Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:
Date:	Monday, May 30, 2022
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

Members of the public may watch the live stream at newmarket.ca/meetings, or attend this meeting in person at the Council Chambers at 395 Mulock Drive.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to [e-mail] by end of day on Wednesday, May 26, 2022. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to [e-mail].

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

4.1

Mulock Park Public Art Plan

Note: Rebecca Carbin, Arts + Public Unlimited will be in attendance to provide a presentation on this matter. This item is related to item 6.1. 

• 1. That the presentation provided by Rebecca Carbin, Arts + Public Unlimited regarding the Mulock Park Public Art Plan be received. 

5.

Deputations

6.

Consent Items

6.1

Mulock Park Public Art Plan

• 1. That the report entitled Mulock Park Public Art Plan dated May 30, 2022 be received; and,
  2. That the Mulock Park Public Art Plan as attached, be endorsed; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.2

Q1 Financial Update for 2022

• 1. That the report entitled Q1 Financial Update for 2022 dated May 30, 2022 be received; and,
  2. That changes to the 2022 capital program and capital spending authority be made as outlined in the report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

Development Charges and Community Benefits Charges

• 1. That the report entitled Development Charges and Community Benefits Charges dated May 30, 2022 be received; and,
  2. That Council receive the 2022 Development Charges Background Study Update and the proposed draft Development Charges By-law; and,
  3. That Council receive the Community Benefits Charges Strategy and the proposed draft Community Benefits Charges By-law; and,
  4. That the draft Development Charges By-law amending the current DC By-laws be adopted; and
  5. That the draft Community Benefits Charges By-law be adopted; and
  6. That staff be authorized and directed to do all things necessary to give notice of the enactment of the 2022 amending Development Charge By-laws and Community Benefits Charges By-law and implement and administer the new rates; and
  7. That staff develop a guideline and report to Council on how to allocate the CBC funds.

6.4

Speed Limit Policy Review: 30 km/h Limit – Lorne Avenue Pilot Project

• 1. That the report entitled Speed Limit Policy Review - 30 km/h Limit – Lorne Avenue Pilot Project, dated May 30, 2022 be received; and,
  2. That the speed limit on Lorne Avenue, between Eagle Street and Davis Drive, be reduced to 30 km/h as noted in Appendix A, and that Schedule VII (Speed Limits) of the Town’s Traffic By-law 2011-24, as amended, be further amended to reflect this change; and,
  3. That a Town-wide public input campaign be undertaken regarding the lowering of speed limits to 30 km/h on certain Town roads; and,
  4. That Staff forward a report to Council once the Lorne Avenue pilot has been evaluated and the public input campaign is completed; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

School Crossing Guard Policy Update and Review

• 1. That the report entitled School Crossing Guard Policy Update and Review, dated May 30, 2022, be received; and,
  2. That changes to the School Crossing Guard sections of the Town’s Transportation Management Policy as outlined in Appendix A be approved; and,
  3. That a new location for a school crossing guard be implemented at the intersection of Woodspring Avenue and Aspenwood Drive, and that the corresponding Traffic Bylaw Amendment contained in Appendix B of this report be approved; and,
  4. That the request for a new school crossing guard at the intersection of Doubletree Lane with Austin Paul Drive and Jordanray Boulevard not be approved at this time, for reasons identified in this report; and,
  5. That staff undertake additional data collection required for the new Pedestrian Exposure Index (PEI) method of study, and that existing school crossing guard locations be reviewed against this new method of study to ensure that they will meet the new warrants; and,
  6. That staff report back to Council in Quarter 2 of 2023; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

Central York Fire Services - Joint Council Committee Meeting Minutes of March 1, 2022

• 1. That the Central York Fire Services - Joint Council Committee Meeting Minutes of March 1, 2022 be received. 

6.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 2, 2022

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 2, 2022 be received.

6.8

Elman W. Campbell Museum Board Meeting Minutes of March 10, 2022

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of March 10, 2022 be received.

6.9

Newmarket Public Library Board March 23, 2022

• 1. That the Newmarket Public Library Board Minutes of March 23, 2022 be received.

6.10

Newmarket Public Library Board April 20, 2022

• 1. That the Newmarket Public Library Board Minutes of April 20, 2022 be received

7.

Action Items

7.1

Recent Filming and Film Policy Review

• 1. That the report entitled Recent Filming and Film Policy Review Staff Report dated May 30, 2022, be received; and,
  2. That Council provide direction to Staff to review Film Permit Policy CORP 1-04 and report back with proposed updates; and,
  3. That Council provide direction to Staff regarding the two options presented in this report and identify a preferred option; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

Notices of Motion

9.

Motions Where Notice has Already been Provided

10.

New Business

11.

Closed Session

11.1

Legal Advice regarding By-law Amendment 

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001.

11.2

Update on Negotiations Related to a Confidential Proposal

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001.

11.3

Legal and Planning Considerations related to Residential Parking Standards

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001.

11.4

Non-Competitive Approval for Water Billing Equipment

A position, plan, procedure, criteria or instruction to be applied to any negotiation carried on or to be carried on by or on behalf of the municipality or local board as per Section 239(2)(k) of the Municipal Act, 2001.

11.5

Property Matter in Ward 6

Note: This item has been withdrawn.

11.6

Central York Fire Services - Joint Council Committee Meeting (Closed Session) Minutes of March 1, 2022

12.

Adjournment