Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:

Date:

Monday, May 30, 2022

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh (1:00 PM - 2:45 PM)
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Bisanz

Members Absent:

• Councillor Broome

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner, Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• F. Scott, Manager of Regulatory Services
• M. Mayes, Director of Financial Services/Treasurer
• A. Tang, Manager, Finance & Accounting
• R. Prudhomme, Director of Engineering Services
• C. Service, Director of Recreation & Culture
• J. Grossi, Acting Deputy Clerk
• K. Huguenin, Legislative Coordinator

​For consideration by Council on June 6, 2022.

The meeting was called to order at 1:00 PM.

Mayor Taylor in the Chair.

 

 

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1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [email protected] or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk provided the following correction to the agenda:

• Item 6.3 Revised attachments C and E regarding the Development Charges and Community Benefits Charges were distributed to Council on Monday, May 30, 2022.

• Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That the correction to the agenda be approved. 
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

Mulock Park Public Art Plan

The Director, Recreation & Culture introduced Rebecca Carbin, Arts + Public Unlimited who provided a presentation on the Mulock Park Public Art Plan. The presentation included the guiding principles, four program components and their locations within the park, program phasing and budget overview. 

Members of Council asked questions regarding the program components, the criteria and selection process for the artists and processes for keeping the community engaged and involved.

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Morrison
  1. That the presentation provided by Rebecca Carbin, Arts + Public Unlimited regarding the Mulock Park Public Art Plan be received. 
  
  
  
  Carried

5.

Deputations

None.

6.

Consent Items

• Moved by: Councillor Simon
  Seconded by: Councillor Twinney
  1. That sub-items 6.1, 6.3, 6.6, 6.7, 6.8, 6.9, and 6.10 be adopted on consent. See following sub-items 6.2, 6.4, and 6.5 for motion.
  
  
  
  Carried

6.1

Mulock Park Public Art Plan

• 1. That the report entitled Mulock Park Public Art Plan dated May 30, 2022 be received; and,
  2. That the Mulock Park Public Art Plan as attached, be endorsed; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.2

Q1 Financial Update for 2022

• Moved by: Councillor Kwapis
  Seconded by: Councillor Morrison
  1. That the report entitled Q1 Financial Update for 2022 dated May 30, 2022 be received; and,
  2. That changes to the 2022 capital program and capital spending authority be made as outlined in the report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.3

Development Charges and Community Benefits Charges

• 1. That the report entitled Development Charges and Community Benefits Charges dated May 30, 2022 be received; and,
  2. That Council receive the 2022 Development Charges Background Study Update and the proposed draft Development Charges By-law; and,
  3. That Council receive the Community Benefits Charges Strategy and the proposed draft Community Benefits Charges By-law; and,
  4. That the draft Development Charges By-law amending the current DC By-laws be adopted; and
  5. That the draft Community Benefits Charges By-law be adopted; and
  6. That staff be authorized and directed to do all things necessary to give notice of the enactment of the 2022 amending Development Charge By-laws and Community Benefits Charges By-law and implement and administer the new rates; and
  7. That staff develop a guideline and report to Council on how to allocate the CBC funds.
  
  
  
  

6.4

Speed Limit Policy Review: 30 km/h Limit – Lorne Avenue Pilot Project

• An alternate motion was presented and noted below in bold.

  Moved by: Councillor Bisanz
  Seconded by: Councillor Kwapis
  1. That the report entitled Speed Limit Policy Review - 30 km/h Limit – Lorne Avenue Pilot Project, dated May 30, 2022 be received; and,
  2. That the speed limit on Lorne Avenue, between Eagle Street and Davis Drive, be reduced to 30 km/h as noted in Appendix A, and that Schedule VII (Speed Limits) of the Town’s Traffic By-law 2011-24, as amended, be further amended to reflect this change; and,
  3. That Staff be directed to bring a report to a future Committee of the Whole meeting regarding the lowering of speed limits to 30 km/h on certain Town roads and VisionZero; and,
  4. That Staff forward a report to Council once the Lorne Avenue pilot has been evaluated and the public input campaign is completed; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.5

