Town of Newmarket

Minutes

Committee of the Whole

Meeting #:
Date:	Monday, August 27, 2018
Time:	1:30 P.m. - 4:30 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Van Bynen
• Deputy Mayor & Regional Councillor Taylor
• Councillor Vegh
• Councillor Kerwin
• Councillor Twinney
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Councillor Hempen

Staff Present:

• R. N Shelton, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• R. Nethery, Director of Planning & Building Services
• R. Prudhomme, Director of Engineering Services
• T. Horton, Planner
• A. Walkom, Council/Committee Coordinator

​For consideration by Council on September 10, 2018.

The meeting was called to order at 1:30 PM.
Mayor Van Bynen in the Chair.
Committee of the Whole recessed at 2:39 PM and reconvened at 7:00 PM.​

---

1.

Additions & Corrections to the Agenda

The Chief Administrative Officer advised of the following addition to the agenda:

(1) Deputation by John Kaszuba regarding the Mossbank Parking Review Report.

• Moved by: Councillor Twinney
  Seconded by: Councillor Vegh
  1. That the additions to the August 27, 2018 Committee of the Whole agenda be approved.
  
  Carried

2.

Declarations of Pecuniary Interest

None.

3.

Presentations & Recognitions

None.

4.

Deputations

4.1

Queen Street Safety Concerns

Colleen Keats was not in attendance.

4.2

Mossbank Parking Review

John Kaszuba advised Council that he is a longtime resident of Mossbank Court and that he disagrees with the recommendations of the staff report on parking on the street. He advised that he would prefer the status quo, or no parking on both sides of the street.

• Moved by: Councillor Twinney
  Seconded by: Deputy Mayor & Regional Councillor Taylor
  1. That the deputation regarding the Mossbank Parking Review be received.
  
  Carried

5.

Consent Items

• Moved by: Councillor Kerwin
  Seconded by: Councillor Broome
  1. That the following items be adopted on consent, except Items 5.2 and 5.3. See following Items 5.2 and 5.3 for motions.
  
  Carried

5.1

Zoning By-law Amendment Application - 18095 & 18099 Leslie Street

• 1. That the report entitled Zoning By-law Amendment Application – 18095 & 18099 Leslie Street, dated August 27, 2018 be received;
  2. That the application for Zoning By-law Amendment submitted by Jason Hyatt for lands municipally known as 18095 & 18099 Leslie Street be referred to a public meeting;
  3. That following the public meeting, issues identified in this Report, together with comments from the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;
  4. That Michael Smith of Michael Smith Planning Consultants, 19027 Leslie Street, Suite 200, Sharon, L0G 1V0, be notified of this action;
  5. That Jason Hyatt, 180 Wellington Street East, Aurora, L4G 1J5, be notified of this action; and
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 
  
  

5.2

Zoning By-law Amendment Application - 175 Deerfield Road

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Taylor
  1. That the report entitled 175 Deerfield Road – Zoning By-law Amendment Application dated August 27, 2018 be received;
  2. That the application for Zoning By-law amendment for lands municipally known as 175 Deerfield Road be approved and that staff be directed to prepare the necessary Zoning By-law amendments, including the necessary Holding provisions;
  3. That Council direct the Director of Planning and the Municipal Solicitor, or her designate, to enter into one or more agreements on behalf of the Town pursuant to Section 37 of the Planning Act to secure community benefits and any matters required as a legal convenience;
  4. That per Section 45(1.4) of the Planning Act, Council resolve that minor variances shall be authorized for the subject lands;
  5. That Council determine that based on the information in this report and in accordance with Section 34(17) of the Planning Act, adequate public notice has been provided;
  6. That staff be directed to do all things necessary to give effect to the recommendations in this report;
  7. That Daniel Berholz, of The Rose Corporation, 156 Duncan Mill Road, Unit 12, Toronto, ON, M3B 3N2 be notified of this action; and
  8. That David McKay, MHBC Planning Limited, of 7050 Weston Road, Suite 230, Vaughan, ON L4L 8G7 be notified of this action.
  
  Carried

5.3

Mossbank Parking Review Report

An alternate motion was presented and is noted below in bold.

• Moved by: Councillor Twinney
  Seconded by: Deputy Mayor & Regional Councillor Taylor
  1. That the report entitled Mossbank Court Parking Review dated August 27, 2018 be received; and,
  2. That parking on the street remain unchanged; and,
  3. That staff be directed to survey the residents on Mossbank Court to receive their feedback on a no-parking area; and,
  4. That by-law enforcement continue to monitor the area to enforce the parking by-law in the area.
  
  Carried

5.4

Central York Fire Services – Joint Council Committee Meeting Minutes of March 6, 2018

• 1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of March 6, 2018 be received.
  
  

5.5

Newmarket Downtown Development Committee Meeting Minutes of March 23, 2018

• 1. That the Newmarket Downtown Development Committee Meeting Minutes of March 23, 2018 be received.
  
  

5.6

Heritage Newmarket Advisory Committee Meeting Minutes of May 1, 2018 and June 5, 2018

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of May 1, 2018 and June 5, 2018 be received.
  
