Town of Newmarket

Minutes

Committee of the Whole

Meeting #:

Date:

Monday, June 16, 2025

Time:

1:00 P.m. - 5:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner of Community Services
• K. Saini, Manager of Legislative Services/Deputy Town Clerk
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

​For consideration by Council on June 23, 2025

The meeting was called to order at 1:01 PM. 

Mayor Taylor in the Chair

The Committee recessed at 3:02 PM and reconvened at 3:17 PM.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

3.1

Councillor Broome - Items 5.4 and 8.1 (Residential Winter Windrow Opening Service)

Councillor Broome declared a conflict of interest in items 5.4 - Residential Winter Windrow Opening Service - Presentation and item 8.1 - Residential Winter Windrow Opening Service.

3.2

Councillor Bisanz - Items 5.4 and 8.1 (Residential Winter Windrow Opening Service)

Councillor Bisanz declared a conflict of interest in items 5.4 - Residential Winter Windrow Opening Service - Presentation and item 8.1 - Residential Winter Windrow Opening Service.

4.

Public Hearing Matter(s)

The Deputy Clerk welcomed everyone to the public hearing matter and stated the purpose of the public meeting is to hear from anyone who has an interest in the proposed Zoning By-law and Official Plan Amendment Application at 62 Bayview Parkway. 

The Deputy Clerk noted that the effect of the proposed application is to permit a 9-storey, 227 unit apartment building on the subject land and that Council will not be making a final decision on the proposed application today, but will refer all comments to Planning Staff to consider and return with a report to a future Committee of the Whole or Council meeting.

The Deputy Clerk advised that if the public wished to join the discussion to email [email protected] or call 905-953-5300 extension 2210. She also noted that the public will have 5 minutes to provide verbal comments.

The Deputy Clerk added that if the publish wishes to submit written comments after the public meeting has concluded, be notified of any subsequent meetings regarding this application, or require information about appeal rights, email [email protected].

The Deputy Clerk thanked the public for their participation and interest in today’s meeting.

4.1

Official Plan Amendment and Zoning By-law Amendment - 62 Bayview Parkway - York Region

Karen Antonio-Hadcock, General Manager, Housing Services York Region provided introductory remarks. Harry Zhu, Senior Planner Arcadis provided a presentation regarding Official Plan Amendment and Zoning By-law Amendment - 62 Bayview Parkway - York Region. He outlined the Site Location and Context, proposed development, street view of the proposed development, site plan, proposed Official Plan and Zoning By-law Amendments, planning application process, community engagement, and planning analysis. A Housing York Incorporated overview video was played.

Members of Council queried the presenter regarding traffic, parking, affordable housing waitlist process, proportion of residents that are seniors, purpose of the units in the proposed development, amenity spaces, a playground, programming for residents, the final unit count, clean energy, environmental aspects of the building, and access to the Tom Taylor Trail.

Members of Council discussed garden boxes.

The Manager of Planning Services provided next steps. 

• An alternate motion was presented and is noted below in bold:

  Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the presentation provided by Qianqiao (Harry) Zhu, Senior Planner, Arcadis and deputation provided by Suzanne Darwin regarding Official Plan Amendment and Zoning By-law Amendment - 62 Bayview Parkway - York Region be received. 
  
  
  
  Carried

4.1.1

Deputation - Suzanne Darwin - Official Plan Amendment and Zoning By-law Amendment - 62 Bayview Parkway - York Region

Suzanne Darwin provided a deputation regarding Official Plan Amendment and Zoning By-law Amendment - 62 Bayview Parkway including the prioritization of individualson the waitlist, water pumping and runoff, an alternate development on Lundy's Lane, and traffic. 

5.

Presentations & Recognitions

5.1

Canadian Association of Municipal Administrators (CAMA) Municipal Inspiring Workplace Award for a Population Between 20,001 and 100,000

Gary Kent, CAMA Second Vice President and Board Member-at-Large for Municipalities with a Population Over 100,000 and Chief Administrative Officer, Peel Region provided an overview of the award, award criteria, Newmarket winning the award and a video was played. 

Members of Council thanked and congratulated Town staff.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the presentation provided by Gary Kent CAMA Board Member-at-Large (For Municipalities with a Population Over 100,000) and Chief Administrative Officer, Region of Peel be received.
  
