Town of Newmarket
Agenda
Council

Meeting #:

Date:

Monday, February 12, 2024

Time:

1:00 P.m. - 4:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on February 11, 2024. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

There are no public hearing matters.

5.

Presentations & Recognitions

6.

Deputations

6.1

Nature's Emporium Run for Southlake

Note: Patricia McLaughlin, Director, Events & Community Partnership, Southlake Foundation, will provide a deputation via ZOOM on this matter.

• 1. That the deputation provided by Patricia McLaughlin, Director, Events & Community Partnerships, Southlake Foundation, regarding Nature's Emporium Run for Southlake be received. 

7.

Minutes

7.1

Council Meeting Minutes of January 22, 2024

• 1. That the Council Meeting Minutes of January 22, 2024 be approved. 

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Committee of the Whole Meeting Minutes of February 5, 2024

• 1. That the Committee of the Whole Meeting Minutes of February 5, 2024 be received and the recommendations noted within be approved.

9.1.1

Zoning By-law Amendment – 849 Gorham Street (Gorham Development 849 Inc.)

• 1. That the report entitled Zoning By-law Amendment – 849 Gorham Street (Gorham Development 849 Inc.) dated February 5, 2024 be received; and,
  2. That the application for Zoning By-law Amendment be approved; and,
  3. That staff be directed to bring forward the By-law, including the necessary Holding provisions, to Council for approval; and,
  4. That Gorham Development 849 Inc. and LARKIN+ Land Use Planners Inc. be notified of this action; and,
  5. That correspondences from Donna and Steve MacDonald, and Melanie Duckett-Wilson, Climate Action Newmarket Aurora regarding Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.) be received; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.1.1

Correspondence - Donna and Steve MacDonald, Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.)

• 1. That the Correspondence from Donna and Steve MacDonald regarding Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.) be received.

9.1.1.2

Correspondence - Melanie Duckett-Wilson, Climate Action, Newmarket Aurora, Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.)

• 1. That the correspondence from Melanie Duckett-Wilson, Climate Action, Newmarket Aurora regarding Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.) be received.

9.1.2

Fourth Quarterly Update to the Outstanding Matters List

• 1. That the report entitled the Fourth Quarterly Update to the Outstanding Matters List 2023 dated February 5, 2024 be received; and,
  2. That Council adopt the Outstanding Matters List (Attachment A); and,
  3. That the Outstanding Matters List Update be reduced from quarterly updates to semi-annually; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.3

Pedestrian Crossover Policy

• 1. That the report entitled Pedestrian Crossover Policy, dated February 5, 2024, be received; and,
  2. That the contents of Appendix 1 be approved; and,
  3. That the Parking By-law be reviewed, and necessary Stopping Prohibitions for Pedestrian Crossovers (PXO) be added; and,
  4. That the implementation of a pilot Type B PXO at Gorham Street & Muriel Street be approved in the amount of $36,000, to be funded through the Transportation Operating Budget for 2024; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.4

Downtown Parking Update

• 1. That the report entitled “Downtown Parking Update” dated February 5, 2024 be received; and,
  2. That staff be directed to hire a consultant to complete a study to recommend updated parking time-of-use rules, technology supports for customer interface and enforcement, as well as potential paid parking scenarios in Newmarket, including the downtown area; and,
  3. That staff be authorized to initiate an RFP procurement process for the “design-build” construction of a modular parking structure to be constructed in the Tennis Court area of the Commons North municipal parking lot; and,
  4. That staff report back to Council by the beginning of May 2024 at the latest with a multi-faceted approach aimed at alleviating parking pressures in the downtown in 2024, during the construction of the modular parking structure; and,
  5. That the correspondence from Melanie Duckett-Wilson Climate Action Newmarket Aurora regarding Downtown Parking Update be received; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.4.1

Correspondence - Melanie Duckett-Wilson, Climate Action Newmarket Aurora, Downtown Parking Update

• 1. That the correspondence from Melanie Duckett-Wilson, Climate Action Newmarket Aurora regarding Downtown Parking Update be received.

9.1.5

Newmarket-Tay Power Board Selection

• Whereas section 3.03(2) of the Newmarket-Tay Power Distribution Ltd. Shareholders Agreement provides a specific process for nominating candidates and making a selection from a recommended list of candidates in order to fill vacancies on the board of directors of the Corporation for election by the Shareholders at the general meeting of shareholders of the Corporation; and,

  Whereas there will be a vacancy on the board of directors of Newmarket-Tay Power Distribution Ltd. (NT Power) as part of the AGM process and the Shareholders have agreed to forego the formal process contemplated by section 3.03(2) of the Agreement; and,

  Therefore, be it resolved that by the Municipal Council of the Corporation of the Town of Newmarket as follows:

  1. That the requirement in the Shareholders Agreement, Article 3, Section 3.03, Paragraph (2) in connection with identifying, nominating and selecting from a recommended list of candidates in order to fill the current vacancy on the board of directors of the Corporation and putting forward for election by the Shareholders at the next general meeting of shareholders of the Corporation to be held in 2024 following the Corporation's 2023 fiscal year end (the "2023 AGM"), be waived for this appointment; and,
  2. That the waiver granted does not constitute a waiver of any other provision of the Shareholders Agreement or an agreement to otherwise modify any term of the Agreement.

9.1.6

Accessibility Advisory Committee Meeting Minutes of October 19, 2023 and November 8, 2023

• 1. That the Accessibility Advisory Committee Meeting Minutes of October 19, 2023 and November 8, 2023 be received. 

9.1.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of December 6, 2023

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of December 6, 2023 be received. 

10.

By-laws

2024-04 A By-law to amend By-law Number 2010-40, as amended, being the Town’s Comprehensive Zoning By-law (849 Gorham Street)

• 1. That By-law 2024-04 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

14.

Closed Session (if required)

14.1

Committee of the Whole (Closed Session) Meeting Minutes of February 5, 2024

• 1. That the Committee of the Whole (Closed Session) Meeting Minutes of February 5, 2024 be approved.

14.1.1

Downtown Parking Update

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per Section 239 (i) of the Ontario Municipal Act, 2001.

15.

Confirmatory By-law

2024-05 A By-law to Confirm the Proceedings of the February 12, 2024 Council meeting.

• 1. That By-law 2024-05 be enacted.

16.

Adjournment