  

5.7

Item 7 of Heritage Newmarket Advisory Committee Meeting Minutes of May 1, 2018

• 1. The Senior Leadership Team/Operational Leadership Team recommend that Council direct staff to proceed through the Heritage designation process for the following two properties:
  1. 368 Park Avenue
  2. 161 Prospect Street
  
  

5.8

Newmarket Environmental Advisory Committee Meeting Minutes of May 2, 2018

• 1. That the Newmarket Environmental Advisory Committee Meeting Minutes of May 2, 2018 be received.
  
  

5.9

Item 7.1 of Newmarket Environmental Advisory Committee Draft Meeting Minutes of June 20, 2018

• 1. The Senior Leadership Team/Operational Leadership Team recommend that the following be referred to staff for review and report:
  1. That the Newmarket Environmental Advisory Committee recommend to Council that current Committee members' terms be extended until their successors are appointed.
  
  

5.10

Main Street District Business Improvement Area Board of Management Meeting Minutes of May 15, 2018

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of May 15, 2018 be received.
  
  

5.11

Accessibility Advisory Committee Meeting Minutes of May 17, 2018

• 1. That the Accessibility Advisory Committee Meeting Minutes
     of May 17, 2018 be received.
  
  

5.12

Outstanding Matters List

• 1. That the list of outstanding matters be received.
  
  

6.

Action Items

None.

7.

Reports by Regional Representatives

None.

8.

Notices of Motions

None.

9.

Motions

None.

10.

New Business

10.1

Roundtable Discussion on Cannabis

Deputy Mayor & Regional Councillor Taylor advised that he had recently attended a roundtable discussion on cannabis issues with Newmarket-Aurora MPP Christine Elliott. 

Mayor Van Bynen advised that cannabis issues had also been discussed at the recent conference held by the Association of Municipalities of Ontario (AMO) and that these presentations are available on the Association's website.

10.2

Vandalism and Safety Issues

Councillor Twinney advised that she had received concerns from residents related to vandalism and safety on walkways. She inquired if staff had considered installing cameras in problem areas. P. Noehammer advised that staff are working with York Region Police and that in some instances cameras would be used. He advised that staff would explore further the use of cameras or other measures. 

Councillor Bisanz advised that some walkways have missing or broken lights and that replacing these lights could help with these safety issues. P. Noehammer advised that staff would look at replacing these lights.

10.3

Status of 330 Premier Place

Councillor Kerwin inquired into the status of the property at 330 Premier Place. E. Armchuk advised that rehabilitation work had taken place and that the majority of the works were completed.

10.4

Demolition of Scout Hall

Councillor Kerwin inquired as to the status of the demolition of the Scout Hall and the future for the property. P. Noehammer advised that the demolition of the building is imminent. I. McDougall advised that long-term plans may incorporate the property into the larger surrounding property for recreation uses.

11.

Closed Session

Mayor Van Bynen advised that there was no requirement for a Closed Session.

12.

Public Hearing Matter (7:00 PM)

The Clerk welcomed the public to the Committee of the Whole meeting. She advised that the Planning Act requires the Town to hold at least one public meeting on any proposed Official Plan Amendment or Zoning By-law Amendment.

The Clerk advised that the purpose of the public meeting is to hear from anyone who has an interest in the following two applications:

The first application is for the New Zoning By-law for the Urban Centres. The effect of this project is to enact new zoning within the Urban Centres in order to implement the Urban Centres Secondary Plan.

The second application is for an amendment to Zoning By-law 2010-40. The effect of this zoning by-law amendment is to address technical errors, improve clarity, respond to changing development trends, amend permissions related to specific properties, and ensure consistency between Zoning By-law 2010-40 and the new Urban Centres Zoning By-law

She further advised that the Committee of the Whole would not be making a decision regarding the proposed application, but will refer all written and verbal comments to Planning Staff to consider and return with a report to a future Committee of the Whole or Council meeting.

The Clerk advised that if anyone present wished to be notified of any subsequent meetings regarding this matter, they should complete the further request form using the iPad set up for this purpose.

The Clerk noted that in accordance with the Planning Act, the Local Planning Appeal Tribunal may dismiss an appeal to the Tribunal, without holding a hearing, if the appellant failed to make either oral submissions at the public meeting or provide written submissions to Council prior to adoption of the application.

The Clerk thanked residents for their participation and interest in the meeting.

12.1

Urban Centres Zoning By-law

Ian Graham of R.E. Millward and Associates provided a presentation on the Urban Centres Zoning By-law. The presentation gave an overview of the Urban Centres Zoning by-law including the associated policies and the format of the by-law.

 

12.2

Zoning By-law 2010-40

T. Horton, Planner provided a presentation regarding the Zoning By-law, including an overview of the current by-law and the history of its amendments. He further provided an overview of the categories which included in the revised by-law and the next steps.

• Moved by: Councillor Kerwin
  Seconded by: Councillor Vegh
  1. That the presentations regarding the Urban Centres Zoning By-law and the Zoning By-law 2010-40 be received; and,
  2. That the correspondence from Scott Shields Architects Inc. be received.
  
  Carried

13.

Adjournment

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome

  That the Committee of the Whole meeting adjourn at 7:50 PM.

  
  Carried