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The
meeting was called to order at 1:30 p.m.
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Mayor
Van Bynen in the Chair.
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The Chief Administrative
Officer advised of additions and corrections to the agenda, being two
deputations, a report related to Access Newmarket Software and a
time-sensitive joint Engineering and Procurement Services report regarding
the Lake-to-Lake Route. He also advised of an administrative
correction to Corporate Services – Legislative Services Report 2014-21 to
reflect that Councillor Hempen is not a member of the VivaNext
Implementation Strategy Task Force as identified in the report.
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Additions &
Corrections to the Agenda
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Moved
by: Councillor Bisanz
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Seconded
by: Councillor Sponga
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THAT
the addendum items and corrections as outlined be included in the Committee
of the Whole agenda.
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Moved
by: Councillor Vegh
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Seconded
by: Councillor Twinney
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THAT
the deputation of Mr. John Blommesteyn regarding the 2015 Schedule of
Meetings be received.
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Moved
by: Councillor Sponga
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Seconded
by: Councillor Hempen
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THAT
the deputation of Mr. Paul Jolie regarding User Fees and Charges - Water
and Wastewater rates be received.
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Moved
by: Councillor Sponga
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Seconded
by: Councillor Kerwin
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a)
THAT Corporate Services Report - Financial Services 2014-36 dated November
24, 2014 regarding 2015 User Fees and Charges - Water and Wastewater Rates
be received and the following recommendations be adopted:
i)
THAT the attached Schedule 'A' being the Town of Newmarket Water and
Wastewater Rates be approved and adopted by By-law;
ii)
AND THAT the Water and Wastewater Rate adjustments come into full force and
effect as of January 1, 2015;
iii)
AND THAT staff be directed to update the 6-Year Water and Wastewater
Financial Plan and to include further review of the rate structure in this
update.
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Moved
by: Councillor Hempen
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Seconded
by: Councillor Bisanz
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a) THAT the PowerPoint presentation regarding the
Council Orientation Program be received;
b) AND THAT Joint Chief Administrative Officer and
Commissioners Report 2014-16 dated November 26, 2014 regarding 2014-2018
Council Term of Office be received.
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5.
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Mr.
Chris Howie addressed the Committee regarding Outdoor Skating Rinks.
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Moved
by: Councillor Sponga
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Seconded
by: Councillor Hempen
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THAT
the deputation of Mr. Chris Howie regarding Outdoor Skating Rinks be
received.
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Moved
by: Regional Councillor Taylor
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Seconded
by: Councillor Vegh
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a)
THAT the Joint Community Services - Recreation and Culture Services and
Development and Infrastructure Services – Public Works Services Report
2014-30 dated November 25, 2014 regarding Outdoor Skating Rinks be received
and the following recommendations be adopted:
i)
THAT the Town of Newmarket approve offering a pilot project “End of Night
Pick up Hockey” as outlined in this report, subject to the provisions of
the Noise By-law;
ii)
AND THAT the Town of Newmarket approve up to two (2) “Community Run Outdoor
Rink” pilot projects as outlined in this report and subject to staff’s
discretion for the 2014-2015 season.
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Vegh
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THAT
the following items be adopted on consent:
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11.
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Corporate Services Report -
Financial Services 2014-48 dated November 24, 2014 regarding 2015 Fees and
Charges - General Fees and Charges.
a)
THAT Corporate Services Report - Financial Services 2014-48 dated November
24, 2014 regarding 2015 Fees and Charges - General Fees and Charges be
received and the following recommendations be adopted:
i)
THAT the attached Schedules 'A', 'B', 'C', 'D', 'E' and 'F' marked as the
Town of Newmarket 2015 All Departments, Corporate Services - Finance and
Purchasing and IT, Legal Services, Public Works Services, Engineering
Services and Legislative Services - General Fees and Charges Schedules
respectively, be approved and adopted by by-law;
ii)
AND THAT the fee adjustments come into full force and effect as of January
1, 2015.
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Carried
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The
Committee of the Whole recessed at 3:21 p.m.
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The
Committee of the Whole reconvened at 3:37 p.m.
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Moved
by: Councillor Broome-Plumley
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Seconded
by: Councillor Kerwin
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a)
THAT the presentation regarding the Customer Relationship Management (CRM)
System be received;
b)
AND THAT Community Services - Customer Services Report 2014-30 dated
December 3, 2014 regarding Access Newmarket software and reports be
received for information.
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Moved
by: Councillor Sponga
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Seconded
by: Councillor Broome-Plumley
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a)
THAT Joint Corporate Services Report - Legislative Services and Financial
Services 2014-45 dated November 24, 2014 regarding 2015 User Fees and
Charges - Licensing Fees be received and the following recommendations be
adopted:
i)
THAT the attached Schedule 'A' marked as the '2015 Legislative Services
(Licensing) Fees and Charges' be approved and forwarded to Council for
final adoption by by-law;
ii)
AND THAT the fee adjustments come into full force and effect as of January
1, 2015.