  
  
  Carried

5.2

Community Economic Development Partnership with Shorefast - Presentation

Zita Cobb, Founder and Chief Executive Officer (CEO) Shorefast provided a presentation regarding Community Economic Development Partnership with Shorefast - Presentation including place based economies, work of the National Institute of Placed Based Economies, Shorefast, meaning of community, asset based community development, strengthening community economies, architectures for collaboration, Loblaw Choice Properties, the Town of Newmarket, community and nation building. 

Members of Council queried the presenter regarding where to start and research, unique attributes of Newmarket and cultural assets, timelines, why Newmarket, placed based economies, and enhancing local business.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the presentation provided by Zita Cobb and Tasha Freidus, Shorefast regarding the Community Economic Development Partnership with Shorefast presentation be received.
  
  
  
  Carried

5.3

Future Newmarket - Official Plan Review and South of Davis Area Policy Directions Report

The Senior Policy Planner and Matt Alexander, WSP provided a presentation regarding Future Newmarket - Official Plan Review and South of Davis Area Policy Directions Report including Official Plan Review Progress to date and consultation, draft Official Plan Theme areas, South of Davis Drive area and next steps.

Members of Council queried the presenters regarding the timeline for the completion of the process, rooming houses, renderings for South of Davis Area, and rezoning through the Official Plan process.

• Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That the presentation provided by Andria Sallese, Senior Policy Planner and Matt Alexander, Project Manager, WSP Canada regarding Future Newmarket - Official Plan Review and South of Davis Area Policy Directions be received. 
  
  
  
  Carried

5.4

Residential Winter Windrow Opening Service - Presentation

Councillors Bisanz and Broome declared a conflict of interest in this item and did not participate in the dicussion or vote. 

The Business Operations Specialist and Manager Operations provided a presentation regarding Residential Winter Windrow Opening Service - Presentation including current winter maintenance service for roads, program types and municipal scan, additional considerations and information, community feedback, and program options.

Members of Council queried presenters regarding tax impact of a needs based program.

Members of Council discussed program options, a needs based program, age of household, disability, and ability to pay, discussed a needs based pilot project with a cap on the number of households, impact to property taxes, and a communications plan with residents

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Kwapis
  1. That the presentation provided by Jeff Bond, Business Operations Specialist and Mark Gregory, Manager Operations regarding the Residential Winter Windrow Opening Service report be received.
  
  
  
  Carried

6.

Deputations

None.

7.

Consent Items

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That items 7.4 to 7.12 be adopted on consent. See items 7.1 to 7.3 for motion.
  
  
  
  Carried

7.1

Official Plan Review and South of Davis Area Policy Directions Report

• Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That the report entitled “Official Plan Review and South of Davis Area Policy Directions”, dated June 16, 2025, be received; and,
  2. That the report entitled “Official Plan Review Policy Directions Report” by WSP Canada Inc., dated May 2025 (Attachment 1), be endorsed in principle; and,
  3. That the report entitled “South of Davis Area Policy Directions Report” by WSP Canada Inc., dated May 2025 (Attachment 2), be endorsed in principle; and,
  4. That the document entitled “Future Newmarket Vision” dated May 2025, (Attachment 3), be endorsed in principle; and,
  5. That the “Phase 3 – Policy Directions Engagement Summary for the Official Plan Review and South of Davis Area”, dated May 2025 (Attachment 4), be received; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.2

2025 Asset Management Plans

• Moved by: Councillor Morrison
  Seconded by: Councillor Bisanz
  1. That the report entitled 2025 Asset Management Plans dated June 16 be received; and,
  2. That the attached 2025 Asset Management Plans be approved, subject to the annual budget process, and;
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.3

Community Economic Development Partnership with Shorefast

• 1. That the report entitled Community and Economic Innovation Partnership with Shorefast dated June 16, 2025 be received; and,
  2. That the partnership and enclosed scope of work be endorsed; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.4

Item 7.2 of the draft Central York Fire Services - Joint Council Committee meeting minutes of June 3, 2025

• 1. That Fire Services Report JCC-2025-07 First Quarter 2025 Central York Fire Services (CYFS) Financial Update dated June 3, 2025, be received; and,
  2. That the new capital request of $240,000 for the replacement of three Fire vehicles be approved.  
  
