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Additional
items to this Agenda are shown under the Addendum header.
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5.
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Correspondence from Mr. David Harper, Volunteer
Manager, Epilepsy York Region dated February 10, 2015 requesting
proclamation of the month of March, 2015 as "Epilepsy Awareness
Month" and March 26, 2015 as "Purple Day" in the Town of
Newmarket.
Recommendation:
a)
THAT the correspondence dated February 10, 2015 from Mr. David Harper,
Volunteer Manager, Epilepsy York Region be received and the following
recommendations be adopted:
i)
THAT the Town of Newmarket proclaim the month of March, 2015 as
"Epilepsy Awareness Month" and March 26, 2015 as "Purple
Day";
ii)
AND THAT the proclamation be advertised in the Town Page advertisement and
on the Town's website www.newmarket.ca
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p.
49
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12.
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Development and Infrastructure Services Report -
Public Works Services 2015-16 dated February 9, 2015 regarding Sidewalk
Snow Clearing Operations.
The
Commissioner of Development and Infrastructure Services and Director of
Public Works Services recommend:
a)
THAT Development and Infrastructure Services Report - Public Works Services
2015-16 dated February 9, 2015 regarding Sidewalk Snow Clearing for All
Sidewalks be received and the following recommendation be adopted:
i)
THAT Council consider the proposed enhancement of winter sidewalk
maintenance service levels to include all municipally owned sidewalks with
priority to be given to schools, Main Street, Regional roads and primary
transit locations as part of the 2015 draft budget deliberations.
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p.
66
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14.
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Development and Infrastructure Services Report -
Public Works Services 2015-12 dated January 29, 2015 regarding Northern Six
Waste Collection Contract, 2017-2027 - Tender Preparation Update.
The
Commissioner of Development and Infrastructure Services and the Director of
Public Works Services recommend:
a)
THAT Development and Infrastructure Services Report - Public Works Services
2015-12 dated January 29, 2015 regarding Northern Six Waste Collection
Contract 2017-2027 – Tender Preparation Update be received and the
following recommendations be adopted:
i)
THAT staff be directed to work collaboratively with the Northern Six
municipalities on the preparation of the procurement documents and tender
for a Northern Six Waste Collection Contract;
ii)
AND THAT Council directs staff to prepare an updated Memorandum of
Understanding between the Northern Six Municipalities to provide governance
and direction during the next Contract period;
iii)
AND THAT Council directs staff to prepare the Tender for a Contract period
of eight (8) to ten (10) years commencing from the expiry or termination of
the existing contract;
iv)
AND THAT Council continues to endorse the principles of the Region of York
2012 Integrated Waste Management Master Plan (SM4RT Living Plan) including
waste reduction and the provision of a three stream waste diversion program
with Blue Box Material recycling and Source Separated Organics recycling;
v)
AND THAT Staff reports back with opportunities to harmonize all Waste
Collection By-laws in the Northern Six municipalities with the aim to
improve efficiencies in the Contract Administration and customer service;
vi)
AND THAT Staff reports back to Council for direction with respect to
opportunities for improvements in the service level(s) provided, range of
services provided, opportunities for further waste diversion, and cost
efficiencies.
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p.
76
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16.
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Chief Administrative Officer Report 2015-02 dated
February 11, 2015 regarding Council Code of Conduct Update.
The
Chief Administrative Officer recommends:
a)
THAT Chief Administrative Officer Report 2015-02 dated February 11, 2015
regarding Council Code of Conduct Update be received and the following
recommendations be approved:
i)
THAT staff be directed to investigate best practices on policy issues such
as Councillor supported community events/not for profit organizations and
clarification of official e-mail address use;
ii)
AND THAT findings be brought back as part of the draft Council Code of
Conduct;
iii)
AND THAT future Code complaints related to matters currently under review
be held in abeyance until the review has been completed and reported on to
Council;
iv)
AND THAT future Code complaints follow the Interim Code Complaint Process
as outlined in this report until a new Council Code of Conduct has been
adopted.
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p.
87
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18.
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Development and Infrastructure Services Report -
Public Works Services 2015-18 dated February 17, 2015 regarding Snow
Storage at Ray Twinney Complex.
The
Commissioner of Development and Infrastructure Services and the Director of
Public Works Services recommend:
a)
THAT Development and Infrastructure Services Report - Public Works Services
2015-18 dated February 17, 2015 regarding Snow Storage at Ray Twinney
Complex be received and the following recommendations be adopted:
i)
THAT staff continue to try to secure temporary or permanent snow disposal
site(s) for the remainder of the 2014/2015 winter and onwards, and work
with partners such as York Region to establish alternates for the existing
Ray Twinney Complex site;
ii)
AND THAT staff limit the amount of snow storage at the Ray Twinney Complex
parking lot site by limiting the operations to 4:00 p.m. whenever possible
and depending on weather, 11:00 p.m. in rare and more extreme circumstances;
iii)
AND THAT staff and contractors utilize the Eagle Street entrance as the
primary route into and out of the complex, to minimize the use of the other
entrances where possible;
iv)
AND THAT staff, provide full security fencing and signage around snow
holding area and provide daily checks for any breaches or concerns;
v)
AND THAT staff establish regular garbage/debris pickups during melting
periods;
vi)
AND THAT staff communicate with drivers and contractors to minimize noise
where possible.
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p.
105
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