Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Staff Present:
  • Linda Peppiatt, Deputy CEO
  • Todd Kyle, CEO
  • Lianne Bond, Administrative Coordinator

​​


The Vice Chair called the meeting to order at 5:30 pm

  • Motion19-09-49
    Moved byKelly Broome
    Seconded byDarcy McNeill

    That agenda items 1.1 to 1.3 be adopted as presented

    Carried

None were declared.

A high level summary on the marketing and I.T. realignment agreements was presented to the Library Board.  The Board tabled this item so that further discussion could be held in Closed Session as it related to personal matters about an identifiable individual.

The Library Board discussed the proposed revision to the Use of Corporate Resources and Election Campaign Activities Policy related to Library advocacy during election campaigns.

  • Motion19-09-51
    Moved byVictor Woodhouse
    Seconded byDarryl Gray

    That the Library Board receive the report on Library Advocacy during election campaigns;

    And That the further discussion on library advocacy is required. 

    Carried

The Library Board reviewed the draft 2020 Operating and Budget Requests.

  • Motion19-09-52
    Moved byVictor Woodhouse
    Seconded byDarryl Gray

    That the Library Board approve the 2020 Operating and Capital Budget requests for submission to the Town of Newmarket Council.

    Carried

The Library Board reviewed the Action List.

  • Motion19-09-53
    Moved byKelly Broome
    Seconded byVictor Woodhouse

    That the Library Board receive the Action List as presented.

    Carried

The Board reviewed the report regarding Bradford West Gwillimbury Public Library's request to have a reciprocal borrowing arrangement with Newmarket Public Library.

  • Motion19-09-54
    Moved byDarryl Gray
    Seconded byKelly Broome

    That the Library Board approve a reciprocal borrowing agreement with Bradford West Gwillimbury Public Library contingent on similar approval by the Bradford West Gwillimbury Public Library.

    Carried

The CEO recommended that the Library Board adopt the Town of Newmarket Drug and Alcohol Policy to apply to library employees. which aligns with new legislative frameworks surrounding cannabis, smoking and vaping.

  • Motion19-09-55
    Moved byVictor Woodhouse
    Seconded byDarryl Gray

    That the Library receive the report on Drug and Alcohol Policy;

    And That the Library Board approve the Drug and Alcohol Policy as presented to be applicable to Library employees.

    Carried

The report on the York Region Inclusion Charted asked that the Library Board endorse the York Region Inclusion Charter so that it can be shared in the Library facility as well as on the Library website.

  • Motion19-09-56
    Moved byDarryl Gray
    Seconded byKelly Broome

    That the Library Board receive the report on York Region Inclusion Charter;

    And that the Library Board endorse the Inclusion Charter for York Region;

    And that the wording be customized so it is applicable to Newmarket Public Library as an employer and as a public service provider and be brought to the Library Board.

    Carried
  • Motion19-09-56
    Moved byVictor Woodhouse
    Seconded byKelly Broome

    That the Library Board move in to closed session at 6:22 pm to discuss personal matters about an identifiable individual.

    Carried
  • Motion19-09-57
    Moved byVictor Woodhouse
    Seconded byKelly Broome

    That the Library Board move out of Closed Session at 6:37 pm.

    Carried
  • Motion19-09-58
    Moved byDarryl Gray
    Seconded byKelly Broome

    Motion arising from Closed Session:

    THAT the Library Board receive the report on Marketing and IT realignment agreements;

    And That the Library Board authorize the C.E.O. to execute and implement the one-year pilot Information Technology Joint Steering Committee, effective October 15, 2019;

    And That the Library Board authorize the C.E.O. to execute and implement the one-year pilot Service Level Agreement Between Town of Newmarket Recreation & Culture/Marketing & Sponsorship and Newmarket Public Library, effective October 15, 2019;

    And That the Library Board direct the C.E.O. to report on a regular basis to the Board on the progress and outcome measures related to these pilots and make recommendations to the Board regarding the future status of the agreements after the completion of the pilot year.

    Carried
  • Motion19-09-59
    Moved byVictor Woodhouse
    Seconded byKelly Broome

    That there being no further business the meeting adjourn at 6:38 pm.

    Carried