Town of Newmarket
Agenda
Council - Electronic

Meeting #:

Date:

Monday, May 15, 2023

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to [e-mail] by end of day on May 14, 2023. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to [e-mail].

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

• That the Additions and Corrections be approved.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

How to get involved with planning applications (item 4.1)

Newmarket Council will not be making any final decisions at this meeting in relation to item 4.1, all written and verbal comments will be given to Planning staff to consider in a future report. A report will then be provided to Council at a future Committee of the Whole or Council Meeting.

Residents are encouraged to get involved in the public planning process by submitting written comments or providing a deputation during the meeting. To learn more about how to get involved, please email and include your contact information (name and phone number).

4.1

Town of Newmarket Official Plan Review: Section 26 Meeting and Background Summary Report Review

Note:  Andria Sallese, Project Manager, WSP and Nadia Dowhaniuk, Planner, WSP will deliver a presentation on this matter.

• 1. That the presentation by Andrea Sallese, Project Manager, WSP and Nadia Dowhaniuk, Planner, WSP regarding the Town of Newmarket Official Plan Review: Section 26 Meeting and Background Summary Report Review be received. 

4.1.1

Frank Orsi

5.

Presentations & Recognitions

6.

Deputations

6.1

Update on the activities of Newmarket Community Action Table (NMKT CAT)

Note: Sandra Hanmer from the Newmarket Community Action Table will depute regarding this matter.

• 1. That the deputation provided by Sandra Hanmer on behalf of the Newmarket Community Action Table regarding an update on their activities be received.

7.

Minutes

7.1

Council Electronic Meeting Minutes of April 24, 2023

• 1. That the Council Electronic Meeting Minutes of April 24, 2023 be approved.

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Committee of the Whole Electronic Meeting Minutes of May 8, 2023

• 1. That the Committee of the Whole Electronic Meeting Minutes of May 8, 2023 be received and the recommendations noted within be adopted.

9.1.1

Newmarket Energy Efficiency Retrofit (NEER)

• 1. That the presentation provided by Parminder Sandhu, Executive Chairman, Enerva regarding the Newmarket Energy Efficiency Retrofit (NEER) be received.

9.1.2

Deputation - Camile Garzon: Hike for Hospice

• 1. That the deputation provided by Camile Garzon, Fund Development Manager, Better Living Health and Community Services regarding Hike for Hospice be received.

9.1.3

Deputation - David McKay: Zoning By-law Amendment and Draft Plan of Subdivision - 1038 & 1040 Jacarandah Drive

• 1. That the deputation provided by David McKay, Vice President & Partner, MHBC Planning, Urban Design & Landscape Architecture regarding Zoning By-law Amendment and Draft Plan of Subdivision - 1038 & 1040 Jacarandah Drive be received.

9.1.4

Zoning By-law Amendment and Draft Plan of Subdivision - 1038 & 1040 Jacarandah Drive 

• 1. That the report entitled Zoning By-law Amendment and Draft Plan of Subdivision – 1038 & 1040 Jacarandah Drive dated May 8^th, 2023 be received; and,
  2. That the applications for Zoning By-law Amendment and Draft Plan of Subdivision, as submitted by 2529437 Ontario Ltd. for lands municipally known as 1038 & 1040 Jacarandah Drive, be approved, and that staff be directed to present the Zoning By-law Amendment, including necessary Holding provisions, to Council for approval; and,
  3. That the approval of the Draft Plan of Subdivision 19TN 2021 001 is also subject to the schedule of conditions set out in Schedule D attached to and forming part of this report; and,
  4. That 2529437 Ontario Ltd and MHBC Planning, Urban Design & Landscape Architecture, be notified of this action; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.5

Penn Avenue Traffic Review - Update

• 1. That the report entitled “Penn Avenue Traffic Review – Update” dated May 8, 2023, be received; and,
  2. That All-Way Stop controls not be implemented at this time at the intersections of Penn Avenue with Vincent Street; and,
  3. That All-Way Stop controls be implemented at either the intersections of Penn Avenue with Hillview Drive or Denne Boulevard, and that upon further analysis of the two intersections, staff be directed to present Council with a recommendation on one of them at a future Council meeting; and,
  4. That traffic calming measures involving flexible bollards and the narrowing of travel lanes through the application of urban shoulders be implemented in 2023 and that resulting speeds be monitored; and,
  5. That road signage relocations or realignments be made in 2023; and,
  6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.6

