Town of Newmarket
Agenda
Committee of the Whole

Meeting #:

Date:

Monday, May 27, 2024

Time:

9:00 A.m. - 5:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on May 22, 2024. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

There are no public hearing matters.

5.

Presentations & Recognitions

5.1

Update on Asset Management Progress & O.Reg. 588/17 Compliance

Note: Erik Wright, Acting Manager, Asset Management will provide a presentation on this matter.

• 1. That the presentation provided by Erik Wright, Acting Manager, Asset Management regarding Update on Asset Management Progress & O.Reg. 588/17 Compliance be received. 

5.2

Parks and Facilities Asset Management Plans

Note: Erik Wright, Acting Manager Asset Management, David Sheridan, Manager, Parks and Property Services, and Andrea Cafissi, Manager Facility Services will provide a presentation on this matter.

• 1. That the presentation provided by Erik Wright, Acting Manager, Asset Management, David Sheridan, Manager, Parks and Property Services, and Andrea Cafissi, Manager, Facility Services regarding Parks and Facilities Asset Management Plans be received. 

6.

Deputations

7.

Consent Items

7.1

Corporate Asset Management Progress Report - 2024 Annual Update

• 1. That the report entitled Corporate Asset Management Progress Report – 2024 Annual Update dated May 27, 2024 be received.

7.2

Asset Management Policy Update

• 1. That the report entitled Corporate Asset Management Policy Update dated May 27, 2024, be received; and,
  2. That no revisions be made to the policy at this time; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

Parks and Facilities Asset Management Plans

• 1. That the report entitled Parks and Facilities Asset Management Plans May 27, 2024 be received; and,
  2. That the Parks and Facilities Asset Management Plans be endorsed by Council subject to the annual budget review; and
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

Official Plan Amendment and Zoning By-law Amendment - 16756 & 16764 Bayview Avenue (2570245 Ontario Inc.)

• 1. That the report entitled Official Plan Amendment and Zoning By-law Amendment – 16756 and 16764 Bayview Avenue (2570245 Ontario Inc.) dated May 27, 2024, be received; and,
  2. That the application for Official Plan Amendment be adopted; and,
  3. That the application for Zoning By-law Amendment be approved; and,
  4. That staff be directed to bring forward the By-law, including the necessary Holding provisions, to Council for approval; and,
  5. That 2570245 Ontario Inc. and Weston Consulting be notified of this action; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

Bill 23 - Non-Designated Heritage Properties 

• 1. That the report entitled Bill 23 – Non-Designated Heritage Properties dated May 27, 2024 received; and,
  2. That the list of 49 Priority Properties is received; and,
  3. That Staff be instructed to proceed to issue a Notice of Intention to Designate (NOID) to all properties on the Priority List should they meet the Provincial designation criteria after further evaluation; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.6

First Quarter 2024 Financial Update

• 1. That the report entitled First Quarter 2024 Financial Update dated May 27, 2024 be received; and,
  2. That Council approve the 2023 CYFS capital project carryover requests totaling $171,400; and,
  3. That Council approve the addition of a new 2024 capital project “Remediation work at Station 4-5” for Central York Fire Services in the amount of $100,000, to be funded from the CYFS Reserve Fund; and,
  4. That Council approve additional funding of $40,000 for the capital project “CYFS Fire Master Plan” for Central York Fire Services, to be funded from the CYFS Reserve Fund; and,
  5. That Council approve the addition of a new 2024 capital project “Lighting replacements at Fairground Parks” for Parks and Facilities in the amount of $650,000, to be funded from the Parks Asset Replacement Reserve Fund; and,
  6. That changes to the 2024 capital budget and capital spending authority be made as outlined in the report; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.7

Property Tax Rates and By-law 2024

• 1. That the report entitled Property Tax Rates and By-law for 2024 dated May 27, 2024 be received; and,
  2. That the property tax rates for 2024, as applied to the assessment roll returned in 2023 for 2024 taxation, be set for Town purposes as follows:
     1. Residential 0.352903%
     2. Multi-Residential 0.352903%
     3. New Multi-Residential 0.352903%
     4. Commercial 0.470101%
     5. Industrial 0.579889%
     6. Pipeline 0.324317%
     7. Farm 0.088226%
  3. That the applicable Tax Rate By-law, attached as Appendix ‘A” be forwarded to Council for approval; and,
  4. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.

