refuge island be considered as the medium term solution to enhancing pedestrian safety;

 

iii) AND THAT a consultant be retained to design a pedestrian refuge island, conduct a safety review and provide costing and that the report be brought back to Council for final approval;

 

iv) AND THAT the design options explore preserving the left turn movements while addressing any safety issues;

 

iv) AND THAT a copy of this report and Council extract be forwarded to representatives of Metrolinx and York Region.   

 

Carried

 

Correspondence & Petitions

 

21.

Correspondence from the Town of Aurora dated Tuesday, February 10, 2015 regarding Interchange at Highway 404 and St. John's Sideroad.

 

Discussion ensued and an alternate motion was presented.

 

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Kerwin

 

 

a) THAT the correspondence from the Town of Aurora dated February 10, 2015 regarding Interchange at Highway 404 and St. John's Sideroad be received and endorsed;

 

i) AND THAT the ongoing request of the Town of Newmarket for a Mulock Drive Interchange at Highway 404 be supported;

 

ii) AND THAT a third lane be constructed from the current termination in Aurora north to Green Lane.

 

Carried

 

The Committee recessed at 3:06 p.m.

 

The Committee reconvened at 3:21 p.m.

 

 

 

Action Items

 

22.

The Director of Financial Services provided a PowerPoint presentation regarding the draft preliminary budget and summarized the tax supported budget, average residential all-in tax increase, funded enhancements, infrastructure levy, enhancement funding options and further considerations related to the sustainable financial strategy and asset replacement fund.  Discussion ensued regarding use of funding for the approved Business Development Officer position, sidewalk snow clearing and other enhancement options.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Vegh

 

 

THAT the PowerPoint presentation by the Director of Financial Services/Treasurer regarding the 2015 Preliminary Draft Budget be received.

 

Carried

 

23.

Corporate Services Report - Financial Services 2015-20 dated March 18, 2015 regarding Decision Packages and Infrastructure Levy.

 

 

Discussion ensued and an alternate motion was presented.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Sponga

 

 

a) THAT Corporate Services Report - Financial Services 2015-20 dated March 18, 2015 regarding Decision Packages and Infrastructure Levy be received and the following recommendations be adopted:

 

i) THAT Council direct staff to move forward with Option G as indicated in the enhancement options;

 

ii) AND THAT splash pads (line 105) move from the deferred list in order to be considered in the 2015 capital budget funded from available development charges and reserve funds.

 

Carried

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Vegh

 

 

a) THAT staff provide a report within 120 days on the use of the funds budgeted for the Business Development Officer position;

 

b) AND THAT staff advise of the recommended approach for realignment of the added resource and provide goals, timelines, implementation and projected outcomes for each of the next five years.

 

Carried

 

Moved by:      Councillor Bisanz

 

Seconded by: Councillor Sponga

 

 

a) THAT staff provide a report outlining the cost of increasing the frequency of the Community Survey to an annual basis for the period of 2015 to 2018.

 

Carried

 

Moved by:       Councillor Sponga

 

Seconded by: Councillor Vegh

 

 

a) THAT staff provide a report within 90 days outlining the required resources, related costs and sources of funding available to implement a targeted marketing program to advance the redevelopment of Davis Drive properties for implementation by Q4 2015;

 

b) AND THAT the report include how this can be accomplished without impacting the current and proposed economic development plans initiatives.

 

Carried

 

Reports by Regional Representatives

 

None.

 

Notices of Motion

 

None.

 

Motions

 

None.

 

New Business

 

a)

Councillor Kerwin advised that he would be absent from the Special Council and Site Plan Review Committee meetings on Monday, March 30, 2015 as he would be representing Ward 2 at an Ontario Municipal Board hearing being held at the Newmarket Municipal Office in Cane A & B.

 

b)

Councillor Sponga requested information on how to deal with infill and variances to the Zoning By-law as it relates to residential areas in downtown Newmarket.

 

c)

Mayor Van Bynen advised that the Environmental Advisory Committee has committed to annual events which require funding as the Committee has not been reestablished as it is subject to the Boards and Committees review.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Broome-Plumley

 

 

a) THAT Council grant pre-budget approval for up to $1000.00 for the annual Community Garage Sale and Ian Gray Award for staff to coordinate with community volunteers.

 

Carried

 

Closed Session

 

Mayor Van Bynen advised that there was no requirement for a Closed Session.

 

Public Hearing Matters

 

None.

 

Adjournment

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Bisanz

 

 

THAT the meeting adjourn.

 

Carried

 

There being no further business, the meeting adjourned at 4:48 p.m.

 

 

Tony Van Bynen, Mayor

 

Lisa Lyons, Deputy Clerk