OPEN FORUM 6:45 P

Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum header.

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

1.

Mr. Paul Ferguson, President, Newmarket Hydro Holdings Inc. to present a PowerPoint presentation regarding the Newmarket Hydro Holdings Inc. Annual General Meeting.

p. 1

 

2.

Mr. Andrew Walasek, Manager, Municipal Engagement, Government Affairs, Canada Post Corporation to address the Committee regarding changes to postal service and public engagement measures.

 

 

Deputations

 

3.

Mr. John Blommesteyn to address the Committee regarding Integrity Commissioner's Report.

p. 45

 

Consent Items (Items # 4 to 18)

 

4.

Correspondence from Ms. Beverly Verwey, Branch Council Chair, Region of York Branch of the Canadian Red Cross dated January 9, 2015 requesting proclamation of the month of March, 2015 as "Red Cross Month" in the Town of Newmarket.

 

Recommendation:

 

a) THAT the correspondence dated January 9, 2015 from Beverly Verwey, Branch Council Chair, Region of York Branch of the Canadian Red Cross be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim the month of March, 2015 as "Red Cross Month";

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 47

 

5.

Correspondence from Mr. David Harper, Volunteer Manager, Epilepsy York Region dated February 10, 2015 requesting proclamation of the month of March, 2015 as "Epilepsy Awareness Month" and March 26, 2015 as "Purple Day" in the Town of Newmarket.

 

Recommendation:

 

a) THAT the correspondence dated February 10, 2015 from Mr. David Harper, Volunteer Manager, Epilepsy York Region be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim the month of March, 2015 as "Epilepsy Awareness Month" and March 26, 2015 as "Purple Day";

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 49

 

6.

Correspondence from Ms. Tracey Nesbitt, Manager, OASW Central Ontario Branch dated January 28, 2015 requesting proclamation of the week of March 2-8, 2015 as "Social Work Week" in the Town of Newmarket.

 

Recommendation:

 

a) THAT the correspondence dated January 28, 2015 from Ms. Tracey Nesbitt, Manager, OASW Central Ontario Branch be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim the week of March 2-8, 2015 as "Social Work Week";

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 51

 

7.

Correspondence from Mr. Peter Stojanov, Director, Canadian Institute of Plumbing and Heating, Ontario Region dated February 10, 2015 requesting proclamation of March 11, 2015 as "World Plumbing Day" in the Town of Newmarket.

 

Recommendation:

 

a) THAT the correspondence dated February 10, 2015 from Mr. Peter Stojanov, requesting proclamation of March 11, 2015 as "World Plumbing Day" be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim March 11, 2015 as "World Plumbing Day";

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 52

 

8.

Central York Fire Services - Joint Council Committee Minutes of September 2, 2014 and January 6, 2015.

 

The Central York Fire Services - Joint Council Committee recommends:

 

a) THAT the Central York Fire Services - Joint Council Committee Minutes of September 2, 2014 and January 6, 2015 be received.

p. 53

 

9.

Item 3 of the Central York Fire Services - Joint Council Committee Minutes of September 2, 2014 - Joint Central York Fire Services and Corporate Services Report 2014-33 dated July 17, 2014 regarding the 2014 Central York Fire Services Budget Report - Second Quarter.

 

The Central York Fire Services - Joint Council Committee recommends to Council:

 

a) THAT the Joint Central York Fire Services and Corporate Services Report 2014-33 dated July 17, 2014 regarding the 2014 Central York Fire Services Budget Report - Second Quarter be received for information purposes;

 

b) AND THAT the Town of Newmarket be requested to transfer the balance in its Fire Training Reserve to Central York Fire Services' Asset Replacement Fund.

p. 60

 

10.

Central York Fire Services - Joint Council Committee (Closed Session) Minutes of January 6, 2015.

 

The Central York Fire Services - Joint Council Committee recommends:

 

a) THAT the Central York Fire Services - Joint Council Committee (Closed Session) Minutes of January 6, 2015 be received.

 

 

11.

Newmarket Public Library Board Minutes of December 17, 2014.

 

The Newmarket Public Library Board recommends:

 

a) THAT the Newmarket Public Library Board Minutes of December 17, 2014 be received.

p. 61

 

12.

Development and Infrastructure Services Report - Public Works Services 2015-16 dated February 9, 2015 regarding Sidewalk Snow Clearing Operations.

 

The Commissioner of Development and Infrastructure Services and Director of Public Works Services recommend:

 

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-16 dated February 9, 2015 regarding Sidewalk Snow Clearing for All Sidewalks be received and the following recommendation be adopted:

 

i) THAT Council consider the proposed enhancement of winter sidewalk maintenance service levels to include all municipally owned sidewalks with priority to be given to schools, Main Street, Regional roads and primary transit locations as part of the 2015 draft budget deliberations.

p. 66

 

13.

Joint Development and Infrastructure Services, Public Works Services and Corporate Services - Financial Services Report 2015-17 dated February 10, 2015 regarding Advanced Metering Infrastructure Proposed Fixed Network System.