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Moved
by: Councillor Sponga
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Seconded
by: Councillor Twinney
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a)
THAT Development and Infrastructure Services - Planning and Building
Services and Corporate Services Report - Financial Services 2014-46 dated
November 24, 2014 regarding 2015 User Fees and Charges - Planning Act Fees
be received and the following recommendations be adopted:
i)
THAT the attached Schedule 'A', being the Town of Newmarket 2015 Planning
Application Fees Schedule be approved and adopted by by-law;
ii)
AND THAT the fee adjustments come into full force and effect as of January
1, 2015.
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Moved
by: Councillor Sponga
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Seconded
by: Councillor Bisanz
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a)
THAT Development and Infrastructure Commission – Engineering Services and
Corporate Services Commission – Procurement Services Report – ES2014-60
dated November 26, 2014 regarding the Tom Taylor Trail West – Lake to Lake
Route be received and the following recommendations be adopted:
i)
THAT $348,333 be allocated from the General Capital Reserves to the
project;
ii)
AND THAT the $34,000 grant from the Landowner Environmental Assistance Program
(LEAP) through the Lake Simcoe Region Conservation Authority (LSRCA) also
be allocated to the project;
iii)
AND THAT, as recommended by the Manager, Procurement Services, Tender
T2014-24 “Tom Taylor Trail West Side Fairy Lake”, be awarded to Hawkins Contracting
Services Limited of Stouffville, Ontario at a cost of $644,492.65,
exclusive of all applicable taxes, subject to the approval in
Recommendations 1 and 2, and that, upon approval of this recommendation,
the Procurement Services Department notify the other Bidders after award of
the Tender;
iv)
AND THAT this contract be executed by the Department Head and Manager,
Procurement Services, as per the Procurement By-law.
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Twinney
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a)
THAT Members of Council be appointed to Committees as follows:
i)
Appointment Committee - Mayor Van Bynen, Councillor Bisanz and Councillor
Twinney
ii)
Accessibility Advisory Committee - Councillor Bisanz
iii)
Central York Fire Services Joint Council Committee - Councillor Hempen,
Councillor Sponga and Councillor Twinney
iv)
Heritage Newmarket Advisory Committee - Councillor Hempen
v)
Newmarket Public Library Board - Councillor Broome-Plumley, Councillor
Sponga and Councillor Vegh
vi)
Main Street District Business Improvement Area Board of Management -
Councillor Sponga
vii)
SmartCommute – Central York - Councillor Broome-Plumley
b)
AND THAT to maintain continuity, Councillor appointments to active task
forces in the 2010-2014 term (VivaNext Implementation Strategy Task Force –
Strategy Group and Old Town Hall Construction Budget Control Task Force)
continue in the current term;
c)
AND THAT citizen members of the following committees appointed in the
2010-2014 term of Council continue their appointment and be authorized to
meet to fulfil statutory duties until the appointment of their successors,
including:
i) Accessibility Advisory Committee;
ii) Appeals Committee;
iii) Committee of Adjustment;
iv) Heritage Newmarket Advisory Committee;
v) Newmarket Public Library Board; and,
vi) Property Standards Committee
d)
AND THAT committees which are not required to meet to fulfil statutory
duties in (c) be suspended pending the review of Council’s committee
structure.
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a)
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Councillor
Sponga advised that he has been approached by the Newmarket Historical
Society with a request for Council representation on the Committee.
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Moved
by: Councillor Sponga
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Seconded
by: Councillor Hempen
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THAT
Councillor Kerwin be appointed to the Newmarket Historical Society.
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b)
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Councillor
Sponga inquired on the timing of Information Reports regarding the GO Train
whistle ban and the completion of Andrew Street. The Commissioner of
Development and Infrastructure Services advised that an Information Report addressing
the completion of Andrew Street would be provided within one month.
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c)
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Councillor
Sponga requested that information regarding the community consultation
process by Canada Post regarding the site selection of community mailboxes
be made available to residents.
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d)
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Councillor
Kerwin requested input on the location of community mailboxes in Ward 2.
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e)
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Councillor
Kerwin requested that Staff consider installation of a large speed hump to
slow speed on Lemar Road. The Commissioner of Development and
Infrastructure Services advised that staff will review the concern in accordance
with the Town’s traffic management policies as adopted by Council.
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f)
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Councillor
Kerwin suggested that Staff review alternate accessible treatments of curb
cuts, in particular, metal plates as observed in the City of Toronto.
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g)
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Councillor
Kerwin requested that accumulations of leaves be cleaned from the streets
to avoid potential blockage of the catch basins over the winter months.
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