Street Naming Policy and Reserve List Update

• 1. That the report entitled Street Naming Policy and Reserve List Update dated May 8, 2023 be received; and,
  2. That the Town’s Street Naming Policy be updated; and,
  3. That Staff be directed to report to Council and suggest names for inclusion on the reserve list that is reflective of Indigenous people and people of colour; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.7

Museum Board Update, 2022 - 2026

• 1. That the report entitled Museum Board Update, 2022-2026 dated May 8, 2023 be received; and,
  2. That development and implementation of a dedicated recruitment campaign for Museum Board members be approved; and,
  3. That staff be directed to work with newly recruited board members to develop a schedule of meetings that may differ from the existing terms of reference; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.8

York Region Municipal Streetscape Partnership Program – Mulock Park Public Art at Yonge Street/Mulock Drive Intersection

• 1. That the report entitled York Region Municipal Streetscape Partnership Program – Mulock Park Public Art at Yonge Street/Mulock Drive Intersection, dated May 8, 2023 be received; and,
  2. That the Engineering Services Department be authorized to submit an application under the Municipal Streetscape Partnership Program (MSPP) offered by York Region for the construction of the Beacon Art installation (“streetscape improvements”) on roadways at the intersection of Yonge Street and Mulock Drive; and,
  3. That, if successful, the Town will fund at least 50% of the design and construction costs associated with the public art, to a maximum Town contribution of $330,000; and,
  4. That, if successful, staff be directed to enter into a maintenance agreement with York Region; and,
  5. That once the streetscape and intersection improvements are complete, they be maintained by the Town at its sole cost; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.9

Newmarket Public Library Board Meeting Minutes of February 15, 2023

• 1. That the Newmarket Public Library Board Meeting Minutes of February 15, 2023 be received.

9.2

Correspondence - Dorothy Flisak: 1039 and 1040 Jacarandah Drive

Note: this item relates to items 9.1.4 and By-law 2023-30

• 1. That the correspondence from Dorothy Flisak regarding 1039 and 1040 Jacarandah Drive be received.

9.3

Correspondence - Sarah Mitchell: Penn Avenue Traffic Review - Update

Note: this item relates to item 9.1.5. 

• 1. That the correspondence from Sarah Mitchell regarding the Penn Avenue Traffic Review Update be received.

9.4

Ministry of Municipal Affairs and Housing Municipal Finances Audit

• 1. That the letter dated May 3, 2023 from the Ministry of Municipal Affairs and Housing and the Ministry of Municipal Affairs and Housing Municipal Finances Audit Town of Newmarket Terms of Reference be received; and, 
  2. That the Commissioner of Corporate Services be authorized to sign the Ministry of Municipal Finances Audit Town of Newmarket Terms of Reference; and,
  3. That a copy of the signed Ministry of Municipal Finances Audit Town of Newmarket Terms of Reference be provided to the Minister of Municipal Affairs and Housing; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

By-laws

2023-28 A By-law to authorize the appointment of Building Officials

2023-30 A By-law to amend By-law Number 2010-40 as amended being the Town's Comprehensive Zoning By-law (1038 and 1040 Jacarandah Drive)

• 1. That By-laws 2023-28 and 2023 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

13.1

May 29th

13.2

Central York Fire Services Carwash

14.

Closed Session (if required)

14.1

Council (Closed Session) Meeting Minutes of April 24, 2023

14.2

Committee of the Whole Meeting (Closed Session) Minutes of May 8, 2023

14.2.1

Newmarket Energy Efficiency Retrofit (NEER)

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, as per Section 239 (2)(i) of the Municipal Act, 2001.

14.2.2

Proposed Acquisition of Land -- Ward 2

A proposed or pending acquisition or disposition of land by the municipality or local board as per Section 239(2)(c) of the Municipal Act, 2001.

14.2.3

Bill 23 Update

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001.

14.3

Appointment to Newmarket Economic Development Advisory Committee

Personal matters about an identifiable individual, including municipal employees as per section 239(2)(b) of the Municipal Act, 2001.

15.

Confirmatory By-law

2023-29 A By-law to Confirm the Proceedings of the May 15, 2023 Council - Electronic meeting.

• 1. That By-law 2023-29 be enacted.

16.

Adjournment