Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Staff Present:
  • Linda Peppiatt, Deputy CEO
  • Todd Kyle, CEO
Guests:
  • Ian McDougall, Commissioner, Community Services, Town of Newmarket (left at 6:55 pm)

    Lynn Georgeff, Director, Human Resources, Town of Newmarket (left at 6:55 pm) 

​​


In the absence of the Chair, the Vice Chair called the meeting to order at 5:38 pm.

The Chair arrived at 5:39 pm and resumed the role as Chair.

  • Motion19-05-24
    Moved byKelly Broome
    Seconded byLeslee Mason

    That Agenda items 1.1 to 1.3 be adopted as presented.

    Carried

None were declared.

  • Motion19-05-26
    Moved byKelly Broome
    Seconded byArt Weis

    That the Library Board move in to a Closed Session at 5:39 pm to discuss labour relation matters.

    Carried
  • Motion19-05-27
    Moved byJane Twinney
    Seconded byKelly Broome

    That the Library Board move out of Closed Session at 5:53 pm.

    Carried
  • Motion19-05-28
    Moved byArt Weis
    Seconded byDarryl Gray

    Motion Arising from Closed Session:

    That the Library Board receive the report on Labour relations.

    Carried
  • Motion19-05-30
    Moved byArt Weis
    Seconded byDarryl Gray

    That the Library Board move in to a second closed session at 6:13 pm to discuss matters pertaining to an individual.

    Carried
  • Motion19-05-31
    Moved byArt Weis
    Seconded byLeslee Mason

    That the Library Board move out of closed session at 6:55 pm.

    Carried
  • Motion19-05-32
    Moved byArt Weis
    Seconded byDarryl Gray

    Motion arising from closed session.

    That the Library Board receive the report Operational Efficiencies and Library IT Shared Services and defer to the next Library Board meeting for further discussion.

    Carried

The Board discussed the report on library facility needs and what next steps can be taken to further expand library services.

  • Motion19-05-29
    Moved byJane Twinney
    Seconded byKelly Broome

    That the Library Board receive the report on Library Facility Needs - Update;

    And that the Library Board supports doing a facility needs assessment study as a joint effort with the Town of Newmarket;

    And that the CEO will work with the Commissioner, Community Services, Town of Newmarket to advance this effort.

    Carried

The Board agreed to the recommended changes to the Governance policy and revisions to the provision for Gifts.

  • Motion19-05-33
    Moved byArt Weis
    Seconded byLeslee Mason

    That the Library Board receive the report on revisions to Code of Conduct: provisions for Gifts;

    And That the Library Board approve the recommended revisions to the Code of Conduct as contained in the Governance Policy.

    Carried

No further information has been received regarding provincial budget cuts affecting Southern Ontario Library Services at this time.

The Board reviewed the revisions to the Action List.

  • Motion19-05-34
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That the Library Board receive the Action List as presented.

    Carried

This time was deferred to the next Library Board meeting.

There was no New Business.

  • Motion19-05-35
    Moved byArt Weis
    Seconded byKelly Broome

    That there being no further business, the meeting adjourn at 7:11 pm.

    Carried