Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:

Date:

Monday, January 30, 2023

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse (1:04 to 3:18 PM)
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• F. Scott, Lead Project Manager
• M. Mayes, Director of Financial Services/Town Treasurer
• C. Service, Acting Commissioner of Community Services
• S. Granat, Legislative Coordinator
• Tricia Quinlan

For consideration by Council on February 13, 2023

Meeting was called to order at 1:02 PM.

Mayor Taylor in the Chair.

Council recessed at 2:44 PM and reconvened at 2:55 PM.

---

1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following additions and corrections: 

Addition

• 5.1 Deputation – Nancy Fish regarding Automated Speed Enforcement and Traffic Mitigation

Corrections:

None.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Bisanz
  1. That the addition to the agenda be approved.
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

Automated (Speed) Enforcement Program

The Commissioner of Corporate Services provided an introduction. The Lead Project Manager, provided a presentation regarding how Automated Speed Enforcement works, chronology, policy rationale, program requirements, and options for Council's consideration. 

Members of Council queried staff regarding agreements required, benefits and limitations, costs, and implementation timelines between Options one and two.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Bisanz
  1. That the presentation provided by Flynn Scott, Lead Project Manager, regarding Automated (Speed) Enforcement be received.  
  
  
  
  Carried

5.

Deputations

5.1

Traffic Mitigation

Nancy Fish provided a deputation regarding the history of community efforts to mitigate speeding and Provincial advocacy efforts. 

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the deputation provided by Nancy Fish regarding Traffic Mitigation be received. 
  
  
  
  Carried

6.

Consent Items

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Simon
  1. That items 6.3 and 6.4 be adopted on consent. See items 6.1 and 6.2 for motions. 
  
  
  
  Carried

6.1

Krista Court Parking Review

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the report titled Krista Court Parking Review dated January 30, 2023 be received; and,
  2. That the parking restriction noted in Appendix A be adopted; and,
  3. That No Parking signs be installed in the cul-de-sac; and,
  4. That the 2-year moratorium on parking reviews for Krista Court, as noted in the Parking Policy, be lifted; and,
  5. That the School Boards be sent copy of this report for their consideration and action; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.2

Adaptive Re-use of the Former Operations Centre, 623-625 Timothy Street

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the report entitled Adaptive Re-Use of the Former Operations Centre, 623-625 Timothy Street dated January 30, 2023 be received; and,
  2. That Council approve the issuance of a Request for Proposal that includes:
     1. Phase One that results in a detailed redevelopment concept plan of the Old Operation Centre site that meets economic and community development goals of the Town and is based on an extensive community engagement process; and,
     2. Subject to Council’s authorization, Phase Two for the completion of a comprehensive business plan that includes capital costs to redevelop the site in accordance with the concept plan, sources of financing, and an Operations and Management plan that ensures long term economic sustainability; and,
  3. That subject to a supportable redevelopment concept and business plan, staff be directed to work with the successful proponent to redevelop and operationalize the site via a lease agreement.
  
  
  
  Carried

6.3

Central York Fire Services Joint Council Committee Meeting Minutes of September 6, 2022

• 1. That the Central York Fire Services Joint Council Committee Minutes of September 6, 2022 be received. 
  
  
  
  

6.4

Audit Committee Meeting Minutes of June 7, 2022

• 1. That the Audit Committee Meeting Minutes of June 7, 2022 be received. 
  
  
  
  

7.

Action Items

7.1

Introduction to Automated (Speed) Enforcement Program

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome

  An alternate motion was presented and is noted below in bold.

  1. That the report entitled Introduction to the Automated (Speed) Enforcement Program, dated January 30, 2023, be received; and,
  2. That Council direct staff to proceed with Option 2, as set out in this Report; and,
  3. That Should Council direct staff to proceed with Option 2, that staff be authorized to submit the required applications, negotiate, enter into, and execute new agreement(s) with His Majesty the King in Right of Ontario, as represented by the Minister of Transportation (the “MTO”), for the access and use of license plate registration information to support the establishment of an automated speed enforcement program in Newmarket on terms and conditions generally set out in this report; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to these recommendations.
  
  
  
  Carried

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

None.

11.

Closed Session (if required)

Mayor Taylor advised there were no closed session items.

12.

Adjournment

• Moved by: Councillor Bisanz
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 3:18 PM.
  
  
  
  Carried