Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:
Date:	Monday, June 14, 2021
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Wednesday, June 9, 2021. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

4.1

Engaged Inclusive Communities Summary Report

Note: Kim Clark and Erin Cerenzia will be in attendance to provide a presentation on this matter. This is related to item 6.1.

• 1. That the presentation provided by Kim Clark and Erin Cerenzia regarding the Engaged Inclusive Communities Summary Report be received. 

5.

Deputations

6.

Consent Items

6.1

Engaged Inclusive Communities Report

• The Strategic Leadership Team and Operational Leadership Team recommends:

  1. That the Engaged, Inclusive Communities Phase 1: Report be received for information. 

6.2

York Region Municipal Comprehensive Review – 2051 Forecast

• 1. That the report entitled York Region Municipal Comprehensive Review – 2051 Forecast dated June 14, 2021 be received; and,
  2. That Council endorse the comments outlined in this report; and,
  3. That Staff be directed to forward this report to the Regional Municipality of York for its consideration as part of the Municipal Comprehensive Review; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

Condominium Process Amendments

• 1. That the report entitled Condominium Process Amendments dated June 14, 2021 be received; and,
  2. That Council pass a by-law approving the condominium exemption for Connecticut Lane on the lands legally described as Block 53 on 65M-4683, on the basis that the overall development has been approved through the subdivision approval process for the development of the lands as a residential development and that all of the subdivision and development conditions have been addressed through that process, including the registration of a Subdivision Agreement; and,
  3. That Shining Hill Estate Collections Inc. c/o Paul Bailey, 1500 Highway 7 West, Concord ON L4K 5Y4 be notified of this action; and,
  4. That Malone Given Parsons Ltd., c/o Lincoln Lo, 140 Renfrew Drive, Suite 201, Markham ON L3R 6B3 be notified of this action; and
  5. That Council and staff adopt a new process for applications requesting exemption from the condominium process as permitted by Section 9(3) of the Condominium Act as outlined in this report; and,
  6. That Council institute a fee of $4,104.10 +HST for processing an exemption request; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.4

200 Deerfield Road (Phase 3) - Incentives for Affordable Housing and Rental Housing

• 1. That the report entitled 200 Deerfield (Phase 3) Incentives for Affordable Housing and Rental Housing, dated June 14, 2021 be received; and,
  2. That Council approve the recommendations for development charge and fee deferral as outlined in this report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

Reserve and Reserve Fund Budget Report

• 1. That the report entitled 2021 Reserves and Reserve Funds Budget dated June 14, 2020 be received; and,
  2. That 2021 Reserves and Reserve Funds Budget as set out in the attachment be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

2021 Budget Reconciliation

• 1. That the report entitled 2021 Budget Reconciliation dated June 14, 2021 be received; and,
  2. That the adjustments to the Council approved 2021 budget be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.7

Alex Doner Drive Traffic Review – Sykes Road to Kirby Crescent

• 1. That the report entitled Alex Doner Drive Traffic Review – Sykes Road to Kirby Crescent dated June 14, 2021 be received; and,
  2. That Category 1 measures be approved for this section of Alex Doner Drive; and,
  3. That this report be sent to York Regional Police to provide enforcement as they deem necessary; and,
  4. That the traffic control review, such as all-way stops, be undertaken when traffic volumes have returned to a more normal level after the pandemic; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.8

Stonehaven Avenue Traffic Review

• 1. That the report entitled Stonehaven Avenue Traffic Review dated June 14, 2021 be received; and,
  2. That Category 1 measures be approved; and,
  3. That a painted median through the curved section of Stonehaven Avenue, west of Best Circle, approaching the commercial area at Bayview, be implemented; and,
  4. That this report be forwarded to York Region Police to provide traffic enforcement, as they deem necessary; and,
  5. That the traffic control review, for all-way stops or other stop control, be undertaken when traffic volumes have returned to a more normal level after the pandemic; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.9

Commemorative Pride Bench

• 1. That the report entitled Commemorative Pride Bench dated June 14, 2021 be received; and,
  2. That the installation of a Pride Rainbow Bench, as attached in the report be approved; and,
  3. That Staff work with York Region Pride to finalize installation logistics; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.10

Stormwater Management Ponds

• 1. That the report entitled Stormwater Management Ponds dated June 14, 2021 be received; and,
  2. That Council directs Staff to continue to not permit individuals to use Stormwater Management Ponds for recreational purposes in the Town of Newmarket; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.11

Accessibility Advisory Committee Meeting Minutes of March 18, 2021

• 1. That the Accessibility Advisory Committee Meeting Minutes of March 18, 2021 be received. 

6.12

Heritage Newmarket Advisory Committee Meeting Minutes of April 6, 2021

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of April 6, 2021 be received.

6.13

Main Street District Business Improvement Area Board of Management Meeting Minutes of April 7, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of April 7, 2021 be received. 

6.14

Newmarket Public Library Board Meeting Minutes of April 21, 2021

• 1. That the Newmarket Public Library Board Meeting Minutes of April 21, 2021 be received.

7.

Action Items

8.

Notices of Motion

9.

Motions Where Notice has Already been Provided

9.1

Councillor Bisanz - All Way Stop at Frederick Curran Lane and Art West Avenue

• 1. That Council direct staff to investigate the addition of stop signs at the intersection of Frederick Curran Lane and Art West Way, making it an all-way stop intersection, and to report back to Council at the earliest opportunity.

10.

New Business

11.

Closed Session

11.1

Proposed Acquisition and Disposition of Land – Property in Ward 6

A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2)(c) of the Municipal Act, 2001.

Note: This item has been withdrawn.

11.2

Proposed Acquisition and Disposition of Land – Property in Ward 6

A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2)(c) of the Municipal Act, 2001.

Note: This item has been withdrawn.

12.

Adjournment