OPEN FORUM 6:45 P

The meeting of the Council Workshop was held on Monday, April 11, 2016 in Council Chambers, 395 Mulock Drive, Newmarket.

 

Members Present:

Mayor Van Bynen

Deputy Mayor & Regional Councillor Taylor

Councillor Vegh

Councillor Kerwin

Councillor Twinney

Councillor Hempen (6:35 to 7:55 p.m.)

Councillor Sponga

Councillor Broome-Plumley

Councillor Bisanz

 

 

Staff Present:

R. N. Shelton, Chief Administrative Officer

P. Noehammer, Commissioner of Development and Infrastructure Services

A. Brouwer, Director of Legislative Services/Town Clerk

C. Kallio, Economic Development Officer

L. Lyons, Deputy Clerk

C. Finnerty, Council/Committee Coordinator

 

The meeting was called to order at 6:32 p.m.

 

Mayor Van Bynen in the Chair.

 

Notice

 

Mayor Van Bynen advised that, in accordance with the Town's Procedure By-law, no decisions will be made but rather this meeting is an opportunity for Council to receive information from each Council appointed Committee on their workplan and achievements to date.

 

Declarations of Pecuniary Interest

 

None.

 

Items

 

1.

The Director of Legislative Services/Town Clerk provided background information on the Committee review that was completed in early 2015 and summarized the requirements of the Committee Administration Policy and principles of the Canadian Code for Volunteer Involvement.  He further advised that as the Main Street District Business Improvement Area Board of Management recently provided a presentation at Committee of the Whole, they would not be providing a presentation at the Council Workshop. 

 

2.

Mr. Steve Foglia, Chair, Accessibility Advisory Committee addressed Council with a high level summary of the Committee mandate, areas contained within the Committee’s workplan and focus areas for 2016, being public awareness initiatives, including the Accessibility Logo Contest and Annual Accessibility Award, National Access Awareness Week and audits of Town owned facilities.  Discussion ensued regarding the StopGap program and potential for collaboration with the Main Street District Business Improvement Area Board of Management for implementation of the StopGap program on Main Street. 

 

3.

Ms. Cristine Prattas, Chair, Audit Committee, introduced the Committee members and provided a high level summary of the Committee mandate.  She advised that the Committee has met twice to date this term and received presentations from the Town’s internal auditor on risk areas, including cyber risk considerations.  She further advised that the Committee would next meet in June to review the Town’s financial statements. 

 

4.

Mr. Gino Vescio, Chair, Committee of Adjustment and Property Standards Committee introduced the Committee members and provided an overview of the mandate of each Committee, as neither has a formal workplan and meet as required. 

 

5.

Ms. Jackie Playter, Chair, Elman W. Campbell Museum Board provided an overview of the Board’s Mission and Vision statements, mandate, museum background, outreach programs and upcoming events.  Discussion ensued regarding future museum collections.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Vegh

 

 

THAT the deputation by Ms. Jackie Playter, Chair, Elman W. Campbell Museum Board be provided an additional five minutes.

 

Carried

 

6.

Mr. Athol Hart, Chair, Heritage Newmarket Advisory Committee introduced the Committee members and provided a high level summary of the Committee’s mandate, achievements to date, including the register of designated and non-designated heritage properties. He further summarized areas of the Committee’s workplan, including public education initiatives, requests for heritage plaques and designation under the Ontario Heritage Act, digitization of assessment roll books and enactment of a Heritage Attributes By-law to protect properties from demolition by neglect, heritage salvage program and ongoing heritage stewardship.  Discussion ensued regarding the plaque program.

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Broome-Plumley

 

 

THAT the deputation by Mr. Athol Hart, Chair, Heritage Newmarket Advisory Committee be provided an additional five minutes.

 

Carried

 

7.

Mr. Jim Gragtmans, Chair, Newmarket Economic Development Advisory Committee provided an overview of work over the past three terms of NEDAC and summarized the Committee mandate, vision, links between the work of NEDAC and Council’s strategic priorities.  He further provided information on the Committee’s innovation focus area and next steps.  

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Kerwin

 

 

THAT the deputation by Mr. Jim Gragtmans, Chair, Newmarket Economic Development Advisory Committee be provided an additional five minutes.

 

Carried

 

8.

Ms. Jackie Playter, Chair, Newmarket Downtown Development Committee introduced the Committee and staff support and summarized the mandate, strategic investments, projects being completed along Main Street and the value that the Town’s investments through the Committee have brought to Main Street.  Discussion ensued regarding revitalization of Main Street and success of the Committee and programs.

 

Moved by:      Councillor Twinney

 

Seconded by: Councillor Kerwin

 

 

THAT the deputation by Ms. Jackie Playter, Chair, Newmarket Downtown Development Committee be provided an additional five minutes.

 

Carried

 

9.

Mr. John Birchall, Member, Newmarket Environmental Advisory Committee introduced the Committee members and provided a high level overview of the Committee’s mandate, including policy matters and public advocacy.  He introduced Ms. Nicole Hamley, Member, Newmarket Environmental Advisory Committee, who summarized some of NEAC’s plans for community education and engagement, including the Community Garage Sale, Ian Gray Award and a presence at the Farmer’s Market. 

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Kerwin

 

 

THAT the deputation by Mr. John Birchall, Member, Newmarket Environmental Advisory Committee be provided an additional five minutes.

 

Carried

 

10.

Ms. Joan Stonehocker, Chair, Newmarket Public Library Board provided an overview of the Board’s Strategic Plan 2013-2016 and key focus areas, being igniting community dialogue, leading a learning community and readying capabilities. 

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Kerwin

 

 

THAT the presentations by Mr. Steve Foglia, Chair, Accessibility Advisory Committee, Ms. Cristine Prattas, Chair, Audit Committee, Mr. Gino Vescio, Chair, Committee of Adjustment and Property Standards Committee, Ms. Jackie Playter, Chair, Elman W. Campbell Museum Board and Newmarket Downtown Development Committee, Mr. Athol Hart, Chair, Heritage Newmarket Advisory Committee, Mr. Jim Gragtmans, Chair, Newmarket Economic Development Advisory Committee, Mr. John Birchall and Ms. Nicole Hamley, Members, Newmarket Environmental Advisory Committee and Ms. Joan Stonehocker, Chair, Newmarket Public Library Board be received. 

 

Carried

 

Adjournment

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Broome-Plumley

 

 

THAT the meeting adjourn.

 

Carried

 

There being no further business, the meeting adjourned at 7:55 p.m.

 

 

Tony Van Bynen, Mayor

 

Andrew Brouwer, Town Clerk