7.8

Treasurer, Deputy Treasurers and Cheque Signing Update

• 1. That the report entitled Treasurer, Deputy Treasurers, and Cheque Signing Update dated May 27, 2024, be received; and,
  2. That By-law 2008-92, A By-law to appoint a Treasurer for the Town of Newmarket, be repealed; and,
  3. That By-law 2020-18, A By-law to appoint a Deputy Treasurer for the Town of Newmarket, be maintained until another Treasurer is appointed; and,
  4. That Council continues to appoint two Deputy Treasurers; and,
  5. That Tony Villella be appointed as the second Deputy Treasurer; and,
  6. That the Delegation Bylaw be amended to include the delegation of authority with respect to property assessment and the collection of taxes; and,
  7. That By-law 2016-01, A By-law to Provide for Persons Authorized to Sign Cheques and Other Banking Related Authorities on Behalf of the Town, be amended as set out in this report; and,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.9

Tennis Bubble - Non Competitive Acquisition

• 1. That the report entitled Tennis Bubble - Non-Competitive Acquisition dated May 27, 2024 be received; and,
  2. That the tennis facility described in Section 1.1(c) of the Municipal Capital Facilities Agreement, discussed in this report, be designed to:
     1. Adjust the number of tennis courts from 12 to 10, at this location; and,
     2. Include the bubble structure (dome) to cover 8 of the tennis courts; and,
     3. For the reasons described in this report; and
  3. That staff work with Shining Hill Estates Collection Inc., 16250 Yonge Street Inc., Emilio Saccucci, Concetta Saccucci, and 2512606 Ontario Inc., as applicable, on a non-competitive basis as of the effective date of the Municipal Capital Facilities Agreement, at an approximate cost of $1.5 million plus HST to construct the tennis bubble described in this report; and, 
  4. That the Commissioner of Community Services be delegated the authority to agree to further changes to the tennis facility discussed in this report if such changes are necessary and in the interest of the Town; and, 
  5. That the Commissioner of Community Services be authorized to execute any agreements or documents that are necessary to give effect to this resolution including, without limitation, any agreements or documents related to the design and construction of the tennis facility discussed in this report; and, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 

7.10

Newmarket Library Board Meeting Minutes of March 20, 2024

• 1. That the Newmarket Library Board Meeting Minutes of March 20, 2024 be received. 

7.11

Accessibility Advisory Committee Meeting Minutes of March 21, 2024

• 1. That the Accessibility Advisory Committee Meeting Minutes of March 21, 2024 be received. 

7.12

Main Street District Business Improvement Area Board of Management Meeting Minutes of April 3, 2024

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of April 3, 2024 be received. 

8.

Action Items

8.1

Short Term Rental Updates

• 1. That the report entitled Short Term Rental Updates, dated May 27, 2024 be received; and,
  2. That Council provide direction on whether to initiate a Planning Review regarding Short Term Rentals; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

Notices of Motion

9.1

Heritage Register Motion

Note: Councillor Bisanz will present this matter to Committee of the Whole for consideration. 

• Whereas Subsection 27(16) of the Ontario Heritage Act stipulates that any non-designated heritage property listed on the municipal register of properties as of December 31, 2022 shall be removed from the municipal register on or before January 1, 2025, if the council of the municipality does not give a notice of intention to designate the property under subsection 29(1) of the Ontario Heritage Act on or before January 1, 2025; and, 

  Whereas since January 1, 2023, Town staff have been working diligently with the Town's Heritage Consultant to review the municipal heritage register; review and research non-designated properties; contact owners of identified priority properties; and determine which properties should potentially be designated in accordance with the provisions of Section 29 of the Ontario Heritage Act; and,

  Whereas the above-noted work involving 367 listed properties in the Town of Newmarket is challenging to complete by January 1, 2025 given the depth of study and multitude of steps involved in the process.

  Therefore be it resolved:

  1. That the Heritage Newmarket Advisory Committee requests that the Council of the Town of Newmarket sends a copy of this motion to the Premier, and Minister of Citizenship and Multiculturalism to request that subsection 27(16) of the Ontario Heritage Act be amended to extend the above-noted deadline for five years from January 1, 2025 to January 1, 2030.

10.

Motions Where Notice has Already been Provided

11.

New Business

12.

Closed Session

12.1

Property Matter in Ward 5

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239 (2)(f) of the Municipal Act, 2001. 

13.

Adjournment