Town of NewmarketMinutesCommittee of the WholeMeeting #:Date:Monday, January 14, 2019Time: 1:30 P.m. - 6:00 P.m.Location:Council ChambersMunicipal Offices395 Mulock DriveNewmarket, ON L3Y 4X7Members Present:Mayor TaylorDeputy Mayor & Regional Councillor VeghCouncillor SimonCouncillor WoodhouseCouncillor TwinneyCouncillor MorrisonCouncillor KwapisCouncillor BroomeCouncillor BisanzStaff Present:E. Armchuk, Acting Chief Administrative OfficerP. Noehammer, Commissioner of Development & Infrastructure ServicesI. McDougall, Commissioner of Community ServicesL. Lyons, Acting Commissioner of Corporate ServicesK. Saini, Acting Director of Legislative Services/Town ClerkM. Mayes, Director of Financial Services/Town TreasurerA. Walkom, Legislative CoordinatorJ. Grossi, Legislative CoordinatorFor consideration by Council on January 21, 2019. The meeting was called to order at 1:32 PM. The Committee of the Whole recessed at 3:38 PM and reconvened at 3:47 PM. Mayor Taylor in the Chair.1.Additions & Corrections to the AgendaThe Acting Chief Administrative Officer advised of the following additions to the agenda: Presentation - sub-item 3.1 - 2019 Preliminary Draft Budget Deputation - sub-item 4.3 - Ahmad El-Farram re: Traffic Signage on Wayne Drive Sub -item 5.5 - Preliminary Budget Report Sub-item 5.8 - Clothing Donation Bins Moved by:Councillor TwinneySeconded by:Councillor Morrison That the additions and corrections to the agenda be approved. Carried2.Declarations of Pecuniary InterestThere were no declarations of pecuniary interest.3.Presentations & Recognitions3.12019 Preliminary Draft Budget1.2019 Preliminary Draft Budget.pdfThe Director of Financial Services/Town Treasurer provided a presentation regarding the 2019 Preliminary Draft Budget. The presentation included an overview of the budget challenges and solutions, tax increase options and the average impact on residents.Moved by:Deputy Mayor & Regional Councillor VeghSeconded by:Councillor Kwapis That the presentation be received. Carried4.Deputations4.1Residents of Knapton Drive - Woodland Hills1.DeputationsandFurtherNoticeForm_Redacted.pdf2.William Booth Stop Sign Meeting.pdfMatthew Reilly provided a deputation regarding the concerns of the residents of Knapton Drive on the safety of the intersections on William Booth Avenue at Tango Crescent South and Knapton Drive. He advised that they believe the current stop sign configuration is insufficient and dangerous. Moved by:Councillor BisanzSeconded by:Councillor Kwapis That the deputation be received and referred to staff. Carried4.2Update - Inn from the Cold1.deputation request. Inn From the Cold_Redacted.pdfAnn Watson provided a deputation regarding an update from Inn From the Cold. She advised on the daily operating of the shelter, current programs being run and the Coldest Night of the Year event on February 23, 2019.Moved by:Councillor SimonSeconded by:Councillor Morrison That the deputation be received. Carried4.3Traffic Signage on Wayne Drive1.DeputationsandFurtherNoticeForm_Redacted(1).pdfAhmad El-Farram provided a deputation regarding the concerns of traffic signage on Wayne Drive in front of Glen Cedar Public School. He advised that he believes the current traffic signage does not allow safe drop off and pick up locations. Moved by:Councillor TwinneySeconded by:Councillor Broome That the deputation be received and referred to staff. Carried5.Consent ItemsMoved by:Councillor WoodhouseSeconded by:Deputy Mayor & Regional Councillor Vegh That sub-item 5.4 be adopted on consent. See following sub-items 5.1, 5.2, 5.3, 5.5, 5.6, 5.7 and 5.8 for motions. Carried5.1Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)1.Potential Redevelopment 693 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site) - 2019-1.pdfAn alternate motion was presented and is noted below in bold.Moved by:Councillor TwinneySeconded by:Councillor Broome That Report 2019-1 dated January 14, 2019 entitled “Potential Redevelopment - 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)” be received. Carried5.2Interim Control Bylaw – Established Residential Neighbourhoods1.Interim Control Bylaw Established Residential Neighbourhoods - 2019-3.pdf2.Draft Bylaw One.pdf3.Draft Bylaw Two.pdfMoved by:Councillor TwinneySeconded by:Councillor Kwapis That the report entitled Interim Control Bylaw – Established Residential Neighbourhoods be received; and, That staff be directed to prepare an Interim Control By-law substantially in accordance with Option One identified in this report and the attached draft Option One By-law. Carried5.3292/294 Court Street - Request to remove a structure from the Municipal Register of Non-Designated Heritage Properties1.292 and 294 Court Street - 2019-4.pdfMoved by:Councillor WoodhouseSeconded by:Councillor Morrison That Development and Infrastructure Services/Planning and Building Services Report dated January 14, 2019 regarding 292 and 294 Court Street and the owners request to demolish the structure listed on the Municipal Register of Non-Designated Heritage Properties be received and the following recommendation(s) be adopted: That Council permit the removal of 292 and 294 Court Street from the Municipal Register of Non-Designated Heritage Properties of Interest; and, That Deborah Alexander, 72 Herefordshire Crescent, East Gwillimbury, L9N 0B6 be notified of this action. Carried5.4Community Flag Raising1.Community Flag Raising - 2019-6.pdf2.Attachment A Proclamation Policy - 2019.pdf3.Attachment B Municipal Flag Policy - 2019.pdf That the report entitled Community Flag Raising dated January 14, 2019 be received; and, That Council adopt the amended Proclamation, Lighting and Community Flag Raising Request Policy, attached as Attachment A; and, That Council adopt the amended Municipal Flag Policy, attached as Attachment B; and, That the Town Clerk be delegated the authority to amend the Proclamation, Lighting and Community Flag Request Policy from time to time, as required; and, That Staff be directed to further review option 3 for the location of community flag raisings and report to Council in Q2 2019; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 5.5Preliminary Budget Report1.Preliminary Draft Budget Report - 2019-7.pdf2.Appendix A - Summary of Operating Budget Decision Packages.pdf3.Appendix B - Summary of Capital Budget Decision Packages.pdfAn alternate motion was presented and is noted below in bold.Moved by:Councillor WoodhouseSeconded by:Councillor Morrison That the Financial Services Report dated January 14, 2019 regarding the Preliminary Draft 2019 Operating and Capital Budgets be received and subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2019 Tax-supported, Rate-supported Operating and Capital Budgets; and, That staff be directed to provide further budget reduction options in advance of the Special Committee of the Whole meeting on February 4, 2019 regarding the 2019 operating budgets. These options to provide for at least an additional $300,000 in reductions to the 2019 tax levy requirement without directly affecting service levels or the infrastructure levy. Any potential risk is to be identified and assessed. Carried5.6Correspondence - Canadian Cancer Society re: Tobacco Retail Licence Fees1.Letter re Tobacco Retail Licences.pdf2.Tobacco Retail Licence Fees Briefing Note.pdfMoved by:Councillor BisanzSeconded by:Councillor Woodhouse That the Correspondence from the Canadian Cancer Society re: Tobacco Retail Licence Fees be referred to the Regulatory Review Workshop. Carried5.7Correspondence - Rescue Lake Simcoe Coalition re: Bill 661.open letter to Newmarket re Bill 66.pdfMoved by:Councillor BisanzSeconded by:Councillor Twinney That the Correspondence from the Rescue Lake Simcoe Coalition re: Bill 66 be received for information. Carried5.8Clothing Donation Bins1.Clothing Donation Bins - 2019-8.pdf2.By-Law Template 2017.pdfAn alternate motion was presented and is noted below in bold.Moved by:Councillor BisanzSeconded by:Councillor Morrison That the report entitled Clothing Donation Bins dated January 9, 2019 be received; and, That the Clothing Donation Bins By-law 2016-33 be amended in accordance with Attachment A; and, That the licensing of Clothing Donation Bins be referred to the Regulatory Review Workshop; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. Carried6.Action ItemsNone.7.Reports by Regional RepresentativesNone.8.Notices of Motions8.1Woodfield FamilyCouncillor Twinney presented a notice of motion requesting recognition of the Woodfield Family.9.MotionsNone.10.New BusinessNone.11.Closed SessionMoved by:Councillor KwapisSeconded by:Councillor Simon That the Committee of the Whole resolve into Closed Session to discuss the following matters: Litigation or proposed litigation regarding including matters before an administrative tribunal, specifically, Proposed Settlement of LPAT matter PL180584 re Urban Centres Zoning By-law 2018-48, as per Section 239 (2) (e) of the Municipal Act, 2001. Property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, as per Section 239 (2) (e) of the Municipal Act, 2001. CarriedThe Committee of the Whole resolved into Closed Session at 5:13 PM. The Committee of the Whole (Closed Session) Minutes are recorded under separate cover. The Committee of the Whole resumed into Open Session at 6:22 PM.11.1Litigation or proposed litigation regarding including matters before an administrative tribunal, specifically, Proposed Settlement of LPAT matter PL180584 re Urban Centres Zoning By-law 2018-48, as per Section 239 (2) (e) of the Municipal Act, 2001.11.2Property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.12.Public Hearing MatterNone.13.AdjournmentMoved by:Deputy Mayor & Regional Councillor VeghSeconded by:Councillor Woodhouse1. That the meeting be adjourned at 6:23 PM.CarriedNo Item Selected This item has no attachments1.Potential Redevelopment 693 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site) - 2019-1.pdf1.open letter to Newmarket re Bill 66.pdf1.DeputationsandFurtherNoticeForm_Redacted.pdf2.William Booth Stop Sign Meeting.pdf1.deputation request. Inn From the Cold_Redacted.pdf1.Letter re Tobacco Retail Licences.pdf2.Tobacco Retail Licence Fees Briefing Note.pdf1.292 and 294 Court Street - 2019-4.pdf1.Interim Control Bylaw Established Residential Neighbourhoods - 2019-3.pdf2.Draft Bylaw One.pdf3.Draft Bylaw Two.pdf1.Community Flag Raising - 2019-6.pdf2.Attachment A Proclamation Policy - 2019.pdf3.Attachment B Municipal Flag Policy - 2019.pdf1.2019 Preliminary Draft Budget.pdf1.Preliminary Draft Budget Report - 2019-7.pdf2.Appendix A - Summary of Operating Budget Decision Packages.pdf3.Appendix B - Summary of Capital Budget Decision Packages.pdf1.Clothing Donation Bins - 2019-8.pdf2.By-Law Template 2017.pdf1.DeputationsandFurtherNoticeForm_Redacted(1).pdf