Town of NewmarketAgendaCommittee of the Whole - ElectronicMeeting #:Date:Monday, December 07, 2020Time: 1:00 P.m. - 6:00 P.m.Location:Streamed live from the Municipal Offices395 Mulock DriveNewmarket, ON L3Y 4X71.Notice At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings. Public Input Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available. Email your correspondence to [email protected] by end of day on Wednesday, December 2, 2020. Written correspondence received by this date will form part of the public record; or, Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to [email protected]. 2.Additions & Corrections to the Agenda Note: Additional items are marked by an asterisk*.3.Conflict of Interest Declarations 4.Presentations & Recognitions 4.1Draft 2021 Operating and Capital Budgets 1.2021 Budget December 7.pdfNote: Mike Mayes, Director of Financial Services/Treasurer will be in attendance to provide a presentation on this matter. This item is related to item 6.1. That the presentation provided by Mike Mayes, Director of Financial Services/Treasurer regarding the Draft 2021 Operating and Capital Budgets be received. 5.Deputations 6.Consent Items 6.1Draft 2021 Operating and Capital Budgets 1.Draft 2021 Operating and Capital Budgets Report.pdf2.Appendix A – Summary of Tax-supported Operating Budget Decision Packages, Base.pdf3.Appendix B – Summary of Tax-supported Operating Budget Decision Packages, Growth.pdf4.Appendix C – Summary of Rate-supported Operating Budget Decision Packages.pdf5.Appendix D - 2021 Capital Program Summary.pdf6.Appendix E - 2022 Capital Program Summary.pdf7.Appendix F - Capital Programs Deferred.pdf That the report entitled Draft 2021 Operating and Capital Budgets dated December 7, 2020 be received; and, That the Draft 2021 Operating Budget with expenditures of $136,820,270 be approved, which is comprised of the following components: $68,756,971 for Town purposes, including a $300,000 Contingency $17,322,399 for Central York Fire Services (Newmarket’s share) $3,690,895 for the Newmarket Public Library $30,000 for the Main Street District Business Improvement Area (BIA) $19,646,000 for the Water Rate Group $22,164,000 for the Wastewater Rate Group $2,410,960 for the Stormwater Rate Group $2,799,045 for the Building Permit Rate Group That a Capital Spending Authority of $42,400,000 be established, being $37,900,000 for 2021 and $4,500,000 for 2022; and, That costs for the COVID-19 pandemic outlined in this report in excess of the Contingency, be funded by the Rate Stabilization Reserve; and, That staff be directed to prepare option for 2021 Financial Relief Measures to be presented to Council in January, 2021; and, That the draft 2021 Operating and Capital Budgets be forwarded to the Council meeting of December 14, 2020 for final approval; and That Council authorize the Director of Financial Services/Treasurer to: Make any necessary adjustments within the total approved budget to reflect organizational changes and any other reallocation of costs. Accept and adjust the budget for new provincial and/or federal funding provided there is no tax levy impact; and, That staff be authorized and directed to do all things necessary to give effect to this resolution. 6.22021 Fees and Charges Overview 1.2021 Fees and Charges Overview.pdf That the report entitled 2021 Fees & Charges Overview dated December 7, 2020 be received for information. 6.32021 User Fees and Charges General 1.2021 User Fees and Charges General Report .pdf2.Schedule D - 2021 Public Works Services.pdf3.Schedule E - 2021 Engineering Services.pdf4.Schedule F - 2021 Legislative Services - General Fees.pdf That the report entitled 2021 User Fees and Charges General dated December 7, 2020 be received; and, That the attached Schedules “D”, “E”, “F”, marked as the Town of Newmarket 2021 Public Works Services, Engineering Services and Legislative Services – General Fees, respectively, be approved and adopted by by-law; and, That the fee adjustments come into full force and effect as of January 1, 2021; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.42021 Water and Wastewater Rates 1.2021 Water and Wastewater Rates Report .pdf2.Schedule A - 2021 Water and Wastewater Rates.pdf That the report entitled 2021 Water and Wastewater Rates dated December 7, 2020 be received; and, That the attached Schedule A being the Town of Newmarket Water and Wastewater Rates be approved and adopted by by-law; and, That the rates come into full force and effect on January 1, 2021; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.52021 Stormwater Rates 1.2021 Stormwater Rates.pdf2.Schedule A - 2021 Stormwater Rates.pdf That the report entitled 2021 Stormwater Rates dated December 7, 2020 be received; and, That the attached Schedule A being the Town of Newmarket Stormwater Rates be approved and adopted by by-law; and, That the rates come into full force and effect on January 1, 2021; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.6Urban Centres Secondary Plan and Zoning By-law Technical Amendments - Final Recommendations 1.Memo for Dec 7 COW.pdf2.Memo_Dec 7 COW_Attachment 1.pdf3.Urban Centres Secondary Plan and Zoning By-law Amendments - Final Recommendations .pdf4.OPA 25 and Schedules_Nov 2020.pdf5.Zoning By-law Amendment and Schedules_Nov 2020.pdfNote: This item was deferred from the October 26, 2020 Committee of the Whole meeting. A memorandum concerning the additional notice provided to property owners is attached. That the memorandum regarding Urban Centres Secondary Plan and Zoning By-law Technical Amendments - Final Recommendations dated December 7, 2020 be received; and, That the report entitled Urban Centres Secondary Plan and Zoning By-law Technical Amendments - Final Recommendations dated October 26, 2020 be