  
  
  

7.5

2024 Financial Statements and Auditor's Findings

• 1. That the report entitled 2024 Financial Statements and Auditor’s Report dated June 16, 2024, be received; and,
  2. That the Draft 2024 Consolidated Financial Statements for the Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA, the Financial Statement Discussion and Analysis prepared by staff, and the Audit Findings Report from KPMG LLP be adopted; and,
  3. That Council adopt the 2024 Financial Statements for the Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA as endorsed by the Audit Committee; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.6

Items 6.1.1 and 6.1.2 of the draft Audit Committee Meeting Minutes of June 21, 2025

• 1. That the Consolidated Financial Statements of The Corporation of Town of Newmarket for the year ended December 31, 2024 be approved; and,
  2. That the Financial Statements of Town of Newmarket Main Street District Business Improvement Area for the year ended December 31, 2024 be approved.
  
  
  
  

7.7

Appointment Committee Meeting Minutes of November 20, 2024

• 1. That the Appointment Committee meeting minutes of November 20, 2024 be received.
  
  
  
  

7.8

Heritage Newmarket Advisory Committee Meeting Minutes of February 18, 2025

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of February 18, 2025 be received. 
  
  
  
  

7.9

Central York Fire Services Joint Council Committee meeting minutes of March 4, 2025

• 1. That the Central York Fire Services Joint Council Committee meeting minutes of March 4, 2025 be received. 
  
  
  
  

7.10

Elman W. Campbell Museum Board Meeting Minutes of April 23, 2025

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of April 23, 2025 be received. 
  
  
  
  

7.11

Main Street District Business Improvement Area Board of Management Meeting Minutes of May 7, 2025

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of May 7, 2025 be received. 
  
  
  
  

7.12

Newmarket Public Library Board Meeting Minutes of March 19, 2025

• 1. That the Newmarket Public Library Board Meeting Minutes of March 19, 2025 be received. 
  
  
  
  

8.

Action Items

8.1

Residential Winter Windrow Opening Service

Councillors Bisanz and Broome declared a conflict of interest in this item and did not participate in the discussion or vote. 

• An alternate motion was presented and is noted below in bold:

  1. That the report entitled Residential Winter Windrow Opening Service dated June 16, 2025 be received; and,
  2. That Council directs staff to implement a pilot project for the winter 2025-26 season for households with persons who are exclusively 65 years of age and over or with a disability, and demonstrate a financial limitation; and,
  3. That the pilot project reflects the base operating recommendations of staff regarding deployment of plowing operations, service completion times, width of driveway windrow opening, and,
  4. That this pilot project be capped at 100 households so as to report back findings to Council in Q2 2026; and,
  5. That staff be delegated the authority to design the application process and operational parameters of the pilot program based on the Council direction; and,
  6. That staff be authorized and directed to do all things necessary to give effect to this resolution
  
  
  
  

9.

Notices of Motion

None.

10.

Motions Where Notice has Already been Provided

None.

11.

New Business

11.1

Community Safety Zone - Doug Duncan Drive and Timothy Street - Splashpad

Councillor Kwapis discussed concerns about pedestrian safety near Timothy Street and Doug Duncan Drive, near the water feature. He noted that the area has been a concern from the safety and traffic perspective. Discussion regarding establishing the area as a Community Safety Zone ensued. The CAO noted that retractable bollards are scheduled to be installed in the vicinity as an added safety measure.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That staff be directed to investigate establishing a Community Safety Zone and/or other traffic safety measures at the intersection of Doug Duncan Drive and Timothy Street in the area of the Riverwalk Commons splashpad. 
  
  
  
  Carried

12.

Closed Session

• Committee of the Whole resolved into Closed Session at 4:28 PM

  Committee of the Whole (Closed Session) minutes are recorded under separate cover.

  Committee of the Whole resumed into Open Session at 4:41 PM.

  Moved by: Councillor Morrison
  Seconded by: Councillor Simon
  1. That Committee of the Whole resolve into Closed Session to discuss the following matters: 
     1. Litigation Matter Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per section 239 (2)(e) of the Municipal Act, 2001.
     2. Human Resources Update - Personal matters about an identifiable individual, including municipal of local board employees as per Section 239(2)(b) of the Municipal Act, 2001.
     3. Draft Appointment Committee (Closed Session) Meeting Minutes of June 9, 2025 - Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001. 
     4. Appointment Committee (Closed Session) meeting minutes of November 20, 2024
  
  
  
  Carried

12.1

Litigation Matter Ward 5

12.2

Human Resources Update

12.3

Draft Appointment Committee (Closed Session) Meeting Minutes of June 9, 2025

12.4

Appointment Committee (Closed Session) meeting minutes of November 20, 2024

13.

Adjournment