 

The Commissioner of Development and Infrastructure Services, the Commissioner of Corporate Services, the Director of Public Works Services and the Director of Financial Services recommend:

 

a) THAT Joint Development and Infrastructure Services Report - Public Works Services and Corporate Services - Financial Services Report 2015-17 dated February 10, 2015 regarding Advanced Metering Infrastructure be received and the following recommendations be adopted:

 

i) THAT Council consider the benefits of Advanced Metering Infrastructure as outlined in conjunction with the draft 2015 capital budget submission;

 

ii) AND THAT Council give consideration to initiating a Meter Replacement Program in the 2015 budget through a Request for Proposal process.

p. 73

 

 

 

 

 

 

 

 

 

 

14.

Development and Infrastructure Services Report - Public Works Services 2015-12 dated January 29, 2015 regarding Northern Six Waste Collection Contract, 2017-2027 - Tender Preparation Update.

 

The Commissioner of Development and Infrastructure Services and the Director of Public Works Services recommend:

 

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-12 dated January 29, 2015 regarding Northern Six Waste Collection Contract 2017-2027 – Tender Preparation Update be received and the following recommendations be adopted:

 

i) THAT staff be directed to work collaboratively with the Northern Six municipalities on the preparation of the procurement documents and tender for a Northern Six Waste Collection Contract;

 

ii) AND THAT Council directs staff to prepare an updated Memorandum of Understanding between the Northern Six Municipalities to provide governance and direction during the next Contract period;

 

iii) AND THAT Council directs staff to prepare the Tender for a Contract period of eight (8) to ten (10) years commencing from the expiry or termination of the existing contract;

 

iv) AND THAT Council continues to endorse the principles of the Region of York 2012 Integrated Waste Management Master Plan (SM4RT Living Plan) including waste reduction and the provision of a three stream waste diversion program with Blue Box Material recycling and Source Separated Organics recycling;

 

v) AND THAT Staff reports back with opportunities to harmonize all Waste Collection By-laws in the Northern Six municipalities with the aim to improve efficiencies in the Contract Administration and customer service;

 

vi) AND THAT Staff reports back to Council for direction with respect to opportunities for improvements in the service level(s) provided, range of services provided, opportunities for further waste diversion, and cost efficiencies.

p. 76

 

 

 

 

 

 

 

 

15.

Correspondence dated February 4, 2015 from Ms. Suzanne Craig in relation to a Council Code of Conduct complaint received by the Chief Administrative Officer on December 1, 2014.

 

Recommendation: 

 

THAT the correspondence dated February 4, 2015 from Ms. Suzanne Craig in relation to a Council Code of Conduct complaint received by the Chief Administrative Officer on December 1, 2014 be received.

p. 82

 

16.

Chief Administrative Officer Report 2015-02 dated February 11, 2015 regarding Council Code of Conduct Update.   

 

The Chief Administrative Officer recommends:

 

a) THAT Chief Administrative Officer Report 2015-02 dated February 11, 2015 regarding Council Code of Conduct Update be received and the following recommendations be approved:

 

i) THAT staff be directed to investigate best practices on policy issues such as Councillor supported community events/not for profit organizations and clarification of official e-mail address use;

 

ii) AND THAT findings be brought back as part of the draft Council Code of Conduct;

 

iii) AND THAT future Code complaints related to matters currently under review be held in abeyance until the review has been completed and reported on to Council;

 

iv) AND THAT future Code complaints follow the Interim Code Complaint Process as outlined in this report until a new Council Code of Conduct has been adopted.

p. 87

 

17.

List of Outstanding Matters.

 

Recommendation:

 

a) THAT the list of Outstanding Matters be received.

p. 100

 

Action Items

 

Correspondence & Petitions

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

Closed Session (if required)

 

New Business

 

Public Hearing Matters

 

Addendum (Additions and Corrections)

 

18.

Development and Infrastructure Services Report - Public Works Services 2015-18 dated February 17, 2015 regarding Snow Storage at Ray Twinney Complex.  

 

The Commissioner of Development and Infrastructure Services and the Director of Public Works Services recommend:

 

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-18 dated February 17, 2015 regarding Snow Storage at Ray Twinney Complex be received and the following recommendations be adopted:

 

i) THAT staff continue to try to secure temporary or permanent snow disposal site(s) for the remainder of the 2014/2015 winter and onwards, and work with partners such as York Region to establish alternates for the existing Ray Twinney Complex site;

 

ii) AND THAT staff limit the amount of snow storage at the Ray Twinney Complex parking lot site by limiting the operations to 4:00 p.m. whenever possible and depending on weather, 11:00 p.m. in rare and more extreme circumstances;

 

iii) AND THAT staff and contractors utilize the Eagle Street entrance as the primary route into and out of the complex, to minimize the use of the other entrances where possible;

 

iv) AND THAT staff, provide full security fencing and signage around snow holding area and provide daily checks for any breaches or concerns;

v) AND THAT staff establish regular garbage/debris pickups during melting periods;

 

vi) AND THAT staff communicate with drivers and contractors to minimize noise where possible.

p. 105

 

Adjournment