received; and, That the attached Official Plan Amendment No. 25 be adopted; and, That Staff be directed to forward the attached Official Plan Amendment No. 25 to the Regional Municipality of York for approval; and, That upon Regional approval of Official Plan Amendment No. 25, Staff be directed to bring the attached Zoning By-law Amendment to a future Council meeting for approval; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.7Zoning By-law Amendment – 693-713 Davis Dr (Briarwood) 1.Zoning By-law Amendment 693-713 Davis Dr (Briarwood).pdf2.Appendix 1 - site plan 2.5 submission.pdf3.Appendix 2 - perspectives second submission.pdf That the report entitled Zoning By-law Amendment – 693-713 Davis Drive (Briarwood) dated December 7, 2020 be received; and, That the application for a Zoning By-law Amendment, as submitted by Briarwood Developments Limited for 693-713 Davis Drive, be approved, and that staff be directed to present the Zoning By-law Amendment, including the necessary Holding provisions, to Council for approval; and, That Council direct the Director of Planning & Building Services and the Municipal Solicitor, or her designate, to enter into one or more agreements on behalf of the Town pursuant to Section 37 of the Planning Act to secure community benefits and any matters required as a legal convenience; and, That Council direct the Director of Planning & Building Services and the Director of Finance, or their designate, to enter into a DC Deferral Agreement, once all of the requirements of the Town’s Policy for the Deferral of Payment of Development Charges & Planning Application Fees within the Urban Centres have been met; and, That servicing allocation for 339 units (662 people) be granted in accordance with the Servicing Allocation Policy and subsequent agreements; and, That Briarwood (NWMKT) Inc. of 636 Edward Ave, Unit #14, Richmond Hill ON L4C3A5 be notified of this action; and, That Candevcon Limited of 9358 Goreway Drive, Brampton ON L6P0M7 be notified of this action; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.8Off-Street Parking Program 1.Off Street Parking Program Staff Report.pdf That the report entitled Off-Street Parking Program dated December 7, 2020 be received; and, That Council adopts the proposed overnight parking exemption permit program; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.9INFO-2020-37: Newmarket Patio Program - 2020 1.Patio Program Info Report 2020.pdf2.Newmarket Temporary Patio Program Photos.pdf3.Temporary Outdoor Patio Program - Application (Town Property)_fillableform.pdfNote: This report was placed on the agenda at the request of Councillor Kwapis. The Strategic Leadership Team/Operational Leadership Team recommend: That the Information Report entitled Newmarket Patio Program - 2020, dated November 30, 2020 be received. 6.10Item 5.2 from the draft Central York Fire Service - Joint Council Committee meeting minutes of November 14, 2020: Renewal of Fire Dispatch Agreement 1.Renewal of Fire Dispatch Agreement.pdf That Joint Council Committee recommend to Newmarket Council: That Fire Services Report JCC-2020-11 dated November 24, 2020 entitled Renewal of Fire Dispatch Agreement be received; and, That the Fire Chief be authorized to negotiate the renewal of the Fire Dispatch Agreement with Richmond Hill Fire and Emergency Services (RHFES); and, That Council authorize the Mayor and Clerk to sign the Fire Dispatch Agreement between the City of Richmond Hill and the Town of Newmarket once the agreement has finalized and agreed upon by the two fire services. 6.11Elman W. Campbell Museum Board Meeting Minutes of September 17, 2020 1.Post-Meeting Minutes - MUS_Sep17_2020 - English.pdf That the Elman W. Campbell Museum Board Meeting Minutes of September 17, 2020 be received. 6.12Newmarket Public Library Board Meeting Minutes of October 21, 2020 1.Post-Meeting Minutes - NPLB_Oct21_2020 - English.pdf That the Newmarket Public Library Board Meeting Minutes of October 21, 2020 be received. 7.Action Items 8.Notices of Motion 9.Motions Where Notice has Already been Provided 10.New Business 11.Closed Session (if required) 12.Adjournment No Item Selected This item has no attachments1.Renewal of Fire Dispatch Agreement.pdf1.Memo for Dec 7 COW.pdf2.Memo_Dec 7 COW_Attachment 1.pdf3.Urban Centres Secondary Plan and Zoning By-law Amendments - Final Recommendations .pdf4.OPA 25 and Schedules_Nov 2020.pdf5.Zoning By-law Amendment and Schedules_Nov 2020.pdf1.Post-Meeting Minutes - MUS_Sep17_2020 - English.pdf1.Post-Meeting Minutes - NPLB_Oct21_2020 - English.pdf1.Zoning By-law Amendment 693-713 Davis Dr (Briarwood).pdf2.Appendix 1 - site plan 2.5 submission.pdf3.Appendix 2 - perspectives second submission.pdf1.2021 Fees and Charges Overview.pdf1.2021 User Fees and Charges General Report .pdf2.Schedule D - 2021 Public Works Services.pdf3.Schedule E - 2021 Engineering Services.pdf4.Schedule F - 2021 Legislative Services - General Fees.pdf1.2021 Water and Wastewater Rates Report .pdf2.Schedule A - 2021 Water and Wastewater Rates.pdf1.2021 Stormwater Rates.pdf2.Schedule A - 2021 Stormwater Rates.pdf1.Off Street Parking Program Staff Report.pdf1.Patio Program Info Report 2020.pdf2.Newmarket Temporary Patio Program Photos.pdf3.Temporary Outdoor Patio Program - Application (Town Property)_fillableform.pdf1.2021 Budget December 7.pdf1.Draft 2021 Operating and Capital Budgets Report.pdf2.Appendix A – Summary of Tax-supported Operating Budget Decision Packages, Base.pdf3.Appendix B – Summary of Tax-supported Operating Budget Decision Packages, Growth.pdf4.Appendix C – Summary of Rate-supported Operating Budget Decision Packages.pdf5.Appendix D - 2021 Capital Program Summary.pdf6.Appendix E - 2022 Capital Program Summary.pdf7.Appendix F - Capital Programs Deferred.pdf