OPEN FORUM 6:45 P

Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum header.

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

1.

Ms. Pat Lusink, Program Manager, Smart Commute Central York to address the Committee regarding Year in Review - Smart Commute Central York.

p. 1

 

2.

Mr. Paul Ferguson, President, Newmarket-Tay Power Distribution to address the Committee regarding Succession Planning for Director Appointments. (Related to Item 10)

 

 

3.

Mr. Peter Sturrup, Headmaster, Pickering College to address the Committee regarding Campus Plans.

p. 14

 

Deputations

 

Consent Items (Items #4 to 19, 24)

 

4.

Correspondence dated February 19, 2015 from Ms. Karen Beaulieu, Fundraising Coordinator, Canadian Cancer Society requesting an exemption from the Noise By-law for the 2015 Relay for Life event scheduled for June 19, 2015 from 7:00 p.m. to June 20, 2015 at 7:00 a.m.

 

Recommendations: 

 

a) THAT the correspondence dated February 19, 2015 from Ms. Karen Beaulieu, Fundraising Coordinator, Canadian Cancer Society, Holland River Community Office, requesting an exemption from the Noise By-law for the 2015 Relay for Life event at Pickering College from June 19, 2015 at 7:00 p.m. to June 20, 2015 at 7:00 a.m. be received and approved subject to notification being provided to area residents;

 

b) AND THAT Ms. Beaulieu be notified in this regard.

p. 29

 

 

5.

Correspondence received from Mr. James Nuttall, O.M.C., 1st Newmarket Group Commissioner, Scouts Canada requesting proclamation of October 16 and October 17, 2015 as 'Scouts Apple Days' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence from Mr. James Nuttall, O.M.C., 1st Newmarket Commissioner, Scouts Canada be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim October 16 and 17, 2015 as 'Scouts Apple Days';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 30

 

6.

Correspondence dated March 2, 2015 from Ms. Andrea McKechnie, Support Committee - Tagging Coordinator, Queen's York Rangers, 2799 Army Cadet Corp requesting permission to conduct tag days on Saturday, September 19, 2015.  

 

Recommendations:

 

a) THAT the correspondence dated March 2, 2015 from Ms. Andrea McKechnie, Support Committee - Tagging Coordinator, Queen's York Rangers, 2799 Army Cadet Corp be received and the following recommendations be adopted:

 

i) THAT permission be granted to conduct tag days in the Town of Newmarket on Saturday, September 19, 2015;

 

ii) AND THAT Ms. McKechnie be notified in this regard.

p. 31

 

7.

Newmarket Public Library Board Minutes of January 21, 2015.

 

The Newmarket Public Library Board recommends:

 

a) THAT the Newmarket Public Library Board Minutes of January 21, 2015 be received.

p. 32

 

8.

Main Street District Business Improvement Area Board of Management Minutes of November 18, 2014.

 

The Main Street District Business Improvement Area Board of Management recommends:

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of November 18, 2014 be received.

p. 35

 

9.

Central York Fire Services - Joint Council Committee Minutes and (Closed Session) Minutes of February 3, 2015.

 

The Central York Fire Services - Joint Council Committee recommend:

 

a) THAT the Central York Fire Services - Joint Council Committee Minutes and (Closed Session) Minutes of February 3, 2015 be received.

p. 40

 

10.

Newmarket - Tay Power Distribution Ltd. Report of the President dated February 18, 2015 regarding Succession Planning for Director Appointments. (Related to Item 2)

 

Recommendations:

 

THAT the Newmarket – Tay Power Distribution Ltd. ( the “Corporation”) Report of the President dated February 18, 2015 regarding succession planning for director appointments be received and the following resolutions be adopted:

 

WHEREAS in keeping with good governance practice, the Shareholders desire to maintain a board of directors that has the ability and experience to exercise the care, diligence and skill to act in the best interests of the Corporation;

 

AND WHEREAS a staggered change in directors giving new appointees time to gain experience and knowledge in the affairs of the Corporation while maintaining a majority of experienced directors that ensures overall board of director competence is a critical component of good governance;

 

AND WHEREAS Non-Municipal Appointees A. Ott and P. Daniels will have been elected directors of the Corporation for three consecutive terms of three years as of the date of the 2015 annual general meeting and would otherwise not be eligible for election;

 

AND WHEREAS the loss of directors A. Ott and P. Daniels at the same time would cause a change of 50 percent in the Non-Municipal Appointees to the board of directors;

 

 

 

 

 

 

 

NOW THEREFORE BE IT RESOLVED by the Municipal Council of the

Corporation of the Town of Newmarket as follows:

 

1. THAT Article 3, Section 3.03, Paragraph (3) of the Shareholders Agreement between Tay Hydro Inc., Newmarket Hydro Holdings Inc., Newmarket – Tay Power Distribution Ltd., the Corporation of the Township of Tay and the Corporation of the Town of Newmarket which states “Elected directors shall be elected for a three (3) year term.  All elected directors shall be eligible for election for a total of three (3) consecutive terms.” be waived for the election of two Non-Municipal Appointees at the 2015 annual general meeting of Newmarket –Tay Power Distribution Ltd.;

 

2. AND THAT A. Ott be elected to a one year term

 

3. AND THAT P. Daniels be elected to a two year term

p. 46

 

11.

