Town of Newmarket

Minutes

Committee of the Whole

Meeting #:
Date:	Monday, January 14, 2019
Time:	1:30 P.m. - 6:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• E. Armchuk, Acting Chief Administrative Officer
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Acting Commissioner of Corporate Services
• K. Saini, Acting Director of Legislative Services/Town Clerk
• M. Mayes, Director of Financial Services/Town Treasurer
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

For consideration by Council on January 21, 2019.

The meeting was called to order at 1:32 PM.

The Committee of the Whole recessed at 3:38 PM and reconvened at 3:47 PM.

Mayor Taylor in the Chair.

---

1.

Additions & Corrections to the Agenda

The Acting Chief Administrative Officer advised of the following additions to the agenda:

1. Presentation - sub-item 3.1 - 2019 Preliminary Draft Budget
2. Deputation - sub-item 4.3 - Ahmad El-Farram re: Traffic Signage on Wayne Drive
3. Sub -item 5.5 - Preliminary Budget Report
4. Sub-item 5.8 - Clothing Donation Bins

• ​​

  Moved by: Councillor Twinney
  Seconded by: Councillor Morrison
  1. That the additions and corrections to the agenda be approved.
  
  Carried

2.

Declarations of Pecuniary Interest

There were no declarations of pecuniary interest.

3.

Presentations & Recognitions

3.1

2019 Preliminary Draft Budget

The Director of Financial Services/Town Treasurer provided a presentation regarding the 2019 Preliminary Draft Budget. The presentation included an overview of the budget challenges and solutions, tax increase options and the average impact on residents.

• ​​​​

  Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Kwapis
  1. That the presentation be received. 
  
  Carried

4.

Deputations

4.1

Residents of Knapton Drive - Woodland Hills

Matthew Reilly provided a deputation regarding the concerns of the residents of Knapton Drive on the safety of the intersections on William Booth Avenue at Tango Crescent South and Knapton Drive. He advised that they believe the current stop sign configuration is insufficient and dangerous. 

• ​​​

  Moved by: Councillor Bisanz
  Seconded by: Councillor Kwapis
  1. That the deputation be received and referred to staff. 
  
  Carried

4.2

Update - Inn from the Cold

Ann Watson provided a deputation regarding an update from Inn From the Cold. She advised on the daily operating of the shelter, current programs being run and the Coldest Night of the Year event on February 23, 2019.

• ​​​

  Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That the deputation be received. 
  
  Carried

4.3

Traffic Signage on Wayne Drive

Ahmad El-Farram provided a deputation regarding the concerns of traffic signage on Wayne Drive in front of Glen Cedar Public School. He advised that he believes the current traffic signage does not allow safe drop off and pick up locations. 

• ​​​

  Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the deputation be received and referred to staff.
  
  Carried

5.

Consent Items

• Moved by: Councillor Woodhouse
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That sub-item 5.4 be adopted on consent. See following sub-items 5.1, 5.2, 5.3, 5.5, 5.6, 5.7 and 5.8 for motions. 
  
  Carried

5.1

Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That Report 2019-1 dated January 14, 2019 entitled “Potential Redevelopment - 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)” be received.
  
  Carried

5.2

Interim Control Bylaw – Established Residential Neighbourhoods

• Moved by: Councillor Twinney
  Seconded by: Councillor Kwapis
  1. That the report entitled Interim Control Bylaw – Established Residential Neighbourhoods be received; and,
  2. That staff be directed to prepare an Interim Control By-law substantially in accordance with Option One identified in this report and the attached draft Option One By-law.
  
  Carried

5.3

292/294 Court Street - Request to remove a structure from the Municipal Register of Non-Designated Heritage Properties

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Morrison
  1. That Development and Infrastructure Services/Planning and Building Services Report dated January 14, 2019 regarding 292 and 294 Court Street and the owners request to demolish the structure listed on the Municipal Register of Non-Designated Heritage Properties be received and the following recommendation(s) be adopted:
  2. That Council permit the removal of 292 and 294 Court Street from the Municipal Register of Non-Designated Heritage Properties of Interest; and,
  3. That Deborah Alexander, 72 Herefordshire Crescent, East Gwillimbury, L9N 0B6 be notified of this action.
  
