The meeting of the Special Committee of the Whole was held on Monday, March 30, 2015 in Council Chambers, 395 Mulock Drive, Newmarket.

Members Present:

Mayor Van Bynen

Regional Councillor Taylor

Councillor Vegh

Councillor Kerwin (9:05 to 9:49 a.m.)(11:40 to 11:43 a.m.)

Councillor Twinney

Councillor Hempen (9:09 to 11:43 a.m.)

Councillor Broome-Plumley

Councillor Bisanz

Absent:

Councillor Sponga

Staff Present:

R.N. Shelton, Chief Administrative Officer

A. Brouwer, Acting Commissioner of Corporate Services

I. McDougall, Commissioner of Community Services

P. Noehammer, Commissioner of Development and  Infrastructure Services

L. Lyons, Deputy Clerk

C. Finnerty, Council/Committee Coordinator

The meeting was called to order at 9:05 a.m.

Mayor Van Bynen in the Chair.

Declarations of Interests

None.

Items

1.

Mr. George Schrijver, WCM Consulting and Mr. Doug Leitch, Tandem Thinkers were in attendance to facilitate discussion regarding Council’s strategic priorities.

The Chief Administrative Officer introduced Mr. George Schrijver, WCM Consulting and Mr. Doug Leitch, Tandem Thinkers and provided a brief summary of the purpose of the meeting. Mr. Schrijver and Mr. Leitch provided a PowerPoint presentation detailing a review of the results of the January 26, 2015 Council Workshop, additional strategic options and adjustments as required including previous Council priorities and a reassessment of outcomes.  Mr. Schrijver provided a summary of common themes, including Community Building, Improved Business Context, Mobility/Environmental Initiatives, Communications and Efficiency/Service Delivery.  Discussion ensued regarding items referred to the current term of Council, including internet voting, restructuring of Council and purchase of the property known as the Clock Tower, themes and how each priority fits within the themes, budget activity based costing, quality of life and engagement measures

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Vegh

THAT staff provide a report within six months related to internet voting.

Carried

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Kerwin

THAT the purchase of the property known as Clock Tower and restructuring of Council be removed as priority items for this term of Council.

Carried

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Kerwin

THAT the Partners for Climate Protection Plan and related greenhouse gas strategies be referred to staff for internal processes and referred to the Municipal Energy Plan.

Carried

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Vegh

THAT the following items be included as priorities under the current themes:

·         Better Understanding of Economic Development/Assessment Enhancement/Job Creation

·         Budget – Activity Based Costing (Benchmarking effectiveness and efficiency – cost comparators)

·         Improve Quality of Life – Community Based Projects

Carried

The Special Committee of the Whole recessed at 10:07 a.m. 

The Special Committee of the Whole reconvened at 10:46 a.m.

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Broome-Plumley

THAT the themes be consolidated under the following themes:

·         Economic Development and Jobs

·         Enhanced Recreation Opportunities

·         Municipal Efficiencies and Financial Management

·         Traffic Safety Mitigation

Carried

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Sponga

THAT Community Centre Lands (downtown parking) and Davis/Yonge Redevelopment – Optimized for Living be included under the Municipal Efficiencies and Financial Management theme.

Carried

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Vegh

THAT Long Term Municipal Facilities Optimization – location, services and Municipal Recreation Hub – explore/develop be consolidated as one item.

Carried

Moved by:      Councillor Bisanz

Seconded by: Councillor Vegh

THAT Community Engagement, including communication measures be incorporated into the themes.

Carried

Mr. Schrijver summarized the next steps associated with the session.  A final report will be prepared outlining Council’s priorities for consideration and adoption based upon feedback received at this session and the January 26, 2015 Council Workshop.

Adjournment

Moved by:      Councillor Vegh

Seconded by: Councillor Bisanz

THAT the meeting adjourn.

Carried

There being no further business, the meeting adjourned at 11:43 a.m.

Tony Van Bynen, Mayor

Lisa Lyons, Deputy Clerk