Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
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Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Staff Present:
  • Tracy Munusami, CEO
  • Jennifer Leveridge, Manager, Library Services
  • Benjamin Shaw, Manager, Library Operations
  • Lianne Bond, Administrative Coordinator

​​

1.
Call to Order
 

The Chair called the meeting to order at 5:40 pm.

2.
Adoption of Agenda Items
 

2.1
Adoption of the Regular Agenda
 

2.2
Adoption of the Closed Session Agenda
 

2.3
Adoption of the Consent Agenda Items
 

One item was added under Policies and one item was added under Closed Session

  • Motion21-09-210
    Moved byArt Weis
    Seconded byDarryl Gray

    That items 2.1 to 2.3 be adopted as amended.

    Carried

3.
Declarations
 

None were declared.

4.
Consent Agenda Items
 

5.
Policies
 

5.1
Health and Safety Policies
This item has attachments. 

1.2021-09-15 Health and Safety Policies.pdf
2.Health and Safety Policy 16-9-20.pdf
3.Workplace Harassment Policy - 16-09-20.pdf
4.Workplace Violence Policy 16-09-20.pdf
  • Motion21-09-212
    Moved byLeslee Mason
    Seconded byArt Weis

    That the Board approve the Health and Safety Policy, Workplace Violence Policy and Workplace Harassment Policy without change.

    Carried

5.2
Temporary Face Covering Policy
This item has attachments. 

1.Temporary face covering policyr 15-09-21.pdf

The Library Board reviewed the Temporary Face Covering Policy and asked for further clarification regarding what is considered approved face coverings.

5.3
Collection Development Policy
This item has attachments. 

1.CollectionDevelopmentPolicy-15-09-21.pdf

Revisions to the Collection Policy were reviewed by the Library Board.  Further changes to the Policy were requested before approval.

5.4
Vaccination Policy
This item has attachments. 

1.2021-09-15 Vaccination Policy.pdf

The CEO recommended that the Library Board adopt the Town of Newmarket's Vaccination policy for Library employees.

  • Motion21-09-213
    Moved byArt Weis
    Seconded byVictor Woodhouse

    That the Library Board adopt the Town of Newmarket's Vaccination Policy as presented.

    Carried

6.
Business Arising
 

6.1
Strategic Planning Update
 

The Strategic Planning Consultants have completed a site visit of the Library and the Community and Stakeholder surveys have been conducted.   Two Board members have joined the Strategic Planning Committee.

  • Motion21-09-214
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That the Library Board receive the verbal update on Strategic Planning.

    Carried

6.2
Indigenous Land Acknowledgement
This item has attachments. 

1.2021-09-15 Land Acknowledgement.pdf
  • Motion21-09-215
    Moved byDarryl Gray
    Seconded byKelly Broome

    That the Library Board adopt the following Land Acknowledgement of Indigenous Peoples to begin Library Board meetings;

    Ahneen, Biindigen - Hello, Welcome

    We acknowledge that the Newmarket Public Library is located on the traditional territories of the Wendat, Haudeno-saunee, and the Anishinaabe peoples and the treaty land of the Williams Treaties First Nations and other Indigenous peoples whose presence here continues to this day. We thank them for sharing this land with us.

    We also acknowledge the Chippewas of Georgina Island First Nation as our close neighbours and friends, and we work to ensure a cooperative and respectful relationship.

    Miigwetch - Thank you

    Carried

6.3
Dr. Seuss Books Update/Collection Policy Update
This item has attachments. 

1.2021-09-15 Dr. Seuss Report.pdf

Through consultation with community members and libraries, the Dr. Seuss Report outlined changes that the Library will be undertaking to the address materials of concern.

  • Motion21-09-216
    Moved byKelly Broome
    Seconded byJane Twinney

    That the Library Board receive the report on Dr. Seuss books of concern update.

    Carried

6.4
Library Board Action List
This item has attachments. 

1.2021-09-15 action list.pdf

The Library Board reviewed and updated that Action List.

  • Motion21-09-217
    Moved byLeslee Mason
    Seconded byDarryl Gray

    That the Library Board receive the Action List as amended.

    Carried

7.
New Business
 

7.1
Ontario Public Library Week
This item has attachments. 

1.2021-09-15 OPLW proclamation information report.pdf

The Library Board reviewed the report on Canada Library Workers Day and Ontario Public Library Week. A proclamation request will be sent to the Town of Newmarket  to proclaim October 17-23, 2021 as Ontario Public Library Week.

  • Motion21-09-219
    Moved byDarryl Gray
    Seconded byArt Weis

    That the Library Board receive the report on the Canada Library Workers Day and Ontario Public Library Week;

     And That the Library Board directs staff to request the Town of Newmarket proclaim October 17-23, 2021 as Ontario Public Library Week.

    Carried

8.
Closed Session (If required)
 

  • Motion21-09-220
    Moved byKelly Broome
    Seconded byLeslee Mason

    That the Library Board move into a Closed Session at 6:30 pm for personal matters about an identifiable individual, R.S.O 1990, Chapter P.44, 16.4 (4) (b).

    Carried
  • Motion21-09-221
    Moved byKelly Broome
    Seconded byArt Weis

    That the Library Board move out of Closed Session at 6:34 pm.

    Carried

9.
Dates of Future Meetings
 

The next regular Board meeting is scheduled for Wednesday, October 20, 2021 at 5:30 pm.  Location electronic via Zoom

10.
Adjournment
 

  • Motion21-09-222
    Moved byKelly Broome
    Seconded byJane Twinney

    That there being no further business the meeting adjourn at 6:35 pm.

    Carried
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