Town of Newmarket

Minutes

Special Committee of the Whole - Electronic

Meeting #:
Date:	Monday, October 18, 2021
Time:	1:00 P.m. - 3:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon (1:14 PM - 2:54 PM)
• Councillor Woodhouse
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Councillor Twinney

Staff Present:

• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Chief Administrative Officer
• L. Lyons, Director of Legislative Services/Town Clerk
• M. Agnoletto, Director of Public Works Services
• W. Bennett, Director of Corporate Communications
• M. Mayes, Director of Financial Services/Town Treasurer
• A. Tang, Manager of Accounting & Finance
• R. Prudhomme, Director of Engineering Services
• K. Venkataraman, Director of Information Technology Services
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

​For consideration by Council on November 1, 2021.
The meeting was called to order at 1:01 PM.
Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [e-mail] or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

2022 Preliminary Draft Capital and Rate-Supported Budgets

Note: This item was dealt with under item 6.1. See item 6.1 for motion. 

The Director of Financial Services/Treasurer provided an introduction to the 2022 Preliminary Draft Capital and Rate-Supported Budgets presentation and provided a background of the 2022 budget process to date. The Manager, Finance & Accounting provided a presentation which outlined the Capital Budget program which is broken into the standard program and major projects. The presentation explained the prioritization process for projects in the Capital Budget and an overview of the overall Capital Program. The presentation continued with an overview of the Rate-Supported Operating Budgets, which consist of Water & Wastewater, Stormwater and Building. The presentation concluded with next steps for the 2022 budget process. Members of Council queried Staff regarding specific projects in the decision packages and deferred items.

5.

Deputations

None.

6.

Items

6.1

2022 Preliminary Draft Capital and Rate-Supported Operating Budgets

• An alternate motion was presented and noted below in bold.

  Moved by: Councillor Morrison
  Seconded by: Councillor Kwapis
  1. That the presentation provided by the Manager of Accounting and Finance regarding the 2022 Preliminary Draft Capital and Rate-Supported Budgets be received; and,
  2. That the report entitled 2022 Preliminary Draft Capital and Rate-Supported Operating Budgets dated October 18, 2021 be received; and,
  3. That subject to any additional direction from Committee, that the proposed Capital Budget be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 6, 2021; and,
  4. That the proposed list of Capital Projects be included in the Capital Program for   2022, subject to changes that may be made by Council during the year; and,
  5. That subject to any additional direction from Committee, that the proposed Rate-Supported Operating Budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 6, 2021; and,
  6. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations.
  
  
  
  Carried

7.

Closed Session

Mayor Taylor advised there was no requirement for a Closed Session.

8.

Adjournment

• Moved by: Councillor Broome
  Seconded by: Councillor Bisanz
  1. That the meeting be adjourned at 2:54 PM.
  
  
  
  Carried