The meeting was called to order at 7:00 p.m.

A. Hart in the Chair.

Additions & Corrections to Agenda

None.

Declarations of Interest

None.

Approval of Minutes

1.

Heritage Newmarket Advisory Committee Minutes of October 6, 2015.

Moved by:      Joan Seddon

Seconded by: Billie Locke

THAT the Heritage Newmarket Advisory Committee Minutes of October 6, 2015 be approved.

Carried

Presentations/Deputations

None.

Correspondence

2.

Correspondence from the Planning and Building Services Department dated October 13, 2015 regarding Notice of Complete Application, Proposed Official Plan Amendment and Zoning By-law Amendment - 260 Eagle Street.

The Senior Planner, Community Planning, advised of the particulars of the application and addressed questions from the Committee related to the application.  In addition, he distributed copies of the shadow study that was completed as part of the application package. 

3.

Correspondence from the Planning and Building Services Department dated October 15, 2015 regarding Notice of Approval to Amend the Town of Newmarket Zoning By-law.

The Senior Planner, Community Planning, provided the background on the Recreational Vehicles By-law that was recently passed by Council.

4.

Correspondence from the Ontario Historical Society dated October 27, 2015 regarding the development of a Cultural Strategy for Ontario.

The Chair provided information on the Province’s plans for development of a Cultural Strategy for Ontario and discussion ensued regarding the commenting deadline. 

Moved by:      Joan Seddon

Seconded by: Malcolm Watts

THAT the Correspondence from the Ontario Historical Society dated October 27, 2015 regarding the development of a Cultural Strategy for Ontario be received;

AND THAT a discussion with respect to recommendations for the Cultural Strategy for Ontario be referred to the December 1, 2015 meeting.

Carried

Items

5.

Designated Property Maintenance and Concerns

a)

Designation Requests

The Senior Planner, Community Planning, provided a verbal update on the designation requests that have been received to date and advised of options in order to move the designation process forward.  Discussion ensued regarding heritage consultant services.

Moved by:      Billie Locke

Seconded by: Joan Seddon

THAT the Senior Planner, Community Planning be directed to procure consulting services for preparation of heritage designation reports. 

Carried

b)

Inventory

No updates were provided. 

6.

Plaques

The Chair addressed the Committee regarding the Plaque Program and summarized concerns related to accountability in responding to plaque requests.  Discussion ensued regarding the current plaque supplier and plaque production and proactively determining homes that would be eligible for plaques.  The Senior Planner, Community Planning to work with Malcolm Watts to review options for plaques to extend their longevity and determine associated cost implications. 

Moved by:      Soni Felix Raj

Seconded by: Joan Seddon

THAT Malcolm Watts be appointed to the Plaque Subcommittee

Carried

a)

Site plaques

No updates were provided. 

b)

Residence plaques

No updates were provided. 

c)

Heritage location plaques

The Chair provided updates on the proposed Heritage location plaques for the newly constructed western leg of the Tom Taylor Trail, World War Two Camp and the Rogers plaque.  Discussions with Town staff are underway with respect to funding for the plaques and potential locations where each can be placed. 

7.

Heritage Newmarket Budget

The Council/Committee Coordinator provided a verbal update on the balance of the Heritage Newmarket account and the Heritage Fund.  The Chair provided a verbal update with respect to façade improvements on Main Street, including brick restoration on the upper storey of the building at 205 Main Street.   

8.

Discussion regarding delegation of authority of the granting of heritage permits for designated properties.

The Senior Planner, Community Planning, provided an overview of the heritage permit approval process and advised that the authority to approve applications can not be designated to a municipal heritage committee per legislation but can however be delegated to staff and recommended that option.  Discussion ensued regarding the ability for Heritage Newmarket to comment on any heritage permits and the ability to provide feedback into the process for drafting a delegation by-law for heritage permits. 

9.

Discussion regarding an Application for Official Plan and Zoning By-law Amendment, 260 Eagle Street, Town of Newmarket, 7113671 Ontario Corp. (Oxford Homes), File No.: D09NP1515, D14NP1515.

Moved by:      Billie Locke

Seconded by: Joan Seddon

The Newmarket Heritage Advisory Committee recommends:

a) THAT the application for Official Plan and Zoning By-law Amendment, 260 Eagle Street be further reviewed to address the following concerns, as expressed by the Heritage Newmarket Advisory Committee:

a) The application contravenes the Town’s Official Plan and Zoning By-law documents with respect to building height allowances;

b) The proposed structure appears to be invasive in nature to the surrounding residential community including the heritage home located at 310 Eagle Street, the Pioneer cemetery and the surrounding small post-war homes abutting the subject property;

c) The proposed development may interfere with surrounding property owners enjoyment, as evidenced by the shadow study conducted as part of the application process.

Carried

10.

Reports of Committee Members

a)

Architecture, Recreation, Culture, Heritage (ARCH) Committee

The Chair advised that ARCH has completed its projects for 2015 with plans for 2016 dependent on budget discussions.   

b)

Elman W. Campbell Museum Board

Billie Locke provided a verbal update on plans to replace existing storage in the Elman W. Campbell Museum with rail carriages.

c)

Lower Main Street South Heritage Conservation District Advisory Group

The Chair provided a verbal update and advised that projects in the District are moving ahead.  The Advisory Group is working with a business owner on façade improvement suggestions.

d)

Newmarket Historical Society Board of Directors

Rohit Singh provided a verbal update and advised that he has not received any correspondence to date from the Newmarket Historical Society.  The Council/Committee Coordinator to follow up with the Newmarket Historical Society.

11.

2016 Schedule of Meetings.  

The meeting schedule was approved, as presented.

New Business

a)

The Chair provided a verbal update on the lack of stewardship of the Bogart House, with the exception of perimeter fencing to restrict access to the home.  In addition, he suggested that the Committee defer a presentation by the developer pending receipt of further information related to the costs associated with moving and/or restoration of the home.  In addition, the Chair advised that it is alleged that an infant grave was located on the property, however, has been relocated to the Newmarket Cemetery.   

b)

The Chair advised that the Committee’s membership to Community Heritage Ontario is due to expire. 

Moved by:      Malcolm Watts

Seconded by: Joan Seddon

THAT the Heritage Newmarket Advisory Committee renew its membership with Community Heritage Ontario for 2016. 

Carried

Adjournment

Moved by:      Joan Seddon

Seconded by: Malcolm Watts

THAT the meeting adjourn. 

Carried

There being no further business, the meeting adjourned at 9:25 p.m.