  Carried

5.4

Community Flag Raising

• 1. That the report entitled Community Flag Raising dated January 14, 2019 be received; and,
  2. That Council adopt the amended Proclamation, Lighting and Community Flag Raising Request Policy, attached as Attachment A; and,
  3. That Council adopt the amended Municipal Flag Policy, attached as Attachment B; and,
  4. That the Town Clerk be delegated the authority to amend the Proclamation, Lighting and Community Flag Request Policy from time to time, as required; and,
  5. That Staff be directed to further review option 3 for the location of community flag raisings and report to Council in Q2 2019; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.5

Preliminary Budget Report

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Woodhouse
  Seconded by: Councillor Morrison
  1. That the Financial Services Report dated January 14, 2019 regarding the Preliminary Draft 2019 Operating and Capital Budgets be received and subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2019 Tax-supported, Rate-supported Operating and Capital Budgets; and,
  2. That staff be directed to provide further budget reduction options in advance of the Special Committee of the Whole meeting on February 4, 2019 regarding the 2019 operating budgets. These options to provide for at least an additional $300,000 in reductions to the 2019 tax levy requirement without directly affecting service levels or the infrastructure levy. Any potential risk is to be identified and assessed.
  
  Carried

5.6

Correspondence - Canadian Cancer Society re: Tobacco Retail Licence Fees

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the Correspondence from the Canadian Cancer Society re: Tobacco Retail Licence Fees be referred to the Regulatory Review Workshop.
  
  Carried

5.7

Correspondence - Rescue Lake Simcoe Coalition re: Bill 66

• Moved by: Councillor Bisanz
  Seconded by: Councillor Twinney
  1. That the Correspondence from the Rescue Lake Simcoe Coalition re: Bill 66 be received for information.
  
  Carried

5.8

Clothing Donation Bins

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Bisanz
  Seconded by: Councillor Morrison
  1. That the report entitled Clothing Donation Bins dated January 9, 2019 be received; and,
  2. That the Clothing Donation Bins By-law 2016-33 be amended in accordance with Attachment A; and,
  3. That the licensing of Clothing Donation Bins be referred to the Regulatory Review Workshop; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

6.

Action Items

None.

7.

Reports by Regional Representatives

None.

8.

Notices of Motions

8.1

Woodfield Family

Councillor Twinney presented a notice of motion requesting recognition of the Woodfield Family.

9.

Motions

None.

10.

New Business

None.

11.

Closed Session

• Moved by: Councillor Kwapis
  Seconded by: Councillor Simon
  1. That the Committee of the Whole resolve into Closed Session to discuss the following matters:
     1. Litigation or proposed litigation regarding including matters before an administrative tribunal, specifically, Proposed Settlement of LPAT matter PL180584 re Urban Centres Zoning By-law 2018-48,  as per Section 239 (2) (e) of the Municipal Act, 2001.
     2. Property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, as per Section 239 (2) (e) of the Municipal Act, 2001.
  
  Carried

  The Committee of the Whole resolved into Closed Session at 5:13 PM.

  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.

  The Committee of the Whole resumed into Open Session at 6:22 PM.

  
  

11.1

Litigation or proposed litigation regarding including matters before an administrative tribunal, specifically, Proposed Settlement of LPAT matter PL180584 re Urban Centres Zoning By-law 2018-48, as per Section 239 (2) (e) of the Municipal Act, 2001.

11.2

Property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.

12.

Public Hearing Matter

None.

13.

Adjournment

• ​​​

  Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Woodhouse

  ​1. That the meeting be adjourned at 6:23 PM.

  
  Carried