Corporate Services Report - Legislative Services 2015-04 dated February 20, 2015 regarding Carnival - D.A. Campbell Amusement Ltd. - Upper Canada Mall.

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Report - Legislative Services 2015-04 dated February 20, 2015 regarding Carnival - D.A. Campbell Amusement Ltd. Upper Canada Mall be received and the application be approved subject to the following terms:

 

i) THAT the license be issued for a period of seven consecutive days from May 6 to May 12, 2015 to permit the setting up and dismantling of amusement devices;

 

ii) AND THAT the actual operation of the carnival not exceed five consecutive days within that permitted time period.

p. 49

 

12.

Joint CAO/Commissioners, Community Services, Corporate Services and Development and Infrastructure Services Report 2015-02 dated February 26, 2015 regarding Referred Items to 2014 - 2018 Term of Office.

 

The Chief Administrative Officer, the Commissioner of Community Services, the Commissioner of Development and Infrastructure Services and the Commissioner of Corporate Services recommend:

 

a) THAT Joint CAO/Commissioners, Community Services, Corporate Services, Development and Infrastructure Services Report 2015-02 dated February 26, 2015 regarding Referred Items to 2014-2018 Term of Office be received and the following recommendations be adopted:

i) THAT the approach identified within the report be confirmed;

 

ii) AND THAT items identified as needing Council direction be referred to Council's Strategic Planning Session for consideration.

p. 51

 

13.

Development and Infrastructure Services - Public Works Services Report 2015-22 dated March 5, 2015 regarding 2014 Newmarket Water Distribution System Annual Water Quality Summary Report.

 

The Commissioner of Development and Infrastructure Services and Director of Public Works Services recommend:

 

a) THAT Development and Infrastructure Services - Public Works Services Report 2015-22 dated March 5, 2015 regarding the 2014 Newmarket Water Distribution System Annual Water Quality Summary Report be received and the following recommendations be adopted: 

 

i) THAT the 2014 Newmarket Water Distribution System Annual Water Quality Summary Report for the period of 1 January 2014 to 31 December 2014 be received for information;

 

ii) AND THAT the information in the Annual Water Quality Summary report be available for public viewing on the Town's website at www.newmarket.ca/en/townhall/resourcelibrary/2014WQSummaryReportFinal.pdf at the Customer Service counter at 395 Mulock Drive and the Operations Centre at 1275 Maple Hill Court.

p. 55

 

14.

Development and Infrastructure Services Report - Engineering Services 2015-20 dated March 5, 2015 regarding Water Street Crossing - Update.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-20 dated March 5, 2015 regarding 'Water Street Crossing - Update' be received and the following recommendations be adopted:

 

i) THAT the implementation of a pedestrian traffic signal not be pursued at this time;

 

ii) AND THAT a pedestrian refuge island be considered as the medium term solution to enhancing pedestrian safety;

 

 

 

iii) AND THAT a consultant be retained to design a pedestrian refuge island, conduct a safety review and provide costing and that the report be brought back to Council for final approval;

 

iv) AND THAT a copy of this report and Council extract be forwarded to representatives of Metrolinx and York Region.

p. 59

 

15.

Development and Infrastructure Services Report - Planning and Building Services 2015-07 dated March 12, 2015 regarding Application for Zoning By-law Amendment - 17844 Leslie Street.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2015-07 dated March 12, 2015 regarding Application for Zoning By-law Amendment be received and the following recommendations be adopted:

 

i) THAT the Application for Zoning By-law Amendment, as submitted by 2398804 Ontario Inc. for lands being located at the southwest corner of Janette Street and Leslie Street be referred to a public meeting;

 

ii) AND THAT following the public meeting, issues identified in this report, together with comments from the public, Committee and those received through the agency and departmental circulation of the application be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

 

iii) AND THAT R. Ursini, Evans Planning Inc., 8481 Keele Street, Unit 12, Vaughan, ON L4K 1Z7 be notified of this action.

p. 64

 

16.

Corporate Services Report - Financial Services 2015-12 dated March 23, 2015 regarding Property Tax Adjustments Pursuant to the Municipal Act, 2001.

 

The Commissioner of Corporate Services and the Director of Financial Services/Treasurer recommend:

 

a) THAT Corporate Services Report - Financial Services 2015-12 dated March 23, 2015 regarding Property Tax Adjustments Pursuant to the Municipal Act, 2001 be received and that the tax adjustments outlined in Appendix 1 (attached) be approved.

p. 74

 

 

 

17.

Corporate Services Report - Financial Services 2015-15 dated March 6, 2015 regarding Statement of Remuneration and Expenses - 2014 Payments to Elected and Appointed Officials.

