Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:
Date:	Monday, August 24, 2020
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to [email protected] by end of day on Wednesday, August 19, 2020. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to [email protected].

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

4.1

York Region’s Transportation Services Department - Yonge Street Project

Note: Jamal Ahmed, Project Manager, Capital Planning and Delivery, Transportation Services, York Region will be in attendance to provide a presentation on this matter.

• 1. That the presentation provided by Jamal Ahmed, Project Manager, Capital Planning and Delivery, Transportation Services of York Region regarding the Yonge Street Project be received. 

4.2

Lake Simcoe Regional Conservation Authority - 2020 Budget Companion

Note: Mike Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA) will be in attendance to provide a presentation on this matter.

• 1. That the presentation provided by Mike Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA) regarding the LSRCA 2020 Budget Companion be received. 

4.3

Downtown Parking Review

Note: Susan Chase, Director of Innovation & Strategic Initiatives will be in attendance to provide a presentation on this matter. This item is related to Item 6.1.

• 1. That the presentation provided by the Director of Innovation & Strategic Initiatives regarding the Downtown Parking Review be received. 

5.

Deputations

5.1

Remote Deputation regarding Businesses Accepting Cash in Newmarket

Note: Lynn Rae will be in attendance to provide a deputation on this matter.

• 1. That the remote deputation provided by Lynn Rae regarding businesses accepting cash in Newmarket be received. 

5.2

Remote Deputation regarding International Holocaust Remembrance Alliance (IHRA) Definition on Antisemitism

Note: Jason Grossman will be in attendance to provide a deputation on this matter. This item is related to Item 6.6.

6.

Consent Items

6.1

Downtown Parking Review

• 1. That the report entitled Downtown Parking Review – Analysis of Joint BIA/Town Task Force Workshop dated August 24, 2020 be received; and,
  2. That Council endorse this roadmap in principle and give specific direction with respect to the short term initiatives; and,
  3. That Staff be directed to prepare plans for the medium and long term initiatives that will be brought to Council for budget approval at the appropriate times.

6.2

2020 Budget Reconciliation

• 1. That the report entitled 2020 Budget Reconciliation dated August 24, 2020 be received; and,
  2. That the 2020 Budget Reconciliation be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

Amended Tax Rate By-law

• 1. That the report entitled Amended Tax Rate By-law dated August 24, 2020 be received; and,
  2. That the amended by-law be enacted; and,
  3. That Staff be authorized and directed to do all things necessary to remit the referenced amount to the Regional Municipality of York.

6.4

Second Quarterly Update to the Outstanding Matters List for 2020

• 1. That the report entitled Second Quarterly Update to the Outstanding Matters List for 2020 dated August 24, 2020 be received; and,
  2. That Council adopt the updated Outstanding Matters List; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

Update on Mulock Station Area Secondary Plan

• 1. That the report entitled Update on the Mulock Station Area Secondary Plan dated August 24, 2020 be received; and,
  2. That the report entitled Update on the Mulock Station Area Secondary Plan be forwarded to the Regional Municipality of York as input to York Region’s Municipal Comprehensive Review, including but not limited to a request that York Region align the Mulock GO major transit station area boundary with the proposed Mulock Station Area Secondary Plan boundary, and the submission of the proposed density to assist York Region’s Land Needs Assessment; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

International Holocaust Remembrance Alliance (IHRA) Definition on Antisemitism

• The Strategic Leadership Team/Operational Leadership Team recommend:

  Whereas the Town of Newmarket has established diversity and inclusivity as a strategic priority for the Town at Council; and,

  Whereas, in February 2019, the Inclusion Charter for York Region was endorsed as a community initiative, bringing together businesses, community organizations, municipalities, police services, hospitals, school boards, conservation authorities and agencies who share a vision to foster a welcoming and inclusive community; and,

  Whereas, we have a shared responsibility to stop antisemitism in all its forms through education and public consciousness as antisemitic demonstrations continue to threaten communities and undermine democracy; and,

  Whereas, the International Holocaust Remembrance Alliance (IHRA) is an intergovernmental organization founded in 1998 that consists of 34 countries, including Canada, each of whom recognizes that international coordination is needed to combat antisemitism; and,

  Whereas, six per cent of York Region residents identify themselves as Jewish, which is a higher representation than Canada and Ontario; and,

  Whereas, on February 27, 2020, Bill 168, the Combating Antisemitism Act which directly mentions IHRA, unanimously passed a second reading in the Ontario legislature with all-party support; and,

  Whereas, the Town of Newmarket is enriched by its active and engaged Jewish and Israeli residents.

  Therefore Be It Resolved by the Municipal Council of the Corporation of the Town of Newmarket as follows:

  1. That Council adopt the International Holocaust Remembrance Alliance’s (IHRA) working definition of antisemitism as adopted at the IHRA plenary on May 26, 2016 as follows:
     “Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities”; and, 
  2. That all York Region municipalities as well as the Chair of the province of Ontario’s Standing Committee on Justice Policy be advised of this resolution.

6.7

Financial Update

• 1. That this report entitled Financial Update Staff Report to Council be received; and,
  2. That staff be directed to provide an update on the projected impact of the pandemic on the Town when more information becomes available; and,
  3. That changes to the 2020 capital program, and additions to the 2021 capital spending authority be made as detailed in this report; and,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.8

Water Metering Data Solution

• 1. That the report entitled Metering Data Solution dated August 24, 2020 be received; and,
  2. That a non-competitive acquisition for a metering data solution from Savage Data Systems in the amount of $60,000.00 per year, for a term of two years, plus two additional optional, one year terms be approved; and,
  3. That the Director of Financial Services and Manager of Procurement be authorized to execute any agreements; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.9

Audit Committee Minutes of January 27, 2020

• 1. That the Audit Committee Minutes of January 27, 2020 be received.

7.

Action Items

8.

Notices of Motion

8.1

Councillor Kwapis - Commercial Rooftop Patios

• Whereas the Planning Act allows municipalities to amend its comprehensive zoning by-law from time-to-time; and,

  Whereas it is appropriate to update the Town’s comprehensive zoning by-law from time-to-time to address new circumstances, market demands, and to ensure that desirable emerging and innovative uses are permitted; and,

  Whereas ‘Commercial Rooftop Patios’ are currently defined in the Town’s comprehensive zoning by-law but are not specifically permitted or prohibited in any zone, or permitted in combination with any use;
  
  Therefore be it resolved as follows:

  1. That staff be directed to schedule a Statutory Public Meeting for the purpose of outlining specific use permissions related to ‘Commercial Rooftop Patios’, addressing matters such as:
     • maximum size (percentage of rooftop or gross floor area)
     • associated uses for which a ‘Commercial Rooftop Patio’ may be permitted
     • design (i.e. site plan) requirements
     • compliance with licensing and noise by-laws

9.

Motions Where Notice has Already been Provided

10.

New Business

11.

Closed Session

11.1

Property in Ward 5

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, as per Section 239 (2)(i) of the Municipal Act, 2001.

12.

Adjournment