School Crossing Guard Policy Update and Review

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the report entitled School Crossing Guard Policy Update and Review, dated May 30, 2022, be received; and,
  2. That changes to the School Crossing Guard sections of the Town’s Transportation Management Policy as outlined in Appendix A be approved; and,
  3. That a new location for a school crossing guard be implemented at the intersection of Woodspring Avenue and Aspenwood Drive, and that the corresponding Traffic Bylaw Amendment contained in Appendix B of this report be approved; and,
  4. That the request for a new school crossing guard at the intersection of Doubletree Lane with Austin Paul Drive and Jordanray Boulevard not be approved at this time, for reasons identified in this report; and,
  5. That staff undertake additional data collection required for the new Pedestrian Exposure Index (PEI) method of study, and that existing school crossing guard locations be reviewed against this new method of study to ensure that they will meet the new warrants; and,
  6. That staff report back to Council in Quarter 2 of 2023; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.6

Central York Fire Services - Joint Council Committee Meeting Minutes of March 1, 2022

• 1. That the Central York Fire Services - Joint Council Committee Meeting Minutes of March 1, 2022 be received. 
  
  
  
  

6.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 2, 2022

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 2, 2022 be received.
  
  
  
  

6.8

Elman W. Campbell Museum Board Meeting Minutes of March 10, 2022

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of March 10, 2022 be received.
  
  
  
  

6.9

Newmarket Public Library Board March 23, 2022

• 1. That the Newmarket Public Library Board Minutes of March 23, 2022 be received.
  
  
  
  

6.10

Newmarket Public Library Board April 20, 2022

• 1. That the Newmarket Public Library Board Minutes of April 20, 2022 be received
  
  
  
  

7.

Action Items

7.1

Recent Filming and Film Policy Review

• An alternate motion was presented and noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the report entitled Recent Filming and Film Policy Review Staff Report dated May 30, 2022, be received; and,
  2. That staff be directed to review Film Permit Policy CORP 1-04 and report back to Council with proposed updates regarding a policy with tiered classifications, as outlined in the report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

Parking on the west side of Pleasantview Avenue

Councillor Woodhouse requested a change in parking on Pleasantview Avenue. He advised that residents provided a survey requesting a change from the regular parking restrictions to no parking on the west side.

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Morrison
  1. That staff be directed to review parking on the west side of Pleasantview Avenue and report back to a future Committee of the Whole meeting for Council consideration.
  
  
  
  Carried

10.2

Bollards

Councillor Bisanz inquired about the timing for the bollards that were scheduled to be installed but have not been completed yet. The Director of Engineering Services advised that bollards and centre lanes have been installed for the year and to notify staff if a street has been missed. 

10.3

Smart Commute - Bike to Work Day

Councillor Morrison thanked sponsors and everyone who came out for Bike to Work day on May 30, 2022.

10.4

Downtown Parking on Main Street South

Members of Council discussed the 30 minute parking limit in the downtown area on Main Street South and the need to reconsider the time limit. 

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That staff be directed to review the 30 minute parking restriction on Main Street and report back to a future Committee of the Whole meeting for Council consideration; and,
  2. That staff be directed to include the Main Street District Business Improvement Area in the review.
  
  
  
  Carried

11.

Closed Session

• Moved by: Councillor Twinney
  Seconded by: Councillor Simon
  1. That the Committee of the Whole resolve into Closed Session to discuss the following matters:
     1. Legal Advice regarding By-law Amendment - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001.
     2. Update on Negotiations Related to a Confidential Proposal - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001.
     3. Legal and Planning Considerations related to Residential Parking Standards - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001.
     4. Non-Competitive Approval for Water Billing Equipment - A position, plan, procedure, criteria or instruction to be applied to any negotiation carried on or to be carried on by or on behalf of the municipality or local board as per Section 239(2)(k) of the Municipal Act, 2001.
     5. Central York Fire Services - Joint Council Committee Meeting (Closed Session) Minutes of March 1, 2022
  
  
  
  Carried

  The Committee of the Whole resolved into Closed Session at 2:51 PM.
  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.
  The Committee of the Whole resumed into Open Session at 4:57 PM.

  
  

11.1

Legal Advice regarding By-law Amendment 

11.2

Update on Negotiations Related to a Confidential Proposal

11.3

Legal and Planning Considerations related to Residential Parking Standards

11.4

Non-Competitive Approval for Water Billing Equipment

11.5

Property Matter in Ward 6

11.6

Central York Fire Services - Joint Council Committee Meeting (Closed Session) Minutes of March 1, 2022

12.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Bisanz
  1. That the meeting be adjourned at 4:58 PM.
  
  
  
  Carried