 

The Commissioner of Corporate Services and the Director of Financial Services/Treasurer recommend:

 

a) THAT Corporate Services Report - Financial Services 2015-15 dated March 6, 2015 regarding Statement of Remuneration and Expenses - 2014 Payments to Elected and Appointed Officials be received.

p. 78

 

18.

Community Services Report - Recreation and Culture 2015-03 regarding Artificial Turf Partnership Potential. (See Item 18a. under the Addendum heading)

 

 

19.

List of Outstanding Matters.

 

Recommendation:

 

THAT the List of Outstanding Matters be received.

p. 103

 

Action Items

 

20.

Corporate Services Report - Financial Services 2015-20 dated March 6, 2015 regarding Decision Packages and Infrastructure Levy. (See Items 20a. and 20b. under the Addendum heading)

 

 

Correspondence & Petitions

 

21.

Correspondence from the Town of Aurora dated Tuesday, February 10, 2015 regarding Interchange at Highway 404 and St. John's Sideroad.

 

The Operational Leadership Team recommends:

 

a) THAT the correspondence from the Town of Aurora dated February 10, 2015 regarding Interchange at Highway 404 and St. John's Sideroad be received and endorsed;

 

i) AND THAT the ongoing request of the Town of Newmarket for a Mulock Drive Interchange at Highway 404 be supported.

p. 108

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

New Business

 

Closed Session

 

 

The Closed Session Agenda and Reports will be circulated under separate cover (Goldenrod).

 

22.

Litigation - Appeals by 292145 Ontario Limited to the Ontario Municipal Board of Official Plan and Zoning By-law Amendments, Draft Plans of Condominium and Subdivision regarding lands west of the terminus of Silken Laumann Drive between the Metrolinx Rail Corridor and the existing Hydro Corridor (Ward 1) (if required)

 

 

23.

Acquisition or disposition of land by the municipality - Verbal Update from the Chief Administrative Officer and Director of Legal Services/Municipal Solicitor regarding a property in Ward 5.

 

 

Public Hearing Matters

 

Addendum (Additions and Corrections)

 

18a.

Community Services Report - Recreation and Culture 2015-03 regarding Artificial Turf Soccer Field. (Related to Item 18)

 

The Commissioner of Community Services and Director of Recreation and Culture recommend:

 

a) THAT Community Services Report - Recreation and Culture 2015-03 regarding Artificial Turf Soccer Field be received and the following recommendations be adopted:

 

i) THAT Council direct staff to enter into formal discussions with York Region District School Board to develop a partnership agreement for the construction and ongoing operation of an Artificial Turf Soccer Field;

 

ii) AND THAT staff report back with a recommended capital and operating framework for discussion and consideration.

p. 109

 

18b.

Mr. David Hanson, Newmarket Soccer Club to address the Committee regarding Artificial Turf Soccer Fields. (Related to Item 18)

p. 112

 

 

 

20a.

The Director of Financial Services to provide a PowerPoint presentation regarding the 2015 Preliminary Draft Budget. (Related to Items 20 and 20b.)

p. 113

 

20b.

Corporate Services Report - Financial Services 2015-20 dated March 18, 2015 regarding Decision Packages and Infrastructure Levy. (Related to Item 20)

 

The Commissioner of Corporate Services and Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2015-20 dated March 18, 2015 regarding Decision Packages and Infrastructure Levy be received and the following recommendations be adopted:

 

i) THAT Council give direction on which enhancement options to include in the 2015 budget;

 

ii) AND THAT Council give direction on the amount of the additional infrastructure levy to include in the 2015 budget.

p. 125

 

24.

Development and Infrastructure Services - Planning and Building Services Report 2015-09 dated March 19, 2015 regarding Application for Draft Plan of Subdivision, Draft Plan of Condominium, Official Plan and Zoning By-law Amendment by 292145 Ontario Limited, Town File 19TN 2013 002, Part of Lot 89, Concession 1, E.Y.S., lands west of the terminus of Silken Laumann Drive between the Metrolinx Rail Corridor and the existing Hydro Corridor, Files: D7, D9, D12 & D14-NP13 16

 

The Commissioner of Development and Infrastructure Services and Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2015-09 dated March 19, 2015 regarding Application for Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision be received and the following recommendations be adopted: 

 

i) THAT the Application for Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision, as submitted by 292145 Ontario Limited for lands being composed of part of Lot 89, Concession 1 E.Y.S. not be supported by Council at the Ontario Municipal Board due to substantial unresolved issues regarding the proposed form of development as set out within this report;

 

 

 

ii) AND THAT Council direct staff and legal counsel to request Party status at the Ontario Municipal Board hearing, and that if required, Staff be authorized to retain external counsel and any required expert witnesses to attend and give evidence at the Ontario Municipal Board in support of Council’s decision;

 

iii) AND THAT staff and legal counsel continue to work with the proponent and commenting agencies toward the resolution of issues in advance of the Ontario Municipal Board hearing;

 

iv) AND THAT Gary Templeton, Templeton Planning Ltd, 71 Tyler Street, Aurora, ON, L4G 2N1 be notified of this action.

p. 130

 

Adjournment